Project Information

Bid Title

03/27/2026 ? Request for Proposals (RFP) No. HRP 2026-015

Issuing Agency

Office of Hawaiian Affairs

Location

Hawaii

Published Date

Mar 27, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

03/27/2026 – Request for Proposals (RFP) No. HRP 2026-015

HAWAIIAN REGISTRY PROGRAM CARD REDESIGN

Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified Hawai‘i-based Offerors that can redesign the Hawaiian Registry Program (HRP) Card. The OHA anticipates issuing multiple awards under this RFP, with up to three Offerors selected.

This RFP may be downloaded from either the State Procurement Office (hereinafter “SPO”) website at https://hiepro.ehawaii.gov/ or the OHA website at https://www.oha.org/solicitations/ beginning Friday, March 27, 2026.

Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter “HST”), Tuesday, April 28, 2026. Proposals shall be submitted electronically through the HIePRO website only.

The OHA reserves the right to reject any and all proposals and to accept any proposal in whole or in part when in the best interest of the OHA and the State. Questions relating to this solicitation shall be communicated through HIePRO.

Procurement Timeline

Activity	Scheduled Dates
Release of Request for Proposals	Friday, March 27, 2026
Due Date to Submit Questions in HIePRO	Wednesday, April 8, 2026, 2:00 p.m. HST
OHA’s Response to Questions Posted in HIePRO	Friday, April 17, 2026, 4:00 p.m. HST
Proposals Due in HIePRO	Tuesday, April 28, 2026, 2:00 p.m. HST
Proposal Evaluations	Wednesday, April 29, 2026 – Wednesday, May 13, 2026
Offerors’ Presentation/Discussion (if necessary)	TBD
Best and Final Offer (if necessary)	TBD
Notice of Award	May 2026
Contract Start Date	May 2026

The OHA reserves the right to amend or revise the timeline without prior written notice when it is in the best interest of the OHA. The timeline represents the OHA’s best estimate of the schedule that will be followed. All times indicated are HST. If a component of this schedule is delayed, the rest of the schedule may be shifted accordingly.

RFP HRP 2026-015 HRP CARD REDESIGN

Attachment 1 PROPOSAL SUBMITTAL CHECKLIST

Attachment 2 SAMPLE COVER LETTER

Attachment 3 WAGE CERTIFICATE

Attachment 4 OFFER FORM OF1 OF2

Attachment 5 OHA GENERAL TERMS AND CONDITIONS

Attachment 6 2026-2027 HAWAII STATE HOLIDAYS

Attachment Preview

State of Hawai‘i

REQUEST FOR PROPOSALS

RFP NO. HRP 2026-015

HAWAIIAN REGISTRY PROGRAM CARD REDESIGN

ISSUE DATE: Friday, March 27, 2026

DUE DATE: Tuesday, April 28, 2026, 2:00 p.m. HST

(Or such later date as may be established by the Office of Hawaiian Affairs by an

Addendum to this RFP)

ELECTRONIC SUBMISSION TO THE HAWAI‘I EPROCUREMENT SYSTEM

(HIePRO) ONLY.

Office of Hawaiian Affairs

560 North Nimitz Highway, Suite 200

Honolulu, Hawaiʻi 96817

Notice to Offerors

(Chapter 103D, Hawai‘i Revised Statutes)

REQUEST FOR PROPOSALS (“hereinafter “RFP”) No. HRP 2026-015

Notice is hereby given that pursuant to Chapter 103D, Hawaiʻi Revised Statutes, as

amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be

accepting proposals from qualified Hawai‘i-based Offerors that can redesign the Hawaiian

Registry Program (HRP) Card. The OHA anticipates issuing multiple awards under this RFP,

with up to three Offerors selected.

This RFP may be downloaded from either the State Procurement Office (hereinafter “SPO”)

website at https://hiepro.ehawaii.gov/ or the OHA website at https://www.oha.org/solicitations/

beginning Friday, March 27, 2026.

Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter

“HST”), Tuesday, April 28, 2026. Proposals shall be submitted electronically through the

HIePRO website only.

The OHA reserves the right to reject any and all proposals and to accept any proposal in whole

or in part when in the best interest of the OHA and the State. Questions relating to this

solicitation shall be communicated through HIePRO.

