Project Information

Bid Title

Purchase of One (1) New Sludge Hauling Semi-Trailer

Issuing Agency

Poughkeepsie city

Location

New York

Published Date

May 29, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB-COP-05-26-01

Original Source

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Project Description

Bid Number:	RFB-COP-05-26-01
Bid Title:	Purchase of One (1) New Sludge Hauling Semi-Trailer
Category:	Request for Bids (RFB)
Status:	Open

Description: Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie ("The City") for the Purchase of One (1) New Sludge Hauling Semi-Trailer, as set forth in drawings and specifications prepared by City of Poughkeepsie's Joint Water Plant. Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12, 2026 after which time they will be publicly opened and read aloud in the Common Council Chambers, third floor of City Hall, with the contract being awarded as soon as practicable thereafter. All mailed bids shall be sealed and distinctly marked "Proposal for RFB-COP-05-26-01: Purchase of One (1) New Sludge Hauling Semi-Trailer. Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959, Section 103-A of the General Municipal Law. Publication Date/Time: 5/29/2026 4:00 AM Closing Date/Time: 6/12/2026 2:30 PM Submittal Information: 62 Civic Center Plaza Poughkeepsie, NY 12601-Purchasing Dept Download Available: Yes Related Documents: RFP-COP-05-26-01 AGREEMENT - Reviewed

Attachment Preview

CITY OF POUGHKEEPSIE

POUGHKEEPSIE, NEW YORK

RFB-COP-05-26-01

Purchase of One (1) New Sludge Hauling Semi-Trailer

Hon. Yvonne Flowers, Mayor ,

Joseph Donat, City Administrator

Council Members at Large: Da'Ron Wilson

Ernest Henry

Evan Menist

Terriciena Brown

Nathan Shook

Ondie James

Christopher Grant

Nedra Patterson Thompson

Daniel Atonna

THIS BID IS DUE ON 6/12/2026 @ 2:30 P.M

PLEASE PLACE ALL BIDS IN A SEALED ENVELOPE MARKED WITH THE NAME OF THE BID

AND THE NUMBER

Return all bids to the:

City of Poughkeepsie

62 Civic Center Plaza

Poughkeepsie, New York 12601

TO BE ADVERTISED:

May 29 FOR ONE DAY ONLY

CITY OF POUGHKEEPSIE, NEW YORK

ADVERTISEMENT AND NOTICE TO BIDDERS

Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie ("The City") for the

Purchase of One (1) New Sludge Hauling Semi-Trailer, as set forth in drawings and specifications prepared

by City of Poughkeepsie's Joint Water Plant.

Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza,

Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12, 2026 after which time they will be publicly

opened and read aloud in the Common Council Chambers, third floor of City Hall, with the contract being

awarded as soon as practicable thereafter. All mailed bids shall be sealed and distinctly marked "Proposal for

RFB-COP-05-26-01: Purchase of One (1) New Sludge Hauling Semi-Trailer.

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959,

Section 103-A of the General Municipal Law.

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to

reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to

require.

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of

the General Municipal Law of the State of New York.

The City of Poughkeepsie officially distributes bidding documents from the City of Poughkeepsie Purchasing

Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com and through the Hudson Valley

Municipal Purchasing Group (HVMPG) Regional Bid Notification System. www.bidnetdirect.com/new-

york. Copies of bidding documents obtained from any other source are not considered official copies. Only

those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website,

or the HVMPG Regional Bid Notification System will be sent addendum information, if such information

is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office,

City of Poughkeepsie website, or the HVMPG Regional Bid Notification System it is recommended that you

obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid

Notification System at. www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com

The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may

re-advertise for new proposals, if the best interest of the City will be served.

DEPARTMENT OF FINANCE

CITY OF POUGHKEEPSIE

Karen Sorell

Deputy Commissioner of Finance

Dated: May 29, 2026

Poughkeepsie New York

INSTRUCTIONS AND INFORMATION TO BIDDERS

BIDDERS RESPONSIBILITY

• Read all documents contained in the bid specifications. Should a bidder find any discrepancy,

ambiguity, or omission from the drawings or specifications or both, or should it be in doubt as to their

meaning, it must promptly notify the City of Poughkeepsie which will, if it determines it to be

necessary, send a written addendum for clarification purposes to all bidders. Only written

modifications issued as addenda will affect changes in the bidding and contract documents. Failure of

any bidder to clarify ambiguities prior to Bid Opening constitutes a waiver of its right to raise any

such ambiguity after Bid Opening.

• Bidders are responsible for submitting their bids to the appropriate location at or prior to the time

indicated in the specifications. No bids will be accepted after the designated time or date indicated

in the bid specifications. It is suggested that registered mail be used to submit bids. Delay in mail

delivery is not an exception to the receipt/consideration of a bid.

BIDS DUE - TIME & PLACE

• Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center

Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12 2026 after which time they

will be publicly opened and read aloud in the third floor Common Council Chambers, with the

contract being awarded as soon as practicable thereafter.

• All bids shall be submitted on the appropriate Bid Forms attached hereto and all the attached

certificates must be completed and signed in compliance with the provisions of Section 103-d of the

NYS General Municipal Law

• Bidders shall indicate, on the outside of their sealed bid, the following information:

1. Title and Number of the Bid

2. Date and Time of Bid Opening

Failure to do so may result in rejection of the bid as being unresponsive.

• The following forms are necessary to be submitted as a bid, as well as any additional forms

requested in the detailed specifications:

1. CS-1 - Bid proposal form/price page(s). (except some bids, such as for

the

Department of Public Works or Engineering Department, where a separate form may be

required). Such exceptions will be noted in the work specification.

