Project Information

Bid Title

Dcnr Forestry Ops Rec Dump Truck Rental

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 3, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065060

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/03/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065060	Solicitation/Project Title:	DCNR Forestry Ops & Rec Dump Truck Rental
Description:	The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR), Bureau of Forestry, Recreation Section Trail Crew requires services for the rental of (1) one 6X4 Tandem Dump Truck.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	96 Manor Fork Road  Lock Haven Pa 17745    41 4679943 Latitude  77 5663707 Longitude
County:	Multiple	Duration:	Commence upon receipt of a fully executed Purchase Order and terminate December 31, 2026

Contact Information
First Name:	Jenna	Last Name:	English
Phone Number: (XXX-XXX-XXXX)	717-787-3278	Email:	jenenglish@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/03/26
Solicitation Due Date:	04/17/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	04/17/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0
Amended Date:	04/03/26

Related Solicitation Files

Original Files 01. Terms and Conditions.pdf 02. Statement of Work.pdf 03. Reciprocal Limitations Act Reqirements Form.docx 04. Worker Protection and Investment Form.docx 05. DCNR Small Business Procurement Initiative.pdf

Attachment Preview

STATEMENT OF WORK

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources

Bureau of Forestry

DUMP TRUCK RENTAL

NON-MOTORIZED & MOTORIZED (12 Mile ATV\SNOW CONNECTOR) TRAIL PROJECTS

RECREATION SECTION

CENTRE, CLINTON, LYCOMING, AND POTTER COUNTIES

A. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources

(DCNR), Bureau of Forestry, Recreation Section Trail Crew requires services for the rental

of (1) one 6X4 Tandem Dump Truck that meets the specifications that follow:

1. One (1) Tandem Dump Truck (6X4, with 12-16 cu yd. dump body & GVWR of

54,000 - 66,000 lbs.) – Peterbilt 367, Peterbilt 348, Peterbilt 567, Peterbilt 548,

Kenworth T480, Kenworth T800, Kenworth T880, Mack Granite 64FR,

Freightliner M2 106, Freightliner 108SD, Freightliner 114SD, International 4700,

International HX, International HV, Western Star 47X, Western Star 49X or

approved equivalent.

This project involves the rental of one (1) tandem dump truck to be used to haul stone

and\or haul heavy equipment necessary to complete recreation related projects that may

consist of trail improvement, trail construction, and maintenance of problem and damaged

sections of existing trails and the potential creation of new trails, as needed. Drainage

Improvements, repairs, trail improvements, and trail construction that have been identified

will be accomplished in either front-country or back-country styles.

Refer to Section B. for dump truck specifications.

The dump truck will be rented for a minimum of three (3) months and not to exceed seven

(7) months. One month will be defined as any thirty-one (31) consecutive days.

Please see Section C. Break Down and Non-Operational Equipment for exceptions to the

definition of consecutive days.

The contractor’s per month price must include all labor, tools, insurance, handling charges,

and any other items necessary to prepare the dump truck for delivery and shall include any

use by the Department of <= 1,600 miles during each individual month, as well as any other

miscellaneous fees normally associated with dump truck rentals.

NOTE: The contractor shall identify and itemize a separate freight charge payable by the

Department for delivery of the nearest available dump truck from the contractor’s rental

location to the Department Headquarters, 96 Manor Fork Road, Lock Haven, PA 17745.

The contractor shall also identify and itemize a separate freight charge for the return of the

dump truck from the Department Headquarters to the contractor’s nearest available rental

location.

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Note: Any mileage that the dump truck is driven by the contractor or shipping company

while the contractor is transporting the dump truck to the Department shall not be included

in the 1,600 mile per month figure, a.k.a. “free-mileage”. Any mileage that the contractor or

shipping company drives the dump truck while it is being returned to the contractor’s

nearest rental location will not be included in the Department’s 1,600 mile per month figure,

a.k.a. “free-mileage”.

Note: Delivery (Headquarter) address is as follows:

96 Manor Fork Road

Lock Haven, PA 17745

41.4679943 latitude, -77.5663707 longitude

DCNR will provide the operators for the dump truck during the rental period.

