Project Information

Bid Title

163 - Multiple Tour Bus Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 15, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

163 - Multiple Tour Bus Services

File Number: 163
Closing Date: April 30, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: JGilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Laquania Graham

216-664-2444

laquania_graham@clevelandwater.com

Procurement Folder

158685

RFB No.

RFB 2002 202600000000163

RFB Description

Multiple Tour Bus Services - 2026 & 2027

RFB Closing Date/Time

April 30, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

April 30, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Multiple Tour Bus Services - 2026 & 2027

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

A bus with a Driver is Needed for Non-Stop Round Trip Tours. The bus and assigned driver MUST Remain at Designated Site for the

Duration of the Visit. The Bus SHOULD Arrive in Clean and Good Working Condition, MUST Be Able to Accommodate 55 Passengers

Comfortably with a Bathroom.

Department of Public Utilities Official Will Inspect bus upon arrival Prior to Departure for Condition Verification.

Vendor to Quote Cost per Round Trip and ALL Associated Costs Such As Fuel, etc. Should Be Included in the Price:

Buses MUST BE Available on Saturday Mornings for Tours Between the hours of 8:30 a.m. and 1:00 p.m.

Saturday, October 17, 2026 - Baldwin Water Treatment Plant, 11216 Stokes Blvd, Cleveland, Ohio 44104.

Complete Cost per Round Trip: $_________________

Saturday, November 21, 2026 - University of Akron, 302 Buchtel Commons, Akron Ohio 44325.

Complete Cost per Round Trip: $_________________

Saturday December 12, 2026 - Cleveland Clinic, 8911 Euclid Ave. Cleveland, Ohio 44106.

Complete Cost per Round Trip: $_________________

Saturday, February 20, 2027, Amazon, 21500 Emery Road, North Randall, Ohio 44128.

Complete Cost per Round Trip: $_________________

**********Bidder to Submit Information on Type of Bus being Quoted On and Provided for Transporting*********

*********Bus SHALL Arrive at 1201 Lakeside at 8:30 a.m. and WILL Return from Trip by 1:00 p.m.*********

Contractor shall at their own expense and at all times during the performance of service shall maintain Comprehensive General Liability

Insurance naming the City as an additional insured.

*************Vendor Is To Submit a Copy of Insurance Policy Coverage with Bid**********

Vendor WILL Be Notified by the Department of Public Utilities Representative in Advance of ANY Changes.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Laquania Graham

216-664-2444

laquania_graham@clevelandwater.com

Procurement Folder

158685

RFB Closing Date/Time

April 30, 2026 3:00 PM

RFB No.

RFB 2002 202600000000163

RFB Description

Multiple Tour Bus Services - 2026 & 2027

Department/Division Public Bid Opening Date/Time

2002

April 30, 2026 3:00 PM

Comprehensive General Liability Insurance.

The comprehensive general liability insurance policy (CGL) shall: (1)be occurrence type; (2) name City as an additional insured' (3) have

limits of not less than a combined single limit of Two Million Dollars (2,000,000.00) for any one incident; and (4)primary with respect to

Contractors general liability, notwithstanding any other insurance covering City. Business Automobile Liability Insurance. The business

automobile liability insurance policy shall cover each automobile, truck or other vehicle used in the performance of services in an amount not

less than a combined single limit of Five Million Dollars ($5,000,000.00) for bodily injury (including death at any time occurring) and

property damage per occurrence - The policy or policies shall be with companies authorized to do business in the State of Ohio and rated A

or above by A.M. Best Company or its equivalent - Copy of Certificate of the Liability Insurance must be sent by mail or facsimile to the

Office of the Director of Public Utilities or its designee upon receipt of award, along with a copy of the company's current workman

compensation certificate. Failure to comply will result in the cancellation of the purchase order.

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

Ship To:

Vendor Response

Water-Administration

Water-Administration

1201 Lakeside Avenue

Cleveland, OH 44114

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Laquania Graham

216-664-2444

laquania_graham@clevelandwater.com

Procurement Folder

158685

RFB Closing Date/Time

April 30, 2026 3:00 PM

RFB No.

RFB 2002 202600000000163

RFB Description

Multiple Tour Bus Services - 2026 & 2027

Department/Division Public Bid Opening Date/Time

2002

April 30, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 485113Bus and Other Motor Vehicle Transit Systems
• NAICS 485510Charter Bus Industry

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