Project Information

Bid Title

46-26 - Services and Materials to Maintain and Repair Water Pumps Including Controls and Appurtenances

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 11, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

46-26 - Services and Materials to Maintain and Repair Water Pumps Including Controls and Appurtenances

File Number: 46-26
Ordinance: 492-2025
Description: FOR THE DIVISION OF WATER FOR THE DEPARTMENT OF PUBLIC UTILITIES AS AUTHORIZED BY ORDINANCE 492-2025. PASSED BY COUNCIL MAY 12, 2025.

There will be a NON MANDATORY Pre-Bid Meeting, Thursday, May 14, 2026 at 2:30 pm., Via Microsoft Teams, To call into meeting dial in 1-929-352-1743, Access Code 448 240 004#.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114 before 12 o’clock noon (Eastern Time).

Sealed Bids will be opened at Noon on: THURSDAY JUNE 4, 2026
Department: DEPARTMENT OF PUBLIC UTILITIES
Contact Name: Jules Gilliam
Contact Phone: (216) 664-2621
Contact Fax: (216) 664-2177
Contact Email: jgilliam@clevelandohio.gov
Meeting: Yes, attendance is mandatory
Meeting Date/Time: Thursday, May 14, 2026 at 2:30 pm.
Meeting Location: See details above.

Bid Document

Attachment Preview

BID ADVERTISEMENT FOR THE WEEKS OF

May 6, 2026 & May 13, 2026

BID OPENS - THURSDAY JUNE 4, 2026

FILE NO. 46-26 Services and Materials to Maintain and Repair Water Pumps

Including Controls and Appurtenances

FOR THE DIVISION OF WATER FOR THE DEPARTMENT OF PUBLIC UTILITIES

AS AUTHORIZED BY ORDINANCE 492-2025. PASSED BY COUNCILi MAY 12,

2025.

There will be a NON MANDATORY Pre-Bid Meeting, Thursday, May 14, 2026 at

2:30 pm., Via Microsoft Teams, To call into meeting dial in 1-929-352-1743,

Access Code 448 240 004#.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and

Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio

44114 before 12 o'clock noon (Eastern Time).

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INVITATION TO BIO AND FORMAL BID PACKAGE

TABLE OF CONTENTS

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SEQUENCE ORDER NUMBER

Authorizing Ordinance .. ................ .. ........... ........ ....... .. .... .............-........................................................... 1

Bidder's Checklist..... ... ............................. .................................... ......:.................:.:.... ........................... 2

Instructions to Bidders (Part A) ...............................................................................................................3

W-9 Form ........................................................................... ................ ......... ........ ......... .......................... 4

Vendor Information Form .......................................................................................................................5

Bidder's Affidavit ......... ................ ........ ...................................................................................................6

Bid Bond ................................................................. ... .................. .......................................................... 7

Bid Form ................... ... .........................................................................................:,................. .............. 8

Bid Schedule of lt~ms (Price Sheets) .....................................................................................................9

General Conditions (Part B) ..............•................................................................................................... 10

Specifications/Description of Products and/or Secvices (Supplemental Sections C, D, etc.) ................ 11

Nothern Ireland Form .................................... ......................................... ......................... ............... ...... 12

Prevailing Wage, Davis Beacon or living Wage (If applicable) ................................ ............................. 13

Fannie M. Lewis, Chapter 188 (If applicable) ... ........ ........ ... ............................................... .... .............. 14

Office of Equal Opportunitay Notice to Bidders, Chapter 187 ............................................................... 15

Office of Equal Opportunity Clause ..... ........ ......................................................................................... 16

OEO Participation Form ....................................................................................................................... 17

OEO Schedules Checklist .......................·................................................................... ............ .............. 18

OEO Schedules 1- 4 .............................................................................. .... .......................................... 19

Subcontracting Participation or Waiver Form......................................................................................:. 20

OEO Submission Schedule .................. ..................... ,...............;.................... ...................................... 21

CITY OF CLEVELAND

Department of Finance

Division of Purchases and Supplies

City Hall, Room 128

Cleveland, Ohio 44114

216-664-2620

May 23, 2025

The City Record

270

Ordinance No. 492-2025

By Council Members: Kazy and Griffin (by departmental request)

An emergency ordinance authorizing the purchase by one or more

requirement contracts ofwater pumps, electric motors, controls,

transformers, circuit breakers, switchgear and appurtenances, and for

materials, equipment, supplies, parts, and services necessary to test,

maintain, replace, and repair water pumps, electric motors, controls,

transformers, circuit breakers, switchgear and appurtenances, including

but not limited to inspection, supplies, repairing, testing, labor, and

installation, if necessary, for the Division ofWater, Department ofPublic

Utilities, for a period up to two years.

WHEREAS, this ordinance constitutes an emergency measure providing for the usual

daily operation of a municipal department; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CLEVELAND:

Section 1. That the Director of Public Utilities is authorized to make one or more

written requirement contracts under the Charter and the Codified Ordinances of

Cleveland, Ohio, 1976, for the requirements for a period up to two years, to purchase

water pumps, electric motors, controls, transformers, circuit breakers, switchgear and

appurtenances, and for materials, equipment, supplies, parts, and services necessary to

test, maintain, replace, and repair water pumps, electric motors, controls, transformers,

circuit breakers, switchgear and appurtenances, including but not limited to inspection,

supplies, repairing, testing, labor, and installation, if necessary, in the approximate

amount as purchased during the preceding term, to be purchased by the Commissioner

of Purchases and Supplies on a unit basis for the Division of Water, Department of

Public Utilities. Bids shall be taken in a manner that permits an award to be made for all

items as a single contract, or by separate contract for each or any combination of the

items as the Board of Control determines. Alternate bids for a period less than the

specified term may be taken if desired by the Commissioner of Purchases and Supplies

until provision is made for the requirements for the entire term.

Section 2. That the costs of the contract or contracts shall be charged against the

proper appropriation accounts and the Director of Finance shall certify the amount of

any purchase under the contract, each of which purchases shall be made on order of the

Commissioner of Purchases and Supplies by a delivery order issued against the contract

or contracts and certified by the Director of Finance. (RQN 2002, RL 2025-16).

Section 3. That under division (b) of Section 108 of the Charter, the purchases

authorized by this ordinance may be made through cooperative arrangements with

other governmental agencies. The Director of Public Utilities may sign all documents

that are necessary to make the purchases, and may enter into one or more contracts

with the vendors selected through that cooperative process.

Adopted Resolutions and Passed Ordinances

Ord. No. 492-2025

May 23, 2025

The City Record

271

Section 4. That this ordinance is declared to be an emergency measure and, provided

it receives the affirmative vote of two-thirds of all the members elected to Council, it

shall take effect and be in force immediately upon its passage and approval by the

Mayor; otherwise, it shall take effect and be in force from and after the earliest period

allowed by law.

Passed May 12, 2025.

Effective May 13, 2025.

Adopted Resolutions and Passed Ordinances

Ord. No. 492-2025

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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