Project Information

Bid Title

RFQ - AS-NEEDED GLASS TRAFFIC BEADS

Issuing Agency

San Diego County

Location

California

Published Date

Mar 13, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM013105

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM013105
RFx Begin Date (UTC+0):	RFQ - AS-NEEDED GLASS TRAFFIC BEADS
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Roads and landscape
Solicitation Code:	3/13/2026 8:00:00 AM
Lot #:	4/3/2026 5:00:00 PM
Round #:	20 d 08 h 39 min 18 s

RFx General Information

Code BPM013105

RFx Name RFQ - AS-NEEDED GLASS TRAFFIC BEADS

Lot # 1

Round # 1

RFx Begin Date 3/13/2026 8:00:00 AM

RFx End Date 4/3/2026 5:00:00 PM

Summary

Contact Cassandra Jackson-Grijalva, Procurement Specialist Cell: 858-414-2500 | Email: Cassandra.jacksongrijalva@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 3/13/2026 8:00:00 AM

Q&A End Date (M/d/yyyy) 3/20/2026 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFQ 13105 Full Packet RFx Commercial Documents (Approved) rfq_13105_full_packet.pdf 3/13/2026 3:42:21 PM 3/13/2026 3:38:26 PM 1 Record(s)

Attachment Preview

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

March 13, 2026

RFQ Number:

RFQ TITLE:

QUOTATIONS

DUE:

13105

AS-NEEDED GLASS TRAFFIC

BEADS

April 20, 2026, 5:00 PM

QUESTIONS DUE: April 3, 2026, 5:00 PM

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet or

via email to the contracting officer listed in this RFQ.

CONTRACTING OFFICER:

Cassandra Jackson-Grijalva, Procurement Specialist

Phone: (858) 414-2500

Email: Cassandra.JacksonGrijalva@sdcounty.ca.gov

AWARD: Will be based on:

EACH ITEM

EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS-

NEEDED GLASS TRAFFIC BEADS IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.

THE COUNTY ANTICIPATES AWARDING A CONTRACT WITH A TERM OF ONE YEAR, PLUS FOUR ONE YEAR

OPTIONS.

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13105 – AS-NEEDED GLASS TRAFFIC BEADS

SPECIAL INSTRUCTIONS

-

SUBMISSION CHECKLIST

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.as a Small-Local Business.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

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COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13105 – AS-NEEDED GLASS TRAFFIC BEADS

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San

Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed

Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if

unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any

other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to

regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-

related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,

Offerors must select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time

to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or

any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in

writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may

not be answered at the discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible

for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent

approximate anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in

the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due

date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price

may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification

if, in the opinion of the County, such variation does not materially change the item or its performance within parameters

acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)

thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the

offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,

and past performance. The determination of the County as to an Offeror’s prospective ability to perform the contract shall

be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be

scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample

and to determine if such sample is acceptable. The County’s decision to award is contingent upon its acceptance of the

products provided in the sample. During the term of the award, the County must approve any substitutions from the initial

sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of

substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting

officer at time of sending sample that they must be returned, provide return address and Federal Express account number.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other

documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If

the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

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COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13105 – AS-NEEDED GLASS TRAFFIC BEADS

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the

response contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal

requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect “see response

#1 contained within Exhibit-Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing

cannot be considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's

standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The

County’s PO Terms and Conditions are available at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified

Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board

Policy B-53 Small-Local Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end

is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County

shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and

Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source

income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen

(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect

information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already

received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the

response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.

Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,

including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax

adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov

https://www.ftb.ca.gov/forms/search/

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COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13105 – AS-NEEDED GLASS TRAFFIC BEADS

SPECIFICATIONS OF WORK

1. Scope of Work

The County of San Diego, Department of Public Works (DPW) has a requirement for Traffic Beads on an as needed basis to use

for traffic stripes and pavement markings. All materials must comply with the most current California Department of

Transportation (Caltrans) standards and be listed on the Caltrans Authorized Materials (AML).

2. Background Information

The County of San Diego, Department of Public Works is responsible for maintaining nearly 2,000 miles of road in the

unincorporated areas of San Diego. DPW must make sure that the roadways are safe for the public and emergency vehicles to

always use. Traffic beads are used to enhance safety, organization, and efficiency in traffic flow.

3. Specific Requirements of Service Delivery

The Contractor shall furnish and deliver Traffic Glass Beads that meet all State and County specifications. Deliveries will be

made on an as-needed, on-call basis as requested by DPW.

3.1. Contractor shall:

3.1.1. Supply only materials listed on the Caltrans High-Performance Retroreflective Glass Beads Authorized Materials

List (AML).

3.1.2. Ensure all products conform to State Specification 8010-004 (Type II) as referenced in the Greenbook, 2024

Edition.

3.1.3. Provide pricing per pound, inclusive of all delivery, freight, and handling charges.

4. Product Specifications

4.1. Material Requirements:

Traffic Glass beads shall meet the following specifications:

4.1.1. 214-3 Glass Beads – Glass beads shall conform to State Specification 8010-004 (Type II) as noted in Greenbook

Edition 2024.

4.2. Approved Manufacturers and Products

4.2.1. Supply only materials listed on the Caltrans High-Performance Retroreflective Glass Beads Authorized Materials

List (AML).

5. Packaging and Labeling Requirements

5.1. Packaging:

5.1.1. Product must be packaged in bulk bags weighing no less than 2,000 pounds and no more than 2,500 pounds per

pallet.

5.2. Pallets

5.2.1. All pallets become the property of the County of San Diego, Department of Public Works upon delivery.

5.3. Labeling

5.3.1. Each package must display:

5.3.1.1. Manufacturer name and address

5.3.1.2. Specification number: (Type 2) Cal Trans State Specification 8010-004 (Type II)

5.3.1.3. Percentage roundness/appearance rating

5.3.1.4. Lot number

5.3.1.5. Date of manufacture

6. Delivery Requirements

6.1. Delivery Address:

County of San Diego – Department of Public Works

Division I Headquarters

11970 Singer Lane

Spring Valley, Ca 91978

Attn: Accounts Payable

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