Project Information

Bid Title

Consultative Services for Harms Report for Potential Reparations Program

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Jan 21, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-09

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
February 20, 2026 2:00PM	Consultative Services for Harms Report for Potential Reparations Program	RFP 26-09	Milton Dohoney	Open

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REQUEST FOR PROPOSAL

RFP# 26-09

Consultative Services for Harms Report for Potential

Reparations Program

City of Ann Arbor

City Administrator’s Office

Due Date: February 20th, 2026 by 2:00 p.m. (local time)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF SERVICES ........................................................................... 10

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 12

SECTION IV: ATTACHMENTS .................................................................................... 16

APPENDIX A: SAMPLE PROFESSIONAL SERVICES AGREEMENT ........................ 23

2

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The City of Ann Arbor is seeking the services of a consultant (firm, nonprofit

organization, private agency) to conduct a research project for the purpose of

generating a Harms Report (also known as an Impact Report), which will inform a

potential Municipal Reparations Program in Ann Arbor to remediate historical

injustices and discrimination against its Black residents. Several communities have

made a decided effort to examine their past practices, policies, regulations,

ordinances, and collective levied experiences to determine if they had an adverse

impact on specific segments of the community.

An ongoing narrative in Ann Arbor is that factors such as the aforementioned,

including affordability, have played a pivotal role in the gradual but steady decline of

the Black community. At one point in time the City had a thriving Black community with

an identifiable business district alongside various amenities that contributed to the

cultural character of the City. Today the Black population of Ann Arbor hovers around

the 6-7% range. Many have scattered to surrounding communities like Ypsilanti,

Detroit, or even outside of the immediate area altogether. It is acknowledged that this

dispersal will make this a more challenging undertaking.

Research projects that are conducted for the purpose of producing a Harms Report

have focused on multiple areas of study. The City of Ann Arbor would like its review

to be centered on two areas only: housing and policing.

The City of Ann Arbor has not debated or passed a policy position regarding

reparations. The outgrowth of obtaining a Harms Report is to enable the City to better

understand its history and to ensure that any controllable factors that may have

contributed to the dispersal of the Black community are not replicated.

The consultant will report operationally to the City Administrator’s Office. It is

anticipated that this research project will unfold over 12 months, or possibly longer.

B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

All questions shall be submitted on or before FEBRUARY 6, 2026 at 10:00 a.m.,

and should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Milton Dohoney

Jr., City Administrator mdohoney@a2gov.org.

3

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective offeror be in doubt as to the true meaning of any portion of

this RFP, or should the prospective offeror find any ambiguity, inconsistency, or

omission therein, the prospective offeror shall make a written request for an official

interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective offeror’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP, and must be incorporated in the proposal where applicable.

C. PRE-PROPOSAL MEETING

No pre-proposal meeting will be held for this RFP. Please contact staff indicated above

with general questions regarding the RFP.

D. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective offeror. An official authorized to bind the offeror to its provisions must

sign the proposal. Each proposal must remain valid for at least ninety days from the

due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the offeror’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

E. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised of staff from the City will complete the evaluation.

The fee proposals will not be reviewed at the initial evaluation. After initial evaluation,

the City will determine top proposals, and open only those fee proposals. The City

will then determine which, if any, firms will be interviewed. During the interviews, the

selected firms will be given the opportunity to discuss their proposal, qualifications,

past experience, and their fee proposal in more detail. The City further reserves the

right to interview the key personnel assigned by the selected offeror to this project. If

the City chooses to interview any respondents, the interviews will be tentatively held

the week of MARCH 23, 2026. Offeror must be available on these dates.

4

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

F. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before, FEBRUARY

20, 2026 at 2:00 p.m. (local time). Proposals submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent must submit in a sealed envelope

• one (1) original proposal

• one (1) additional proposal copy

• one (1) digital copy of the proposal preferably on a USB/flash drive

as one file in PDF format

Each respondent should submit in a single separate sealed envelope marked

Fee Proposal

• two (2) copies of the fee proposal

The fee proposal and all costs should be separate from the rest of the

proposal.

Proposals submitted should be clearly marked: “RFP No. 26-09 – Consultative

Services for Harms Report for a Potential Reparations Program” and list the

offeror’s name and address.

Proposals must be addressed and delivered to:

City of Ann Arbor

c/o Customer Service

301 East Huron Street

Ann Arbor, MI 48104

All proposals received on or before the due date will be publicly opened and recorded

on the due date. No immediate decisions will be rendered.

Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann

Street (north) vestibule/entrance of City Hall which is open to the public Monday

through Friday from 8am to 5pm (except holidays). The City will not be liable to any

prospective offeror for any unforeseen circumstances, delivery, or postal delays.

Postmarking on the due date will not substitute for receipt of the proposal. Offerors

are responsible for submission of their proposal. Additional time will not be granted

to a single prospective offeror. However, additional time may be granted to all

prospective offerors at the discretion of the City.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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