Project Information

Bid Title

High School Softball Field Upgrades IFB

Issuing Agency

Holliston town

Location

Massachusetts

Published Date

May 28, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

High School Softball Field Upgrades IFB  (Due June 22, 2026 at 10am)

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TOWN OF HOLLISTON

HOLLISTON PUBLIC SCHOOLS

370 Hollis Street

Holliston, MA 01746

SOLICITATION OF QUOTES

-Softball field upgrades-

508-429-0654

June 1, 2026

The Holliston Public School Department is seeking written quotes for improvements to

the existing softball fields at the Holliston High School located at 370 Hollis Street. The

project includes new covered dugouts, backstops and concrete work. Contractors are

invited to submit written quotes any time prior to 10:00 AM on June 22, 2026 at the

Town Manager’s Office, Town Hall at 703 Washington Street, Holliston, MA 01746 or

via email to Matt Robshaw robshawm@holliston.k12.ma.us

Information regarding this document may be obtained from the Chief Procurement

Officer at Holliston Town Hall, 703 Washington Street, Holliston, MA 01746 on or after

June 1, 2026 during normal business hours Monday, Wednesday, Thursday 8:30 am to

4:30 pm; Tuesday 8:30 am to 7:00 PM; Friday 8:30 am to 12:00 pm. Information is also

available on The Town of Holliston website: https://www.townofholliston.us/town-

links/pages/procurement-legal-notices

Please review the enclosed Scope of Services and provide any questions in writing to

Matt Robshaw at the Holliston Public Schools, 370 Hollis Street, Holliston, MA 01746

before 3:00 p.m. on June 19, 2026 or via email to Matt Robshaw at

robshawm@holliston.k12.ma.us

The Town of Holliston reserves the right to accept or reject any or all quotes and to

award the project in a manner which is deemed to be in the interests of the Town of

Holliston.

Page 1

Date Issued:

June 1, 2026

Post to Town’s Web Page:

Jun 1, 2026

Post Town Hall:

Jun 1, 2026

Written Quote Submission and Response Date:

June 22.2026

Page 2

GENERAL REQUIREMENTS:

1. INTENT

The Holliston Public Schools is seeking written quotes for improvements to the existing

softball field dugouts/back stops at the Holliston High School. The Town will award the

contract to the lowest responsive and responsible submitter. The Town reserves the right

to reject any and all quotes as determined to be in the best interests of the Town. Unless

sooner rejected or accepted, all quotes must be firm and continue in effect for ninety (90)

calendar days following the date of quote closing.

2. CONTRACT TERMS AND CONDITIONS

The successful Bidder must enter into the Town’s Standard Form Agreement, attached

hereto.

3. QUESTIONS REGARDING PROJECT

3.1 Any prospective contractor requesting an interpretation of existing

specifications of terms and conditions must do so in writing by June 22, 2026,

addressed to Matt Robshaw at the Holliston Public Schools, 370 Hollis Street,

Holliston, MA 01746 before 3:00 p.m. on June 19, 2026 or via email to Matt

Robshaw at robshawm@holliston.k12.ma.us

3.2 The Submitter should be familiar with all of the requirements before

submitting their quote in order to prevent misunderstanding. Submitters shall

promptly raise the issue of any ambiguity, inconsistency, or error which they may

discover in the Documents, specifications, at the work site, or any other

conditions which may apply. No allowance will be made for any claim where the

underlying quote was based on incomplete information.

4. TAXES

Purchases made by the Town are exempt from the payment of all Federal and State taxes.

If requested, the Town will provide the successful submitter with a copy of the Certificate

of Exemption.

5. CONTRACT AWARD

The Town reserves the right to waive all minor informalities and reject any and all quotes

as determined to be in the best interests of the Town.

The Town of Holliston will review all quotes and will award a contract to the lowest

responsive and responsible submitter. The lowest responsive and responsible submitter

shall be awarded a contract for the specified items based upon the total amount provided

in their quote. Upon selection, the Town will mail or email the contract to be executed by

the submitter, who will return the required number of original copies with the required

insurance information. Unless otherwise noted by the Town, the terms and conditions of

the contract are not negotiable.

Page 3

6. PREVAILING WAGE

Pursuant to Massachusetts General Laws, chapter 149, sections 26 and 27, the Division of

Occupational Safety (formerly the Department of Labor and Industries) has determined

the Prevailing Wage Rates for this work. The enclosed rates apply only to this work. The

Prevailing Wage shall become part of the contract signed between the successful bidder

and the awarding authority or the contract is invalid. Prevailing Wages must be paid to all

persons employed on the public works project, regardless of whether they are employed

by the successful bidder or a subcontractor. The wage rates issued for each project shall

be paid for the entire project.

a. Payroll records must be kept by the successful bidder for all persons

employed on the project. A separate Statement of Compliance must be

submitted to the Division of Occupational Safety by every employer,

including all prime contractors and subcontractors, when its portion of the

work is completed. The enclosed form entitled “Weekly Payroll Records

Report and Statement of Compliance" clearly details these

requirements. A certified payroll record must be submitted to the Office

of the Town Administrator for each week work is performed for the Town

under this contract.

7. OSHA CERTIFICATION

Successful bidder must comply with Chapter 306 of the Acts of 2004 § 1. (3) and shall

certify that all employees to be employed at the worksite will have successfully

completed a course in construction safety and health approved by the United States

Occupational Safety and Health Administration that is at least 10 hours in duration at the

time the employee begins work and who shall furnish documentation of successful

completion of said course with the first certified payroll report for each employee;

and SECTION 2 (3) that all employees to be employed in the work subject to this bid

have successfully completed a course in construction safety and health approved by the

United States Occupational Safety and Health Administration that is at least 10 hours in

duration. (b) Any employee found on a worksite subject to this section without

documentation of successful completion of a course in construction safety and health

approved by the United States Occupational Safety and Health Administration that is at

least 10 hours in duration shall be subject to immediate removal.

8. REFERENCES Submitter must provide a minimum of three (3) references for whom

they have completed contracts for work similar in size and scope to this project within the

last five (5) years. For each reference, provide the customer's name, contact person,

address, telephone number, and a brief description of the services provided.

Page 4

9. INSURANCE Comprehensive commercial general liability insurance with limits of at

least $1 Million per occurrence and $3 Million annual aggregate for property damage and

$1 Million per person and $3 Million per occurrence for bodily injury, which shall

include the Town of Holliston as an additional insured, and which shall cover bodily

injury, sickness or disease, or death of any person including employees and those persons

other than the Contractor’s employees, and claims insured by usual personal liability

coverage, death, or property damage arising out of the Work including injury or

destruction of tangible property, including loss of use resulting therefrom.

Motor vehicle insurance for any motor vehicles used in performing the Work, with limits

of at least $500,000 per person, and $1 Million per accident.

Quotes must include the following forms completed and signed:

Certificate of Good Faith and Non-Collusion;

Certification Regarding Labor Harmony and OSHA Training;

Certificate of Tax Compliance

Itemized Bid Price Form

Page 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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