Project Information

Bid Title

VAR-General Engineering Service

Issuing Agency

County of Lorain

Location

Ohio

Published Date

Dec 3, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

12-30-25

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	12-30-25
Bid Title:	VAR-General Engineering Service
Category:	County Project Bids
Status:	Open
Bid Recipient:	Fiscal Department

Publication Date/Time: 12/3/2025 8:00 AM Publication Information: The Morning Journal Closing Date/Time: 12/30/2025 4:00 PM Submittal Information: Fiscal Department Bid Opening Information: N/A Fee: N/A Related Documents: RFQ for Stormwater 2026-2030

Attachment Preview

VAR-General Engineering Service

Lorain County Storm Water Management District

Response Due Date: December 30, 2025

The Lorain County Storm Water Management District will select a consultant team to provide

Services to the District for the upcoming NPDES Permit Period. The term is expected to be 5

years.

Services include update of the Stormwater Management Plan, Assistance in maintain the billing

database and producing the materials for the County Auditor to include on the tax bill; assistance

in implementing the Storm Water Management Plan and its 6 MCMs; have staff available to

back up for plan review and inspections if needed, have design capabilities for stormwater

projects including ditch restoration, storm sewer improvements, and stormwater controls;

assistance in maintaining GIS map of stormwater system and other tasks as may be required or

desired.

Required Prequalification, Combination of Prime Consultants and Sub consultants: NONE

There are no selection subfactors for this project.

It is anticipated that the selected Consultant will be authorized to proceed by April 1, 2026.

Findings, Suspended or Debarred Firms: Firms and Principals on the State Auditor Findings

for Recovery are not eligible for selection. Firms included on the current Federal list of firms

suspended or debarred are not eligible for selection.

Selection Procedures

The District will directly select a consultant based on the Letter of Interest (LOl). The

requirements for the LOl and the programmatic Consultant Selection Rating Form that will be

used to select the consultant are located on our website. Please visit

https://www.loraincountyohio.gov/Bids.aspx , for more information on the requirements for the

Letter of Interest.

Firms interested in being considered for selection should respond by submitting 3 unbound

copies of the Letter of Interest to the following address by 4:00 pm on the response due date

listed above.

Lorain County Fiscal Department

Attn: Fiscal Administrator

226 Middle Avenue

4th Floor

Elyria, OH 44035

Responses received after 4:00 PM on the response due date will not be considered.

Scope of Services

The Scope of Services document is included below.

Requirements for Letters of Interest, Programmatic Selection Process

A. Instructions for Preparing and Submitting a Letter of Interest

1. Provide the information requested in the Letter of Interest Content (Item B

below), in the same order listed, in a letter signed by an officer of the firm. Do not

send additional forms, resumes, brochures, or other material.

2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus

two (2) pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of

interest:

a. Please use a minimum font size of 12-point and maintain margins of 1" on

all four sides.

b. Page numbers must be centered at the bottom of each page.

c. Use 8½" x 11" paper only.

d. Bind letters of interest by stapling at the upper left hand corner only. Do

not utilize any other binding system.

e. Do not provide tabbed inserts or other features that may interfere with

machine copying.

B. Letter of Interest Content

1. List the types of services for which your firm is currently able to provide for the

ongoing design and management of Storm Water Management Utility

organizations and systems.

2. List significant subconsultants, their current prequalification categories and the

percentage of work to be performed by each subconsultant.

3. List the Project Manager and other key staff members, including key

subconsultant staff. Include project engineers for important disciplines and staff

members that will be responsible for the work, and the project responsibility of

each.

Address the experience of the key staff members on similar projects, and the

staff qualifications relative to the selection subfactors noted.

4. Describe the capacity of your staff and their ability to perform the work in a timely

manner, relative to present workload, and the availability of the assigned staff.

5. Provide a description of your Project Approach, not to exceed two pages.

Confirm that the firm is familiar with the operations of the Lorain County Storm

Water Management District and address your firm’s: 1) Technical approach; 2)

Understanding of the project; 3) Your firm's qualifications for the project; 4)

Knowledge and experience concerning relevant ODNR, OEPA and local

standards, procedures and guidance documents; 5) Innovative ideas; 6) Your

firm's project specific plan for ensuring increased quality, reduced project delivery

time and reduced project costs.

Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the

ten (10) pages may be utilized to provide personnel resumes or additional information

concerning general qualifications.

Consultant Selection Rating Form

for

Programmatic Selections

Project: VAR-General Eng/Cons

Servs.

Project Type: Consulting and

Engineering, Design

Firm Name:

Category

Management & Team

Project Manager

Strength/Experience of Assigned

Staff including Subconsultants

Firm's Current Workload/

Availability of Personnel

Consultant's Past Performance

Project Approach

Total

Total Value

10

25

10

30

25

100

Scoring Criteria

See Note 1, Exhibit 1

See Note 2, Exhibit 1

See Note 4, Exhibit 1

See Note 3, Exhibit 1

Score

Exhibit 1 - Consultant Selection Rating Form Notes

1. The proposed project manager for each consultant shall be ranked, with the highest

ranked project manager receiving the greatest number of points, and lower ranked

project managers receiving commensurately lower scores. The rankings and scores

should be based on each project manager’s experience on similar projects and past

performance for the District and other agencies. The selection committee may contact

outside agencies if necessary. Any subfactors identified should be weighed heavily in

the differential scoring.

Differential scoring should consider the relative importance of the project manager’s role

in the success of a given project. The project manager’s role in a simple project may be

less important than for a complex project, and differential scoring should reflect this, with

higher differentials assigned to projects that require a larger role for the project manager.

2. The experience and strength of the assigned staff, including subconsultant staff, should

be ranked and scored as noted for Number 1 above, with higher differential scores

assigned on more difficult projects. Any subfactors identified in the project notification

should be weighed heavily in the differential scoring.

As above, other agencies may be contacted.

3. The consultants' past performance on similar projects shall be ranked and scored on a

relative, differential scoring type basis, with the highest ranked consultant receiving a

commensurately greater number of points. The selection team should consider and

consult other agencies as appropriate.

The differential scoring should consider the complexity of the project and any subfactors

identified in the project notification.

4. The consultant's workload and availability of qualified personnel, equipment and facilities

shall be ranked and scored on a relative, differential scoring type basis. The scoring

shall consider quantifiable concerns regarding the ability of a firm (or firms) rated higher

in other categories to complete the work with staff members named in the letter of

interest.

Scope of Services

The Lorain County Storm Water Management District hereby requests Letter of Interest

from qualified consultants to provide professional services for the following work:

 Continued Development and Design of a Storm Water Utility organization and

systems that will include but may not be limited to funding development, billing

policies, business plan development, implementation plan, budgeting and other

necessary items.

 Assistance in development and Implementation of Storm Water Management

Plan including updates to legislation as needed for compliance with NPDES

Permit and the requisite reporting.

 Limited modeling and design work on an as needed basis.

 Maintenance and updating of County GIS storm water mapping

 Technical Assistance to County Engineer, Townships and partners for project

identification, development, estimating and design within the Storm Water

District’s existing programs

 Assistance in plan review and inspection as needed.

 Assistance in performing Dry Weather Screening in NEORSD areas and support

for remainder of MS4 area of District

 Other services as determined necessary by the Board.

Commodity Codes

• NAICS 541330Engineering Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.