Questions regarding the technical aspects of this bid should be directed to Thomas E.

Hanes, Jr. at thanes@pa.gov or 814.335.7390, or contact Jason Jones at

jasonjones@pa.gov or 814.528.4332. Questions regarding the bidding or contracting

procedures should be directed to Jenna English, reachable at jenenglish@pa.gov or (717)

787-3278.

B. CONTRACT TASKS:

Contractor must provide one (1) Tandem Dump Truck that meets the following

specifications:

1. One (1) Tandem Dump Truck (6X4, with 12-16 cu yd. dump body & GVWR of

58,000 - 66,000 lbs.) – Peterbilt 367, Peterbilt 348, Peterbilt 567, Peterbilt 548,

Kenworth T480, Kenworth T800, Kenworth T880, Mack Granite 64FR, Freightliner

M2 106, Freightliner 108SD, Freightliner 114SD, International 4700, International

HX, International HV, Western Star 47X, Western Star 49X and must include:

a) 40,000 – 46,000 Tandem axle with 40,000 – 46,000 lb. rear suspension (I.E.

Hendrickson Haul MAAX EX, Mack M-Ride, Mack Camelback, Chalmers 800 series,

Neway ADZ or approved air ride equivalent or approved equivalent) with full lockers.

b) 18,000 - 20,000 Front axle with 18,000 – 20,000 lb. front suspension including HD

shock absorbers (I.E. multi leaf springs, tapered leaf spring, progressive leaf spring,

or approved equivalent)

c) >= 350 HP diesel motor.

d) Allison 3000 RDS or Allison 4000 RDS series automatic transmissions, or Eaton

Endurant XD Pro automatic manual transmission.

e) Component: - Functioning 12-16 Cu Yd Steel (AR450 or Hardox 450) Dump Body,

including but not limited to the following subcomponents:

1. Telescoping hoist and body pivot point installation capable of achieving a 45

degree to 57 degree dump body, dump angle.

2. Cab mounted PTO Control Tower for PTO and tailgate

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3. Hot swap, air shift PTO with Allison transmission; rear mount, air shift PTO with

Eaton Transmission

4. Hydraulic pump with sufficient lift to dump at least 20 tons, Hydraulic tank, and

wet-line

5. High Lift Tailgate

6. Conventionally opening\locking tailgate

7. Electric Tarp System

8. Front/Rear/Side LED Strobe Lights

9. Chains for tailgating

f) Component: - End of frame configured for rear towing, including but not limited to the

following:

1. Mounting plate

2. 45 – 50 ton pintle hitch

3. HD D-rings

4. Air gladhands

5. Electrical hookup – standard 7-way trailer plug

Bidder must provide the manufacturer names and models for the rental equipment to

determine the size and capacity of the dump truck being rented. Most equipment,

regardless of manufacturer, may be acceptable provided it is in satisfactory working

condition, is of the size, type, power, and capacity specified, and approved by the DCNR.

Approval of equivalent equipment is at the sole discretion of the DCNR.

C. BREAK DOWN AND NON-OPERATIONAL EQUIPMENT:

If the rental dump truck or any of the specific components is non-functional at any time

during work hours of the DCNR personnel, the entire day will be considered as non-

operational for the respective piece of equipment.

If the rental dump truck or any of the specified components breaks down and becomes

non-operational in the field, the DCNR will notify the Contractor either verbally or by email.

After notification, the Contractor or a contractor-authorized mechanic\technician will repair

the dump truck or its component in the field if possible.

If it is determined by the contractor or their authorized mechanic\technician that they cannot

make the necessary repairs in the field for whatever reason, the contractor or their

authorized representative will arrange to drive or haul the truck to the nearest affiliated

repair facility and attempt to make the necessary repairs within 48 hours (2 days), at the

contractor’s expense.

If the broken down rental dump truck cannot be driven or hauled safely, as determined by

the DCNR, or repaired within 48 hours (2 days), the non-operational dump truck will be

retrieved by the contractor or an authorized affiliate of the contractor at its breakdown

location and a replacement dump truck or approved equivalent, including any and all

specified components, will be delivered by the contractor or their authorized affiliate to the

same location where the non-operational dump truck was retrieved, at the contractor’s

expense.