OFFICE OF HAWAIIAN AFFAIRS

Kaialiʻi Kahele

Chairperson, Board of Trustees

Chief Procurement Officer, Head of Purchasing Agency

Table of Contents

Section 1 – Administrative Overview .......................................................................................... 1

Section 2 – Scope of Services...................................................................................................... 12

Section 3 – Proposal Format and Instructions ......................................................................... 29

Section 4 – Proposal Evaluation & Award ............................................................................... 35

Section 5 – Attachments ............................................................................................................. 40

Attachment 1 – Proposal Submittal Checklist

Attachment 2 – Sample Cover Letter

Attachment 3 – Wage Certificate

Attachment 4 – Offer Form OF-1 and OF-2

Attachment 5 – OHA General Terms and Conditions

Attachment 6 – 2026-2027 Hawaiʻi State Holidays

Section 1 – Administrative Overview

I. Authority

In 1978, the Article XII of the State of Hawai‘i Constitutional Convention established the

Office of Hawaiian Affairs (hereinafter “OHA”) to address the historical injustices and

challenges arising out of those circumstances. Chapter 10 of the Hawaiʻi Revised

Statutes, as amended, outlines the OHA’s duties and purposes, including promoting and

protecting the rights of Native Hawaiians.

The OHA is a semi-autonomous public agency of the State of Hawai‘i, with the legal

mandate of bettering the conditions of Native Hawaiians. The OHA’s mission is “To

mālama (protect) Hawaiʻi’s people and environmental resources and the OHA’s assets

toward ensuring the perpetuation of the culture, the enhancement of lifestyle, and the

protection of entitlements of Native Hawaiians while enabling the building of a strong

and healthy Hawaiian people and nation, recognized nationally and internationally.”

The OHA seeks to competitively procure and engage qualified Hawai‘i-based Offerors to

redesign the Hawaiian Registry Program (HRP) Card. The OHA anticipates issuing

multiple awards under this RFP, with up to three Offerors selected.

A determination has been made that the OHA is unable to secure these services through a

low bid process. Factors included in the determination are: 1) price is not the primary

consideration in determining an award; 2) the resulting contract may need to be other

than a fixed price type; 3) the specifications for the services cannot be sufficiently

described through low bid process; 4) oral or written discussion need to be conducted

with Offerors concerning their proposals; 5) Offerors may need to revise their proposal,

including price; and 6) the award needs to be based on a comparative evaluation in order

to determine the most advantageous offering to the OHA. To that end, a low bid process

is not practicable.

This RFP is issued under the provisions of Chapter 103D, HRS, as amended, and its

companion administrative rules. Offerors are charged with presumptive knowledge of all

requirements of the cited authorities. Submission of a valid executed proposal by any

Offeror will constitute admission of such knowledge on the part of such Offeror.

II. RFP Organization

This RFP is organized into five (5) sections:

Section 1: Administrative Overview – Provides Offeror with an overview of the

procurement and contracting process.

Administrative Overview

1

RFP No. HRP 2026-015 HAWAIIAN REGISTRY PROGRAM CARD REDESIGN

Section 2: Scope of Services – Provides Offeror with a general description of the tasks to

be performed, delineates Offeror’s responsibilities, and defines deliverables as

applicable.

Section 3: Proposal Form and Instruction – Describes the required format and content for

the proposal.

Section 4: Proposal Evaluation & Award – Describes how proposals will be evaluated.

Section 5: Attachments

III. Contracting Office

The Contracting Office is responsible for overseeing the procurement and issuing the

Contract resulting from this RFP. The Contracting Office is:

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Telephone: (808) 594-1835

The RFP Coordinator or his/her designated representative is listed below:

Geena Chau

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Email: geenac@oha.org

The OHA reserves the right to change the RFP Coordinator without prior written notice.

The Community Engagement Division is responsible for administering and monitoring

the Contract. The designated Contract Administrator or his/her designated representative

is responsible for monitoring the activities performed under the Contract and is identified

as:

Lise Vaughan-Sekona

Office of Hawaiian Affairs

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Any changes to the Contract Administrator or his/her designated representative will be

provided in writing to the Offeror. The OHA reserves the right to make the changes to

the Contract Administrator.

Administrative Overview

2

RFP No. HRP 2026-015 HAWAIIAN REGISTRY PROGRAM CARD REDESIGN

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