Project Information

Bid Title

BCSD Summer STEAM Academy Supplies Bid #26-01-01 Instructions

Issuing Agency

Bakersfield City School District

Location

California

Published Date

Jan 8, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BCSD Summer STEAM Academy Supplies Bid #26-01-01 Instructions

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BAKERSFIELD CITY SCHOOL DISTRICT

David West, Director

Department of Stores and Purchasing

w e s t d @ bcsd.com

EDUCATION CENTER, 1300 BAKER STREET

BAKERSFIELD, CALIFORNIA 93305-4326

(661) 631-4712

FAX: (661) 861-9907

January 8, 2026

Dear Prospective Bidder:

The Bakersfield City School District is soliciting bids for Summer Steam Academy Supplies.

Quotes will be received until Thursday, February 5, 2026, 11:00 a.m. Faxed or electronic mail

responses will not be accepted. Sealed bids must be labeled as shown below:

BCSD BID #26-01-01

2026 SUMMER STEAM ACADEMY SUPPLIES

ATTENTION PURCHASING DIRECTOR

1300 BAKER STREET

BAKERSFIELD, CA, 93305

Bid opening: 2/05/26 at 11:00am

As you prepare your response, please know that it is the district’s intent to award this Bid in its

entirety to the lowest responsive and responsible bidder. By submitting your response, you are

agreeing to provide those line items to the district at the prices quoted. Failure to provide any

awarded items on or before June 1, 2026, at the prices quoted, will disqualify your company from

participating in future bids with the Bakersfield City School District.

All items must be quoted, kitted in individually labeled boxes by grade level, inside delivered to 8

school sites, and set in place. Purchase orders are estimated to be released on or before March 14,

2026, with delivery and set in place on June 1, 2026, firm.

Please review the General Information and Proposal Specifications carefully before preparing

your response. Pricing must be fixed through June 30, 2026.

All prospective responders must notify the Purchasing Department via email to westd@bcsd.com

with intent to bid in order to receive changes and addenda. If you have any questions regarding

this bid package, please email all questions to David West, westd@bcsd.com on or before 10:00

a.m., January 22, 2026. An addendum, if needed, will be issued on or before January 28, 2026.

We look forward to receiving your bid.

Sincerely,

David West

Director, Stores and Purchasing

BAKERSFIELD CITY SCHOOL DISTRICT

Education Center – 1300 Baker Street, Bakersfield, CA 93305-4326

GENERAL CONDITIONS AND INSTRUCTIONS FOR

BIDDING EQUIPMENT AND/OR SUPPLIES

Summer STEAM Academy Supplies Bid #26-01-01

1. All responses, in order to be considered for acceptance, including the attached bid sheet and

bid forms must be sealed and delivered to the Department of Stores and Purchasing Services,

1300 Baker Street, Bakersfield, California, on or before Thursday, February 5, 2026 at

11:00 am and will be opened and read publicly by the Director of Stores and Purchasing soon

thereafter. Date and time of opening must appear on bid envelope. It is the bidder’s

responsibility to ensure your bid has arrived in the Purchasing office before the deadline.

District will not accept any bids or bid modifications submitted by facsimile or electronic

mail transmission.

2. All bids must be signed in longhand with the company name and by a responsible officer or

employee. Obligations assumed by such signature must be fulfilled. Bid pricing to be good

through June 30, 2026. A successful bidder shall not be relieved of the bid submitted without

the District’s consent or bidder’s recourse to Public Contract Code Section 5100 et seq. No

bidder may withdraw a bid for a period of sixty (60) days after the date set for the opening of

bids

3. All prices or notations must be typed or written in ink on the B.C.S.D. bid sheets. Bids

written with pencil will not be accepted. Verify all quotations before submission, as they

cannot be corrected after the bids are opened. Bids not presented on the BCSD bid form shall

be disregarded (PCC 20111.5) Bidders are limited to one price per line item. Multiple bids

by a single vendor will not be accepted. Taxes shall NOT be included in the unit prices of the

materials. The District will pay only the State sales and use taxes. Federal excise taxes are

not applicable to school districts.

4. ALL OR NOTHING BIDS WILL NOT BE ACCEPTED.

5. The use of the name of a manufacturer, or any special brand, make, or model number, in

describing any items in the bid documents does not restrict bidders to that manufacturer or

specific article. An equal of the named product will be given due consideration.

Specifications or model numbers from manufacturers are included in this bid for clarification

purposes. A substitution request form is provided and sample products must be physically

provided to District Staff prior to 10:00 a.m., January 22, 2026. The Board of Education, or

designee, reserves the right to be sole judge of the merit and suitability of such supplies,

equipment, or services

6. All items are to be bid, delivered, kitted, and set in place, F.O.B. Bakersfield City School

District, as designated on the purchase order(s). No charge for containers, packing, draying,

handling or any other purpose will be allowed over and above the prices quoted. California

sales tax will be included on purchase orders. Return of products for warranty purposes shall

be free of all cost to the District.

