Project Information

Bid Title

078 - Gas Inventory Verification Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Mar 2, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

078 - Gas Inventory Verification Services

File Number: 078
Closing Date: March 9, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

158242

RFB No.

RFB 3001 202600000000078

RFB Description

Gas Inventory Verification Services

RFB Closing Date/Time

March 09, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

3001

March 09, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Greenhouse Gas Inventory Verification Services

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

SCOPE OF WORK

Airport Carbon Accreditation (ACA) Approved Verifier Qualifications

The selected Verifier should adequately satisfy all requirements as outlined in the ACA Verifier

Manual. The Verifier should act as an impartial individual and not on behalf of their company. They

must not be employed by an airport and must be conversant in English. The verifier must meet the

outlined threshold qualifications and requirements, including the following:

They must have contacted the ACA Administrator to determine eligibility and training through

the application process.

They must have demonstrated experience to the ACA Administrator of completing at least two

verifications of carbon footprint inventories for organizations in line with ISO 14064-3 or similar

within the previous two years of applying.

They must have studied the ACA program webinar and passed the associated examination with a

minimum of 70%.

They must have paid all associated Administrative fees to the ACA.

They must have reviewed updated webinars and taken any new examinations following any

major changes to the ACA Application Manual.

Scope of Services

The selected Verifier will perform ACA Level 1 verification requirements, as outlined in the ACA

Verifier Manual, Issue 1. This verification process includes the following tasks:

Pre-Site Visit

The Verifier should acquire all suitable initial documentation from CLE, including written methodologies

and procedures, a site map, organograms detailing departments and persons of responsibility, copies of

relevant airport policies and targets, and any past audit findings.

The Verifier should conduct a risk assessment of the airport, using any information which has been

received from the airport, or anything that is publicly available, such as websites or

Annual/Environmental reports. The main objective of this exercise is to understand the data, processes

and polices relevant to Airport Carbon Accreditation that the airport goes through to collect activity data,

before transposing this information into the carbon footprint.

The Verifier should create a verification plan based on the outcomes of the risk assessment and initial

review of documentation. This should include the nature, scope and timeframe of the Airport Carbon

Accreditation Verifier Manual (Issue 1) 10 verification activities, details of the site visit and an

identification of the documents the airport will need to make available during the site for the verifier to

sample.

Site Visit

A site visit should be conducted in accordance with the verification plan. In addition to a comprehensive

review of all relevant documentation (including those setting out procedures, records, internal audits,

management reviews and corrective actions amongst others), the Verifier may include the following

activities:

Analysis of activity data and relevant evidence as stipulated in the verification plan;

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

158242

RFB Closing Date/Time

March 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000078

RFB Description

Gas Inventory Verification Services

Department/Division Public Bid Opening Date/Time

3001

March 09, 2026 3:00 PM

A review of measurement and monitoring procedures, including computer systems;

Interviews with relevant stakeholders. This would be expected to include senior executives to

ensure top-level carbon commitments, person/s responsible for producing carbon footprint, those

responsible for the measurement and monitoring of data sources, amongst others.

The Verifier should note any significant issues or recommendations picked up during the site visit, to

inform the airport.

Follow-up

If any significant issues are raised during the site-visit (i.e. anything that is mandatory, and not just a

recommendation for future reporting), the Verifier should ensure that CLE is made aware of these issues

and implements any necessary changes prior to completion of the verification report.

Complete Verification Report

The findings of the verification should be written up in report form and submitted to the airport, including

any modifications that need to be made by CLE before it is submitted to the ACA Administrator along

with any recomme

Ship To:

Vendor Response

CHIA CENTRAL RECEIVING

CHIA CENTRAL RECEIVING

19451 FIVE POINTS RD

Cleveland, OH 44135

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

158242

RFB Closing Date/Time

March 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000078

RFB Description

Gas Inventory Verification Services

Department/Division Public Bid Opening Date/Time

3001

March 09, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 561990All Other Support Services

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