Project Information

Bid Title

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: VISIPLEX INC

Issuing Agency

City of North Port

Location

Florida

Published Date

May 5, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: VISIPLEX INC City of North Port, Florida sent this bulletin at 05/05/2026 11:38 AM EDT

City of North Port FINANCE DEPARTMENT/PURCHASING DIVISION 4970 CITY HALL BLVD NORTH PORT, FLORIDA 34286 Office:  941.429.7170 Fax:  941.429.7173 Email:  purchasing@northportfl.gov NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT Sole/Single Source No:  SS NO. 26-81 Date Posted: May 5, 2026 Written Response Due Date: May 12, 2026 This is not a formal solicitation and there are no submissions required.  The proposed contract action is for product or services for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement.  Responses will not be considered as proposals, bids, or quotes. DESCRIPTION OF SERVICE/PRODUCT: Equipment of Wireless Emergency Notification System AMOUNT (This is an acquisition with an estimated value of): $17,885.00 VENDOR: VISIPLEX INC Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein.  All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City.  A determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is solely within the discretion and approval of the Procurement Manager and City Manager. All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require Commission Approval. All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard, Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov .  Note the number of the Sole Source Information inquiry on documentation. Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com . Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174.  Request for additional information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored. . SS26-81 Notice of Intent- VISIPLEX INC ADA COMPLETE PACKET.PDF . SS26-81 Notice of Intent- VISIPLEX INC ADA COMPLETE PACKET.PDF

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City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office: 941.429.7170

Fax: 941.429.7173

Email: purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No: SS NO. 26-81

Date Posted: May 5, 2026

Written Response Due Date: May 12, 2026

This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services

for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance

with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as

proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: Equipment of Wireless Emergency Notification

System

• AMOUNT (This is an acquisition with an estimated value of): $17,885.00

• VENDOR: VISIPLEX INC

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in

writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the

specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and

convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses

received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A

determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is

solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require

Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,

Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number

of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.

Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste

d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this

request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional

information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to

purchasing@northportfl.gov. No verbal requests will be honored.

SS NO. 26-81

Page 1

Request

Request Type *

Sole/Single Source/Standardization

Preparer

Lisa Guerreiro

Pre-Director Approver(s) (?)

1

Garrett Woods

2

Chelsea Buell

Department *

PUBLIC WORKS

Commission Meeting? *

Yes No

Procurement Request

City of North Port

Capital? (?)

No Yes

PRR-EX (?) *

No Yes

Name

Commission Override (?)

Yes No

Division(s)

FY *

2026

Type code *

Purchase

Payment Method *

Purchase Type *

Purchase SubType *

Visa Purchase Purchase Order

Single Purchase (current FY)

None Change Order

Payment Authorization

Blanket Purchase (current FY)

Amendment

Description *

Equipment for wireless emergency notification system at Public Works.

Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All

Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) calendar days.

Exemption Explanation (?) *

Visiplex wireless communication system solutions is based on proprietary technology, communication protocols and patents solely

held by Visiplex, Inc. Moreover, Visiplex wireless products are exclusively designed, manufactured and distributed by Visiplex, Inc.

Steps taken to verify these goods and/or services are not available elsewhere (?) *

n/a

Other vendors that were contacted (?) *

n/a

Grant? *

Yes No

Technology Related? (?) *

Yes Renewal No

Technology type *

Hardware

Exemption

Reason *

Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the

production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):

Patent, copyright or unique design restrictions. (Sole Source)

Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through

extensive laboratory analysis and examination. (Sole Source)

Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.

(Sole Source)

Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment

manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or

distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)

When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other

characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)

Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as

pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)

Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original

equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)

The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available

thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be

obtained. (Standardization)

Other: None or some of the above apply. Provide detailed justification below.

Explanation *

Supporting backup *

Click the Preview icon or right click link and select open in new tab or window to avoid downloading.

Visiplex Sole Source Vendor Letter - City of North Port FL 08 30 24.pdf

129.76KB

DemandStar

For Purchasing Division

Date Posted

Sole/Single Source Number

Purchase Details

Effective Date

Expiration Date

Line Items

Item #

Description *

1

Equipment and 10-year license for

Visiplex PA and emergency

notification system. Per quote

#280992

Unit of

Measure

$$

Quantity *

17,525.00

Unit Price *

$1.00

Subtotal

$17,525.00

Shipping (?) *

$360.00

Total Charges

$17,885.00

Accounts (?)