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If the dump truck or specified components are out of service for more than 48 hours (2

days), the rental period for the non-operational dump truck, including non-operational

components, will be extended by the number of days that the equipment is non-operational;

any extensions required due to an extended breakdown will be deemed part of the

originally contracted rental period and will not incur additional costs beyond the original bid

price.

Note: Any mileage that the dump truck is driven by the contractor or by an authorized

repair technician to take the dump truck in for repairs (not due to the negligence of the

Department) or any mileage driven by the contractor or by an authorized repair technician

to return the repaired dump truck from a repair facility to the Department at the location of

the original breakdown shall not be included in the Department’s 1,600 miles per month

“free-mileage” figure.

D. CONTRACTOR REFERENCES AND QUALIFICATIONS:

After bid opening and prior to the awarding of the contract, the Department has the right to

request three (3) references (names, addresses and telephone numbers) of similar heavy

equipment rental services performed in the previous three (3) years as proof of

qualifications to provide the services involved in this contract. Similar service is defined as

rental of multiple heavy equipment for a period of six (6) months.

The bidder may already have one or more contract areas with the Department. If the bidder

has one or more contracts, the bidder must be able to provide all rentals associated with

said contracts in the required time frame. Therefore, the Contractor may be asked to submit

additional evidence of their ability to operate multiple rentals within a specific time frame.

Evidence may include past, satisfactorily completed rental services of similar scope and

rental period.

References are an optional tool available to the Department to help determine bidder

capabilities. If any of these references are requested and the bidder cannot supply the

necessary documentation and proof of compliance, the Department reserves the right to

reject the bidder. The decision to both request references, or reject bidders based on

inadequate references will be made solely at the discretion of the Department.

E. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any

renewals or extensions thereof, the following types of insurance, issued by companies

acceptable to the Commonwealth and authorized to conduct such business under the laws

of the Commonwealth of Pennsylvania:

1. Workmen’s Compensation Insurance for all the Contractor’s employees and those of

any subcontractor, engaged in work at the site of the project as required by law.

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2. Public Liability and Property Damage Insurance to protect the Commonwealth, the

Contractor, and any and all subcontractors from claims for damages for personal

injury (including bodily injury), sickness or disease, accidental death and damage to

property including the loss of use resulting from any property damage, which may

arise from the activities performed under the Contract, or the failure to perform under

the Contract, whether such performance or non-performance be by the Contractor,

by any subcontractor, or by anyone directly or indirectly employed by either. The

minimum amounts of coverage shall be $250,000 per person and $1,000,000 per

occurrence for bodily injury, including death, and $250,000 per person and

$1,000,000 per occurrence for property damage. Such policies shall be per

occurrence rather than claims-made policies and shall not contain any

endorsements or any other form designated to limit and restrict any action by the

Commonwealth, as an additional insured, against the insurance coverage in regard

to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date

during the term of the Contract, the Contractor shall provide the Commonwealth with

current certificates of insurance. These certificates or policies shall name the

Commonwealth of PA as an additional insured and shall contain a provision that the

coverages afforded under the policies will not be cancelled or changed until at least thirty

(30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the

Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed

a waiver of the Contractor’s obligation to obtain and furnish certificates. The

Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to the procurement contact at

Jenenglish@pa.gov.

F. CONTRACT TERM:

The contract shall commence upon receipt of a fully executed Purchase Order and

terminate December 31, 2026.

Note: Clarification Regarding Contract Term versus Rental Period Start\End: The

DCNR Trail Crew will call the contractor with adequate advance notice to arrange for

delivery of an available dump truck from the contractor’s nearest rental location. The rental

period will start once the dump truck reaches the Department’s Headquarters.

The DCNR Trail Crew will call the contractor with adequate advance notice to arrange for

the return of the dump truck to the contractor’s nearest rental location. Once the

Department has contacted the contractor to retrieve the dump truck, for any reason other

than repairs, the rental period ends on the date that the Department arranges for the dump

truck to be retrieved from the Department’s Headquarters.

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Commodity Codes

• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing

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