Project Information

Bid Title

City Hall Architectural, Space Planning, Interior Design, AV/IT, and Exterior Design Services

Issuing Agency

City of Calimesa

Location

California

Published Date

Jan 20, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City Hall Architectural, Space Planning, Interior Design, AV/IT, and Exterior Design Services
Category:	Requests for Proposals
Status:	Open

Description: The City of Calimesa (“City”) is soliciting proposals from qualified architectural and engineering firms to provide comprehensive professional design services for the renovation and adaptive reuse of an existing commercial building to serve as the City’s new City Hall. Proposals shall be prepared in accordance with the requirements set forth in this Request for Proposals (RFP). Proposers are responsible for reviewing the entire RFP and submitting all required information in the format prescribed herein. Failure to comply with the requirements of this RFP may result in the proposal being deemed nonresponsive. Onsite Job-Walk : The City will conduct a mandatory Onsite Job-Walk on Monday, February 2, 2026, at 2:00 PM PST at Bank of America, 1055 Calimesa Blvd., Calimesa, CA 92320. Vendors who wish to attend this meeting should RSVP to the City of Calimesa to Mari Shakir, Public Works Director ( For security reasons, you must enable JavaScript to view this E-mail address. ). Questions: All pre-proposal submittal questions must be sent to Mari Shakir by 4:00 p.m. PST, February 6, 2026, Questions received after this deadline will not be accepted. Answers to questions will be posted to the RFP webpage by Wednesday, February 11, 2026, at 5:30 PM. Proposals Due: (3) printed copies, and one (1) electronic copy: a) via SD/Memory Stick, or b) via e-mail/cloud storage location, of your proposal must be received no later than 2:00 p.m. PST, February 19, 2026. Publication Date/Time: 1/20/2026 12:00 AM Closing Date/Time: 2/19/2026 2:00 PM Contact Person: Will Kolbow, City Manager - wkolbow@calimesa.gov Mari Shakir, Public Works Director - mshakir@calimesa.gov Related Documents: RFP City Hall Renovation Design Services

Attachment Preview

City of Calimesa, CA

Architectural, Space Planning, Interior Design, AV/IT,

and Exterior Design Services

City Hall Renovation Project (Former Bank Building)

Request for Proposals

Released January 20, 2026

Mandatory Job Walk – Monday, February 2, 2026 at 2:00 PM

Former Bank of America, 1055 Calimesa Blvd., Calimesa, CA 92320

Submit Proposals to:

City of Calimesa

Attn: City Hall Design Services RFP

908 Park Avenue

Calimesa, CA 92320

PROPOSAL DEADLINE – Thursday, February 19, 2026, at 2 PM PST

City of Calimesa

908 Park Avenue, Calimesa, California 92320

Telephone 909.795.9801 Facsimile 909.795.4399

www.calimesa.gov

REQUEST FOR PROPOSALS ANNOUNCEMENT

The City of Calimesa (“City”) is soliciting proposals from qualified architectural and engineering firms to provide

comprehensive professional design services for the renovation and adaptive reuse of an existing commercial

building to serve as the City’s new City Hall.

Proposals shall be prepared in accordance with the requirements set forth in this Request for Proposals (RFP).

Proposers are responsible for reviewing the entire RFP and submitting all required information in the format

prescribed herein. Failure to comply with the requirements of this RFP may result in the proposal being deemed

nonresponsive.

 Onsite Job-Walk : The City will conduct a mandatory Onsite Job-Walk on Monday, February 2, 2026, at 2:00

PM PST at Bank of America, 1055 Calimesa Blvd., Calimesa, CA 92320. Vendors who wish to attend this

meeting should RSVP to the City of Calimesa to Mari Shakir, Public Works Director (mshakir@calimesa.gov).

 Questions: All pre-proposal submittal questions must be sent to Mari Shakir by 4:00 p.m. PST, February 6,

2026, Questions received after this deadline will not be accepted. Answers to questions will be posted to the

RFP webpage by Wednesday, February 11, 2026, at 5:30 PM.

 Proposals Due: (3) printed copies, and one (1) electronic copy: a) via SD/Memory Stick, or b) via e-mail/cloud

storage location, of your proposal must be received no later than 2:00 p.m. PST, February 19, 2026.

Request for Proposals (RFP)

1. Purpose and Project Background

The purpose of this RFP is to select a qualified architectural firm to provide full professional

design services for the renovation of an approximately 8,065 square-foot, single-story former

bank building into a new City Hall facility for the City of Calimesa.

The City intends to consolidate municipal operations currently housed in multiple temporary

and modular facilities into a single, efficient, permanent civic building. The renovated City

Hall shall support current operations, accommodate projected staffing growth, provide

appropriate public-facing spaces, and reflect a fiscally responsible approach to adaptive

reuse.

