Project Information

Bid Title

Crushed Stone

Issuing Agency

Glasgow city

Location

Kentucky

Published Date

May 19, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 06 03 Bidding Documents Crushed Stone

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FY 2026-2027 Request for Crushed Stone Bid Documents

INVITATION TO BID: CRUSHED STONE

You are hereby notified that the City of Glasgow/Glasgow Department of Public Works is receiving sealed

bids to competitively acquire Crushed Stone.

Bid prices are for Fiscal Year July 1, 2026, through June 30, 2027.

Bid packets may be printed from our website https://cityofglasgow.gov/bidding-procurement/ or obtained at

Glasgow City Hall, Office of the Mayor, 126 East Public Square, Glasgow, KY 42141, Monday through

Friday, 7:30 a.m. to 4:30 p.m. CDT.

All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, 126 East Public Square,

Glasgow, KY 42141 by or before bid opening on Wednesday, June 3, 2026. Bids will be opened and

evaluated by the City of Glasgow at the following times:

Crushed Stone: Wednesday, June 3, 2026, at 2:30 p.m. Central Time

Bids should be enclosed in an envelope clearly marked with: “Name of Project, Date and Time of Bid

Opening, Name of Bidder.”

The City of Glasgow – Department of Public Works reserves the right to reject any and all bids or to waive

any formalities in the bidding process. Pursuant to KRS 45A.080 (2) Award of bid shall be made on the

basis of best value.

Henry G. Royse, Mayor, City of Glasgow

Jim McGowan, Superintendent, Glasgow Department of Public Works

Page 1 of 9

FY 2026-2027 Request for Crushed Stone Bid Documents

CITY OF GLASGOW

CRUSHED STONE

UNIT BID PROPOSAL

The attached proposal is hereby made to the City of Glasgow, Kentucky, by:

The undersigned hereby proposes and agrees to furnish the City of Glasgow, Kentucky, with

crushed stone in accordance with the specification and at the rates shown on the attached bid proposal

sheet.

All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, 126 East Public

Square, Glasgow, KY 42141, on or before Wednesday, June 3, 2026, at 2:30 p.m. Central Time. Bids will

be opened and evaluated by the City of Glasgow.

The bidder understands that this proposal is submitted subject to the following conditions:

1. Bids will be evaluated based on price per ton.

2. Preference will be given to bidders having all the listed stone. However, the City reserves the

right to accept bids on the basis of a total evaluated bid or to accept portions of any bid.

3. The City guarantees no minimum quantities, nor does it guarantee any minimum for the total

contract.

4. The bid prices are for Fiscal Year July 1, 2026, through June 30, 2027.

5. The Contract will be awarded to the responsible bidder submitting the lowest evaluated bid

complying with the specifications.

6. The City reserves the right to reject any and all bids or waive any informality or technicality in any

Proposal in the interest of the City.

Page 2 of 9

FY 2026-2027 Request for Crushed Stone Bid Documents

THIS PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:

_

COMPANY NAME

DATE

DATE

TITLE

PHONE NUMBER

ADDRESS

CITY

STATE

ZIP

In compliance with the above, the undersigned offers and agrees, if this bid is accepted, to furnish any

and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the

designated point(s) within the time specified in the schedule. Items on bid are exempt from federal

excise tax and Kentucky sales and use tax.

The title shall be passed to the City upon actual receipt and acceptance of the items. In the event

there is a discrepancy between the unit price and the extended price, the unit price shall govern.

Page 3 of 9

FY 2026-2027 Request for Crushed Stone Bid Documents

CITY OF GLASGOW DPW

CRUSHED STONE UNIT BID PROPOSAL FY 2026-2027

1) Crushed Stone

The following runs per price unit:

Bid Item

Price per Ton Price per Ton

Picked Up @ Quarry Delivered To:

Glasgow Regional

Landfill

400 Glen Garry Road

Glasgow, KY 42141

Glasgow DPW

310 West Front Street

Glasgow, KY 42141

1 and/or 2 & 3

9M

57

Mixed Sand

DGA

C.S. Riprap, Etc.

Quarry – run etc/riprap

Bidder to Provide the following:

Load City Trucks within fifteen (15) minutes each, unless an equipment breakdown occurs.

Gravel being delivered to Glasgow Regional Landfill has to be scattered when requested.

The City of Glasgow contract supersedes all contracts.

Page 4 of 9

FY 2026-2027 Request for Crushed Stone Bid Documents

BIDS

All bids shall be submitted on forms supplied by the Public Works Department of the City of

Glasgow. Bid Documents shall be enclosed in an envelope clearly labeled with the words Bids shall be

enclosed in an envelope clearly marked with: “Crushed Stone Unit Bid Proposal, Wednesday, June 3,

2026 @ 2:30 p.m. Central Time, and Name of Bidder” in order to guard against the premature opening

of the bid. Each bid shall be addressed “BIDDING DOCUMENTS CRUSHED STONE” and shall be delivered

to the address given in the invitation to bid on or before the day and hour set for the opening of bids. It

is the sole responsibility of the bidder to see that his bid is received on time.

BIDDER’S QUALIFICATIONS

The City of Glasgow (hereinafter referred to as Owner) shall have the right to take such steps as it

deems necessary to determine the ability of the bidder to perform his obligations under the Contract,

and the bidder shall furnish the Owner all such information and data for this purpose as he may request.

The right is reserved to reject any bid where an investigation of the available evidence or information

does not satisfy the Owner that the bidder is qualified to carry out properly the terms of the Contract.

AWARD OF CONTRACT: REJECTION OF BIDS

The Contract will be awarded to the responsible bidder submitting the lowest evaluated bid that

complies with the specifications. The award of the Contract will be based upon consideration of not only

cost, but also experience with similar projects, staffing, equipment, present workload, and

demonstrated ability to meet schedules. The Owner will give weight to each of the above selection

criteria based on the relative importance of each to this project. The Owner, however, reserves the right

to reject any and all bids and to waive any informality in bids received, whenever such rejection or

waiver is in his interest. The Bidder to whom the award is made will be notified at the earliest possible

date.

PROOF OF COMPETENCY OF BIDDER

Any bidder may be required to furnish evidence satisfactory to the Owner that he and his

proposed subcontractors have sufficient means and experience in the types of work called for to assure

completion of the Contract in a satisfactory manner.

PERMITS

The Contractor shall be responsible for obtaining all permits, licenses, and fees required for this

project.

EQUAL EMPLOYMENT OPPORTUNITY

The Contractor must ensure that employees and applicants for employment are not

discriminated against because of their race, color, religion, sex, or national origin.

INSURANCE

The Contractor shall secure and maintain such insurance from an insurance company

authorized to write casualty insurance in the state where the work is located as will protect

himself, his subcontractors, and the Owner, including agents of the Owner from claims for

bodily injury, death, or property damage, which may arise from operations under this Contract.

The Contractor shall not commence work under this Contract until he has obtained all

insurance required under this paragraph and shall have filed the certificate of insurance or a

Page 5 of 9

Commodity Codes

• NAICS 212312Crushed and Broken Limestone Mining and Quarrying
• NAICS 212319Other Crushed and Broken Stone Mining and Quarrying
• NAICS 212321Construction Sand and Gravel Mining

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