Dept *

1

2

Comments to Budget (?)

Account # (?) *

107-5000-541.46-04

120-3032-534.46-04

Total Payments

$17,885.00

Project #

Amount *

$13,413.75

$4,471.25

Backup Attachments

Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.

Additional Backup

Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.

QUOTE_280992 - PW.pdf

Visiplex - ins. waiver.pdf

Vendor Details

Vendor Information (?)

Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.

Vendor Name *

VISIPLEX INC

Vendor Name CST

Contact

Remittance Address

1287 N BARCLAY BLVD, BUFFALO GROVE, IL 60089

Phone

847-229-0250

Vendor Documentation Current (?) *

Yes No

Vendor Email

sales@visiplex.com

Risk Documentation Current (?) *

Yes No Waiver Attached

YTD Expenses (?)

Department Inclusive (?) *

$17,885.00

Highest Approver (?) *

FD and CM will be skipped on the back end, as needed.

City Inclusive (?) *

157.79KB

329.67KB

Vendor Number *

7023

VISIPLEX

1287 Barclay Boulevard, Buffalo Grove, IL 60089

Phone: 847-229-0250 | Email: sales@visiplex.com | Web: www.visiplex.com

Sales Quote: 280992

Bill to: City of North Port - Public Works Facility

4970 City Hall Boulevard

North Port

FL

Contact: Kevin Jagiello

Phone: 1-941-374-2036

Fax:

34286

Date: 04/17/26

Revised: 04/17/26

Issued by: Pat Devine

Project: Wireless PA & Emergency Notification System

RMA Number:

Shipping Method: FDX-GROUND

Unless otherwise noted in the Comments section, all items will be shipped to the address listed above. Please contact your sales representative if you

need items shipped to an alternate address. Applicable freight charges, if not already included, must be added before the order can be processed.

No. Product P/N Description

1 VS4820

Desktop Paging Base Station with Handset Microphone.

» www.visiplex.com/product/paging-base-station

2 VS101-HP

High Power Transmitter with Magnetic Mount Antenna.

» www.visiplex.com/product/high-power-paging-transmitter-vs101hp

3 VNS2640

Wireless PA Speaker with Beacon Lights and Message Board.

» https://www.visiplex.com/product/wireless-pa-speaker-with-led-display/

4

VNS2681

Backup Battery Option (*integrated).

Quantity

2

2

15

15

Price

1,750.00

1,995.00

495.00

35.00

Amount

3,500.00

3,990.00

7,425.00

525.00

5 VNS2087

Indoor/Outdoor Horn Speaker, Includes Mounting Bracket. Paired with Separate

» VNS2210 Controller. https://www.visiplex.com/product/vns2087-paging-horn-speaker/

6 VNS2210

Wireless Paging Controller. Paired with Separate Speaker.

» http://www.visiplex.com/product/wireless-pa-controller/

7

VNS2252

Backup Battery Option (*integrated).

» http://www.visiplex.com/product/internal-battery-kit/

8 VS-LIC

» www.visiplex.com/online-fcc-form

FCC 10-Year License.

» Click on Product P/N marked in Blue to open the respective website link (click Remember My Action & Allow on Adobe Security Warning).

To pay online, go to https://www.visiplex.com/secure-payment-service (Reference: Quote 280992. Please

confirm shipping charges are included, limited to USA and Canada and up to $10K)

3

145.00

435.00

3

350.00

3

35.00

1

495.00

Subtotal (USD):

Freight (USD):

Total (USD):

1,050.00

105.00

495.00

17,525.00

360.00

17,885.00

Comments & Alternate Shipping Address

Terms and Conditions:

1. Unless stated otherwise, all products include standard one-year warranty. Repairs include 90 days limited warranty.

2. If you do not have approved NET terms, payment terms are prepaid, charged to a credit card (USA and Canada only) or COD (USA only).

3. Prices do not include sales tax (if applicable) and shipping charges (unless stated otherwise).

4. Quote is valid for 30 days.

5. Product description may include main features only. Refer to product's datasheet for complete information.

6. The configuration and equipment listed on this quote represent a suggested solution based on available products and technology and based on information (if any) that was provided in regards to the

quoted project. The suggested solution may not fully comply with specifications, documentation or materials (if any was provided).

Page 1 of 2

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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