The selected firm will be responsible for providing all architectural and engineering services

necessary to take the project from initial assessment and space programming through 100%

construction documents, bidding support, and construction management services.

2. Project Description

2.1 Existing Facility

The project site consists of an existing one-story former bank building of approximately 8,065

square feet. The building includes an existing vault, which the City anticipates retaining and

utilizing in proximity to Finance functions, subject to the consultant’s recommendations.

An existing ATM drive-through facility must remain in place and is not part of the renovation

scope.

Current City Hall staffing totals approximately 20 employees, including contract employees.

At full build-out, the City anticipates accommodating approximately 35 to 40 employees

within the renovated facility.

2.2 Functional Program Requirements

The renovated City Hall is expected to include, at a minimum, the following functional

components:

• Administrative offices, workstations, furniture needs (including maximizing the use

of furniture at the current City Hall), and executive offices sized to accommodate

projected staffing levels at build-out

• Public service counters and lobby areas

• Finance Department space located adjacent to the existing vault, subject to

consultant’s recommendations

• Breakroom facilities and evaluation and inclusion of a lactation room, consistent

with applicable California Labor Code requirements

• Evaluation of restroom facilities, including ADA compliance, to ensure adequacy for

future staffing levels and consideration of separate public and employee restrooms

• Adequate meeting and conference room spaces to support internal staff meetings,

interagency coordination, and public-facing meetings, with such spaces designed to

support modern teleconferencing and hybrid meeting technology

• A City Council Chamber designed to include seating for approximately 30 members

of the public, a dais accommodating five City Councilmembers, the City Manager,

City Attorney, and City Clerk

• An adjacent overflow room with live audio and video feed from the Council Chamber

• An AV control room supporting Council Chamber operations and a small podcast

studio, intended primarily for City communications and recording purposes

• A backup generator system to support essential City Hall operations during power

outages

• Building-wide IT infrastructure to support City operations, including data, network,

server, and telecommunication needs across all departments

• Integrated physical security systems, including controlled access, cameras, and

monitoring appropriate for a municipal facility. The City utilizes Verkada for some

facilities, so there would be a preference to build on that platform, though the City

would be open to alternatives if recommended

2.3 Site and Exterior Improvements

The project includes evaluation and design of necessary site improvements, including ADA-

compliant parking, access routes, and paths of travel. Exterior building improvements shall

be consistent with the City’s Downtown Design Guidelines and generally compatible with the

architectural character of the City’s new library facility.

Existing landscaping shall be evaluated and replaced or modified with drought-tolerant

landscaping consistent with City standards.

3. Scope of Services

The selected firm shall provide all professional services necessary to complete the project

as described below. Services shall be provided in close coordination with City staff and shall

include architectural design, building-wide IT and technology coordination, physical security

integration, AV/IT systems design, and engineering services necessary to deliver a fully

functional City Hall facility.

Task 1 – Project Management and Coordination

The consultant shall initiate the project with a kickoff meeting and shall be responsible for

overall project management throughout the design and construction phases. This includes

development of a detailed project schedule, establishment of communication protocols,

coordination of all subconsultants, and implementation of quality assurance and quality

control procedures. The consultant shall coordinate and attend regular progress meetings

(e.g. monthly or bi-weekly) and provide periodic status updates to the City.

Task 2 – Building Assessment and Code Analysis

The consultant shall perform a comprehensive assessment of existing building conditions,

including structural, mechanical, electrical, plumbing, fire/life safety, information

technology infrastructure, and security-related systems.

The consultant shall evaluate compliance with all applicable codes and regulations,

including the California Building Code, ADA requirements, Title 24, and relevant California

Labor Code provisions.

As part of this task, the consultant shall:

• Evaluate electrical capacity and requirements for incorporation of a backup

generator, including load calculations and recommended connection strategy

• Assess existing pathways, conduit, and space availability for building-wide IT and

network infrastructure

• Identify requirements for physical security systems integration, including cameras,

access control, and monitoring

• Evaluate restroom capacity and configuration for adequacy at projected staffing

levels and public use.

Deliverables for this task shall include a written Building Assessment and Code Analysis

Report.

Task 3 – Space Programming and Needs Assessment

The consultant shall conduct interviews with City departments and staff, including executive

offices, to develop a comprehensive understanding of functional needs, workflows,

adjacencies, storage requirements, collaboration needs, meeting space requirements,

technology needs, and security considerations.

The consultant shall prepare a detailed space program addressing:

• Current and future staffing

• Public-facing areas

• Council Chamber operations

• Conference and meeting rooms designed to support teleconferencing and hybrid

meetings

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541410Interior Design Services

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