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7. The successful bidder shall not be held responsible for delays in performance of the contract

caused by strikes, lockouts, labor disturbances, lack of or failure by transportation, acts of the

government or other causes similar to the foregoing which are beyond the control of and are

not the fault of the bidder; provided however, that whenever the bidder shall claim that delays

are due to any or all of the above-named causes he shall within five days after the occurrence

of existing cause or causes of delay request extension of time from the Governing Board of

the District; such request shall be in writing and shall state in detail the reason or reasons why

the said cause or causes of delay will prevent timely delivery. If the Governing Board finds

that extension of time equal to the delay resulting from such cause or causes creates a

hardship for the district, the Governing Board may, at its option, rescind the contract. Delays

due to supply issues are not acceptable.

8. This request does not commit the District to pay for any costs incurred in the submission of

the bid or in making necessary studies or designs for the preparation thereof, nor to procure or

contract for the services or material.

9. Should any bidder question or protest the award of contract to the apparent low bidder(s),

such question or protest must be furnished in writing to the Director of Purchasing no later

than three (3) working days following the date of bid opening. Such submittal must fully

explain the basis of objection supported by all relevant information, facts, and details. Letter

must be signed by an authorized representative stating specific reason(s) for the protest

including all relevant facts (law, rule, regulation, and criteria). Bid protests will be reviewed

by the Director of Purchasing and the Assistant Superintendent of Business Services. The

affected proposer will be given an opportunity to rebut the evidence and present evidence that

the proposer should be allowed to perform the work. The District will issue a written final

decision within fifteen (15) days of receipt of the protest, unless factors beyond the District’s

reasonable control prevent such resolution.

10. The Bakersfield City School District reserves the right to reject any or all bids, or to waive

any irregularities or informalities in any bids or in the bidding process. Per Public Contract

Code Section 20117, if two or more bids are identical in all respects, the district may

determine by lot which bidder will be awarded the contract, or to the vendor who has offered

the most consistent service and reliability in the past. This requirement applies to competitive

bidding for the purchase, sale or lease of real property, supplies, material, equipment service,

bonds, or the awarding of any contract.

11. Questions regarding this request for quote may be submitted in writing via email: to: David

West, Purchasing Director, westd@bcsd.com on or before 10:00 a.m. January 22, 2026. An

addendum will be issued, if necessary, on or before January 28, 2026. Oral communications

by District employees concerning this bid shall not be binding on the District and shall in no

way excuse the vendor of his/her obligations as set forth in the Bid.

12. Each bidder must return a fully executed Non-Collusion affidavit, as required by Public

Contract Code section 7106, and a Conflict of Interest Disclosure Statement with the

completed bid proposal. Both forms are included in this bid package.

13. If an awarded bidder defaults, the District may procure the materials or services from other

sources, typically the 2nd place bidder, and may recover the loss occasioned thereby from any

unpaid balance due the bidder or invoicing the successful bidder, by deducting amount from

future invoices, or by suit against the bidder. The prices paid by the District shall be

considered the prevailing market prices at the time such purchase is made.

Page 3 of 7

14. In the event of litigation, the bid documents, specifications, and related matter shall be

governed by and construed in the accordance with the laws of the State of California. Venue

shall be with the appropriate state or federal court located in Kern County.

15. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless

from liability of any nature or kind whatsoever, on account of use by the publisher or author,

manufacturer, or agent, of any copyrighted composition, secret process, patented or

unpatented invention, article of appliance furnished or used under this bid.

16. The Board of Education reserves the right to reject any or all bids and to waive any

informality in the bidding.

Page 4 of 7

BAKERSFIELD CITY SCHOOL DISTRICT

SUBSTITUTION REQUEST FORM

Summer STEAM Academy Supplies

Bid No. 26-01-01

Vendor Name: __________________________________________________________________________

Address: ___________________________________________________________________________________

Phone/Fax: _______________________________________________________________________________

Line item on Bid: ______________________________________________________________________________

Proposed Product: _____________________________________________________________________________

Proposed Product#: _____________________________________________________________________________

Provide a point-by-point comparative data AND SAMPLE before 10:00 a.m., January 22, 2026. Be sure to

include product description, performance, and test data adequate for the evaluation of the request. Notification

of acceptability of the proposed substitution will be made on or before January 28, 2026.

The Undersigned certifies

• Proposed substitution has been fully investigated and determined to be equal or superior in all

respects to the specified product's performance.

• Same warranty (if applicable) will be furnished for the proposed substitution as for the specified product.

• Proposed substitution does not affect Functional Performance Values.

Submitted by:

Signed by:

REVIEW AND ACTION (Office Use Only):

Substitution approved - Substitution approved as noted

Substitution rejected - Use specified materials.

Substitution Request received too late - Use specified materials

Signed by:____________________________________________ Date: ________________________________

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