Project Information

Bid Title

Residential Waste & Recycling Collection Services

Issuing Agency

Chesterfield township

Location

Michigan

Published Date

Feb 10, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-2025-SUP-115

Original Source

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Bid Documents

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Project Description

RFP-2025-SUP-115
Residential Waste & Recycling Collection Services
Posted: February 10, 2026
Deadline: March 31, 2026 @ 10:00 AM

Attachment Preview

Residential Waste & Recycling Collection Services

Bid Number: RFQ-2026-SUP-115

REQUEST FOR QUALIFICATIONS

ISSUED BY: SUPERVISOR

SUBMIT BIDS TO: Charter Township of Chesterfield

Cindy Berry, Clerk

47275 Sugarbush Chesterfield, Mi 48047 (586) 949-0400

NOTICE

OFFER TO RECEIVE BID FOR THE CHARTER TOWNSHIP OF CHESTERFIELD

February 10, 2026

Bid Number: RFQ-2026-SUP-115

OVERVIEW

Chesterfield Township is seeking Statements of Qualifications from qualified and experienced firms to

provide residential solid waste, recycling, and related collection services for properties located within

the Township.

The Township currently consists of approximately 16,000 residential homes and growing, and the

selected firm(s) must demonstrate the capacity, staffing, equipment, and operational experience

necessary to serve a community of this size.

The Township’s objective is to identify a professional, reliable, and financially stable waste hauling firm

capable of delivering consistent, high-quality service, strong customer support, and compliance with all

applicable local, state, and federal regulations. This RFQ may be used to establish a short list of qualified

firms for future contract negotiations or a subsequent Request for Proposals (RFP).

1. SUBMISSION AND RECEIPT OF QUALIFICATIONS

Sealed qualifications will be received by the Charter Township of Chesterfield at the Office of the

Township Clerk, 47275 Sugarbush Road, Chesterfield, Michigan 48047 until 10:00 A.M. local time on

March 31st, 2026.

Qualifications received after the specified deadline will not be accepted. Qualifications are considered

received when in the possession of the Township Clerk’s Office.

Submittals must be sealed, typewritten or printed in ink, and legibly prepared. Any erasures or

corrections may be grounds for rejection unless properly initialed by the respondent. Qualifications may

be mailed or hand-delivered. Digital copies (email or thumb drive) may be included as supplemental

information but do not replace the required hard-copy submission.

2. MINIMUM QUALIFICATIONS

Respondents must meet the following minimum qualifications:

1. Demonstrated experience providing residential municipal solid waste and recycling collection

services of comparable size and scope.

2. Possession of all required licenses, registrations, and permits to operate in the State of

Michigan, including compliance with EGLE regulations.

3. Demonstrated operational capacity, including vehicles, equipment, carts/containers, and

staffing, sufficient to serve all Township residential units.

4. Demonstrated financial stability and ability to perform services for the full contract term.

5. Ability to obtain and maintain all required insurance, bonding and liability coverage in amounts

forms acceptable to Chesterfield Township throughout the term of any resulting contract.

3. GENERAL SCOPE OF SERVICES

Services are preferred to include, but are not limited to:

1. Weekly residential solid waste collection utilizing carts sized at approximately ninety-five (95)

gallons, or an alternative cart size proposed by the vendor and approved by the Township.

2. Residential recycling collection under a clearly defined and documented recycling program,

including identification of acceptable materials, processing methods, and end markets.

3. Furnishing, delivering, maintaining, and replacing carts in accordance with Township-approved

service standards for solid waste and recycling.

4. Bulk item collection, with bulk pickup services separately defined from regular trash

5. Yard waste collection, seasonal or year-round, if applicable.

6. Proper disposal, processing, and recycling of collected materials.

7. Customer service support for residents, including missed pickups and container issues.

8. Public education and communication regarding service schedules and acceptable materials.

9. Reporting and performance documentation as requested by the Township.

The Charter Township of Chesterfield shall be the responsible party for billing residents for residential

waste and recycling services. The selected hauler(s) will coordinate as necessary with the Township but

shall not be responsible for direct resident billing unless otherwise directed by the Township.

A detailed scope of services, service standards, and pricing structure will be established through a

subsequent RFP or contract.

4. QUALIFICATIONS SUBMITTAL CONTENT

Interested firms must submit a written Statement of Qualifications that includes the following:

• Company Information: Legal name, address, contact information, ownership structure, and years in

business.

• Qualifications and Experience: Summary of experience providing residential waste and recycling

services, particularly for municipal clients.

• Key Personnel: Identification of key management and operational staff who would be assigned to the

Township.

• Operational Approach: Description of collection methods, fleet, container management, staffing,

safety practices, and service reliability.

• Customer Service Program: Complaint resolution procedures, response times, and resident

communication tools.

• Regulatory Compliance: Licenses, permits, disposal and recycling facilities used, and compliance

history.

• References: At least three (3) municipal references for similar services provided within the past five (5)

years.

5. SELECTION CRITERIA

Qualifications will be evaluated based on the following criteria:

1. Demonstrated experience with municipal residential waste and recycling services.

2. Qualifications and experience of the firm and assigned personnel.

3. Operational capacity and service reliability.

4. Customer service approach and responsiveness.

5. Regulatory compliance and environmental stewardship.

6. References and prior performance.

The Township reserves the right to request interviews with selected firms prior to final selection.

6. ALTERNATE SUBMITTALS

Any alternate submittals, deviations, or exceptions not specifically requested by the Township may be

considered non-responsive and may result in rejection.

7. AWARD

This RFQ does not constitute a contract award. A recommendation may be presented to the Township

Board to approve a shortlist of qualified firms or to proceed with a subsequent RFP or contract

negotiations in the best interest of the Township.

The Township reserves the right to accept or reject any or all qualifications, waive irregularities, and

make selections deemed most advantageous to the Township.

8. WITHDRAWAL OF QUALIFICATIONS

Qualifications may be withdrawn by written request prior to the submission deadline. No qualifications

may be withdrawn for ninety (90) days after the submission deadline.

9. BONDING

Bonding is not required at this stage.

10. GENERAL INFORMATION

All correspondence and future invoices (if applicable) shall be directed to:

accountspayable@chesterfieldtwp.org

Chesterfield Township | Attn: Accounts Payable

47275 Sugarbush Road

Chesterfield, MI 48047

11. REFERENCES (Provide Three)

Company

1.

2.

3.

Contact Person

Phone

Email

12. ACCEPTANCE OF SPECIFICATIONS

The undersigned certifies that the information contained in this Statement of Qualifications is true and

accurate and agrees to comply with all requirements set forth in this RFQ.

NAME OF FIRM: ________________________________

BUSINESS ADDRESS: ____________________________

BUSINESS TELEPHONE: __________________________

AUTHORIZED SIGNATURE: _______________________

TITLE: _______________________________________

DATE: _______________________________________

EMAIL: ______________________________________

Commodity Codes

• NAICS 562111Solid Waste Collection

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