2. CS-2 - Non-Collusion Affidavit, completed, signed and dated.

3. Bid Proposal Form

4. Iran Divestment Act Document, completed, notarized, signed and dated.

5. Two copies of bid proposal. One original, one copy.

• Bidders must submit one original and one copy of their bids in the same envelope, unless

otherwise stated. The original must be clearly marked. All bids must be filled out in ink, or must be

typewritten. Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected

by white out or cross out, and which have not been initialed and/or dated will be rejected as unresponsive.

BID PACKAGE, PLANS & SPECIFICATIONS

• The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office at 62

Civic Center Plaza, Poughkeepsie, NY 12601 during normal business hours from 8:30 a.m. to 4:30

p.m. Monday through Friday; through the City's website at: www.cityofpoughkeepsie.com; or through

the Hudson Valley Municipal Purchasing Group's Regional Bid Notification System.

www.bidnetdirect.com/new-york Copies of bidding documents obtained from any other source are not

considered official copies. Only those vendors who obtain bidding documents from the Purchasing

Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent

addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or

the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You

may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.

www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com.

FIRM BIDS

• Each bid submitted shall remain firm for at least forty-five (45) days from the date of the Bid Opening

and may not be withdrawn in whole or in part during that time. Bidder shall forfeit its bid security in

the event of such withdrawal.

BASIS OF AWARD

• Award of contract will be made to the lowest responsive, responsible bidder whose proposal shall

comply with all of the provisions required to render it formal. The City of Poughkeepsie reserves the

right to waive any informality or to reject any or all proposals and may re-advertise for new proposals,

if the best interest of the City will be served. The City may require any and all bidders to present

evidence of experience, ability and financial standing as well as a statement as to the equipment which

the bidder will have available for the execution of this contract. The City reserves the right to award

this contract either on an item by item basis or as a total award of all items in combination.

QUESTIONS

• Any questions or clarification to the bid specifications or technical specifications must be submitted in

writing to the Joint Water Plant Administrator, Dottie DiNobile: 70 Water Works Road,

Poughkeepsie, N Y 12061 or by email to: ddinobile@pokwater.com. All questions must be

submitted in writing by 4:00 p.m. on Wednesday, June 10, 2026

PROCUREMENT SCHEDULE

• The following presents the anticipated schedule that the City of Poughkeepsie will follow relative to

RFB-COP-05-26-01. The City of Poughkeepsie retains exclusive right to modify or abandon this

schedule, if deemed in the City of Poughkeepsie's best interest, with no obligation to any party

expressing interest herein. Modifications to this schedule will only be provided to interested parties

who have registered as having requested and received to RFB-COP-05-26-01 bid package from the

City of Poughkeepsie.

• Closing Date for Questions

• Bid Opening (Due Date/Time)

4:00 p.m. EST, June 10, 2026

2:30 p.m. EST, June 12, 2026

INDEMNIFICATION

• In addition to all other obligations of indemnification specified herein, contractor agrees to

release and be liable for and to defend, indemnify, and save harmless the City of Poughkeepsie, its

board members, officers, agents, servants, workmen, employees, subsidizers and indemnities,

U.S. Department of Transportation, New York State Department of Transportation, and all

government funding agencies providing funds or services in connection with this project

(hereinafter collectively referred to as "the City of Poughkeepsie"), from and against any and all

loss, cost, damage, liability and expense, including consequential damages, counsel fees,

whether or not arising out of any claim, suit or action at law, in equity, or otherwise, of any

kind or nature whatsoever, including negligence, arising out of the performance of the work by

reason of any accident, loss or damage of property, including the work site, property of the City

of Poughkeepsie and contractor, or injury, including death, to any person or persons, including

employees of the City of Poughkeepsie, contractor, subcontractors at any tier or any person

working on contractor's behalf, caused by contractor, which may be sustained either during the

term of the contract, or upon or after completion of the project (up to a period of three {3}

years), whether brought directly by these persons or by anyone claiming under or through them

including heirs, dependents and estates.

Contractor also agrees for itself and on behalf of its agents, servants, subcontractors, material men,

and employees to defend, indemnify and hold harmless the City of Poughkeepsie from and against

any and all claims of any kind or nature whatsoever regarding subcontractors and material men

and agrees to assume the defense of the City of Poughkeepsie to any such suit at its cost and

expense. The contractor further assumes the risk of loss and damage to materials, machinery and

equipment to be incorporated in the work at all times prior to delivery to the project site or while

in the possession or under the control of the contractor.

Contractor, for itself and its employees, board members, officers, agents, servants, workmen, contractors,

subcontractors, licensees and invitees, or any other person working on contractor's behalf, hereby releases

and agrees to be liable for and to defend, indemnify and save harmless the City of Poughkeepsie, except

to the extent that the City of Poughkeepsie is negligent in whole or in part, for any claims made by an

employee, board member, officer, agent, workman or servant of contractor's or any other person working

on contractor's behalf, including claims for compensation or benefits payable to any extent by or for

contractor under any workers' or similar compensation acts or other employee benefit acts. In the event

of joint or concurrent negligence of the contractor and the City of Poughkeepsie, responsibility, if any,

shall be apportioned comparatively in accordance with the laws of the State of New York. A contractor's

obligations under this clause shall not be limited to the limits of coverage of insurance maintained or

required to be maintained by contractor under any resultant agreement. This provision shall survive the

termination of any resultant agreement.

A contractor's indemnity obligations under this section shall also specifically include, without

limitations, all fines, penalties, damages, liabilities, costs, expenses (including, without

Commodity Codes

• NAICS 336212Truck Trailer Manufacturing

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