Project Information

Bid Title

2026-002 SOQ: FIRE HALL STORAGE GARAGE

Issuing Agency

Hartsville/Trousdale County

Location

Tennessee

Published Date

Feb 11, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

PROJECT DESCRIPTION

The project consists of the design of a building to secure and store six (6) emergency response vehicles. The proposed structure will be constructed on-site at the existing fire hall.  The selected firm will prepare complete, stamped construction drawings and specifications suitable for use by Hartsville/Trousdale County in soliciting competitive bids from qualified contractors.  For full packet information --> BIDNET DIRECT LINK
RFQ DOCUMENT 2026-002

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REQUEST FOR QUALIFICATIONS | SOQ 2026-002

PROFESSIONAL ENGINEERING SERVICES

VEHICLE STORAGE BUILDING DESIGN

HARTSVILLE/TROUSDALE COUNTY VOLUNTEER FIRE DEPARTMENT

I. GENERAL INFORMATION

The Hartsville/Trousdale County Volunteer Fire Department (HTCVFD) is soliciting Statements of Qualifications

(SOQs) from qualified and licensed engineering firms to provide professional engineering and design services

for a new vehicle storage building.

This SOQ is issued in accordance with Tennessee Code Annotated § 12-4-106, which requires that professional

services be procured on the basis of demonstrated competence and qualifications, and at fair and reasonable

compensation. Cost information shall not be submitted at this stage of the procurement process.

II. PROJECT DESCRIPTION

The project consists of the design of a building to secure and store six (6) emergency response vehicles. The

proposed structure will be constructed on-site at the existing fire hall, located at:

219 Broadway

Hartsville, Tennessee

The selected firm will prepare complete, stamped construction drawings and specifications suitable for use by

Hartsville/Trousdale County in soliciting competitive bids from qualified contractors.

III. SCOPE OF SERVICES

The selected engineering firm shall provide all professional services necessary to complete the project,

including but not limited to:

1. Evaluation of existing site conditions

2. Coordination with the Fire Department to determine operational and space requirements

3. Preparation of design plans and specifications for a six-vehicle storage facility

4. Design in compliance with all applicable local, state, and federal codes, regulations, and ordinances,

including current building and safety codes

5. Structural, civil, and any required mechanical or electrical design elements necessary for code

compliance

6. Preparation of a complete, final set of construction drawings and specifications suitable for use as a

Request for Bids

7. Coordination with applicable permitting and regulatory authorities, as required

IV. SUBMISSION REQUIREMENTS

Firms responding to this SOQ shall submit one (1) Statement of Qualifications that includes, at a minimum, the

following information:

1. Firm name, address, and contact information

2. Description of the firm’s qualifications and areas of expertise

3. Relevant experience with similar projects, particularly municipal or public safety facilities

4. Identification of key personnel to be assigned to the project, including their qualifications and roles

5. Proof of current licensure to practice engineering in the State of Tennessee

6. Evidence of professional liability insurance

7. At least three (3) professional references from comparable projects

SOQ 2026-002 FIRE HALL STORAGE

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V. EVALUATION AND SELECTION

Statements of Qualifications will be evaluated based on the following criteria:

• Demonstrated competence and qualifications of the firm

• Relevant experience with similar projects

• Qualifications and experience of key personnel

• Ability to perform the required services in a timely and professional manner

• Familiarity with applicable codes and regulatory requirements

Following evaluation, the selection committee may rank firms and enter into negotiations with the highest-

ranked firm to establish a fair and reasonable scope and fee, in accordance with T.C.A. § 12-4-106. If

negotiations are unsuccessful, the Fire Department reserves the right to terminate negotiations and proceed

with the next most qualified firm.

VI. RESERVATION OF RIGHTS

The Hartsville/Trousdale County Volunteer Fire Department reserves the right to:

• Reject any or all Statements of Qualifications

• Request additional information or clarification

• Conduct interviews with selected firms

• Waive informalities or irregularities in submissions

Issuance of this SOQ does not obligate the Fire Department or Hartsville/Trousdale County to award a contract

or to pay any costs incurred in the preparation of a response.

VII. NON-DISCRIMINATION

The selected firm shall comply with all applicable state and federal non-discrimination laws and regulations.

VIII. SUBMISSION INSTRUCTIONS

Deadline for submission of qualifications is February 13, 2026 at 2:00 PM (CST).

Firms may submit their Statement of Qualifications either digitally or in hard copy, as follows:

Digital Submission:

Digital copies may be emailed to:

bids@trousdalecountytn.gov

Hard Copy Submission:

Hard copies may be mailed or delivered to:

HTC Mayor’s Office

Attn: RFQ 2026-002 FIRE

328 Broadway, Room 6

Hartsville, TN 37074

Submissions must be received by the deadline established by Hartsville/Trousdale County. Late submissions

may not be considered.

IX. POINT OF CONTACT

All questions regarding this RFQ shall be directed to:

Chief Ken Buckmaster

Hartsville/Trousdale County Volunteer Fire Department

Phone: 615-808-1214

Email: ken.buckmaster@trousdalecountytn.gov

cc: bids@trousdalecountytn.gov

SOQ 2026-002 FIRE HALL STORAGE

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors
• NAICS 238990All Other Specialty Trade Contractors

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