Project Information

Bid Title

RFQ 2026-109 Biological Science Products

Issuing Agency

University of Maine

Location

Maine

Published Date

May 29, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-109

Original Source

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Bid Documents

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-109	30-Jun-2026	11:59 pm	RFQ 2026-109 Biological Science Products	No attachments available	RFQ 2026-109 Addendum 1

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Administered by University of Maine System

Office of Strategic Procurement

Request for Qualifications (RFQ)

Biological Science Products

RFQ #2026-109

Issued Date: May 5, 2026

Response Deadline Date/Time: May 29, 2026, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Biological Science Products - RFQ#2026-109

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Qualifications – Biological Science Products

Dated: May 5, 2026

Contents

1.0 INTRODUCTION........................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications................................................. 3

1.2 General Information ............................................................................................................... 4

1.3 General Submission Provisions ......................................................................................... 8

2.0 EVALUATION AND AWARD PROCESS............................................................................... 10

2.1 Evaluation Criteria................................................................................................................ 10

2.2 Award....................................................................................................................................... 10

2.3 Tie Bids.................................................................................................................................... 10

2.4 Negotiations ........................................................................................................................... 10

2.5 Award Protest ........................................................................................................................ 10

3.0 RESPONSE FORMAT REQUIREMENTS.............................................................................. 11

3.1 General Format Instructions.............................................................................................. 11

3.2 Response Format Instructions ......................................................................................... 11

Appendix A – University of Maine System Response Cover Page................................... 13

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 14

Appendix C – Evaluation Question(s) - Organization, Qualifications and Experience15

University of Maine System RFQ

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Request for Qualifications – Biological Science Products

Dated: May 5, 2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

1.1.3

Purpose

The University of Maine System is seeking to qualify vendors who can provide

Biological Science products including but not limited to reagents, consumables for

PCR, sample preparation, and other genomic sequencing processes as defined in

this document. This document provides instructions for submitting responses, the

procedure and criteria by which the Respondent(s) will be selected, and the

contractual terms which will govern the relationship between the University and the

awarded Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

University of Maine System RFQ

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Request for Qualifications – Biological Science Products

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Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for the University of Maine, all campuses in the

University of Maine System must be afforded the use of this solution, with all the

same terms and conditions applicable to the various University locations.

1.1.4 Specifications / Scope of Work

Qualified vendors must demonstrate that they have experience providing

Biological Science products which can support the university’s research programs.

1.2 General Information

1.2.1 Contract Administration and Conditions

1.2.1.1 The winning Respondent will be required to execute a Master

Agreement and subsequent Lease Agreement(s) with the University

of Maine System.

The Master Agreement entered into by the parties shall consist of the

University of Maine System Master Agreement, a Lease Agreement,

the RFQ, the selected Respondent’s submission, including all

appendices or attachments and clarifications, the specifications

including all modifications thereof, and a Purchase Order or Letter of

Agreement requiring signatures of the University and the Contractor,

all of which shall be referred to collectively as the Agreement

Documents.

In the event of a conflict of terms the following precedence will apply:

1. University of Maine System Master Agreement

2. Lease Agreement

3. Agreement Riders as required

4. Contract Amendments (as required)

5. The University’s RFQ

6. Respondent’s Submission

7. Purchase Order or Letter of Agreement

1.2.1.2

Negotiation of Agreement terms and conditions is permitted except

that the University, due to its public nature, will not:

a. Provide any defense, hold harmless or indemnity;

b. Waive any statutory or constitutional immunity;

c. Apply the law of a state other than Maine;

d. Procure types or amounts of insurance beyond those UMS

already maintains or waive any rights of subrogation.

e. Add any entity as an additional insured to UMS policies of

insurance;

f. Pay attorneys' fees, costs, expenses or liquidated damages;

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Request for Qualifications – Biological Science Products

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g. Promise confidentiality in a manner contrary to Maine's

Freedom of Access Act;

h. Permit an entity to change unilaterally any term or condition

once the contract is signed;

i. Accept any references to terms and conditions, privacy

policies or any other websites, documents or conditions

referenced outside of the contract; or

j. Agree to automatic renewals for term(s) greater than month-

to-month.

1.2.1.3

By submitting a response to a Request for Qualifications, bid or other

offer to do business with the University your entity understands and

agrees that:

a. The above Agreement provisions (Section 1.2.1.2) will not be

modified and are thereby incorporated into any agreement

entered into between University and your entity; that such

terms and condition shall control in the event of any conflict

with such agreement; and that your entity will not propose or

demand any contrary terms;

b. The above Agreement provisions (Section 1.2.1.2) will

govern the interpretation of such agreement notwithstanding

the expression of any other term and/or condition to the

contrary;

c. Your entity agrees that the resulting Agreement will be the

entire agreement between the University (including

University’s employees and other End Users) and

Respondent and in the event that the Respondent requires

terms of use agreements or other agreements, policies or

understanding, whether on an order form, invoice, website,

electronic, click-through, verbal or in writing, with University’s

employees or other End Users, such agreements shall be null,

void and without effect, and the terms of the Agreement shall

apply.

d. Your entity will identify at the time of submission which, if any,

portion or your submitted materials are entitled to ''trade

secret" exemption from disclosure under Maine's Freedom of

Access Act; that failure to so identify will authorize UMS to

conclude that no portions are so exempt; and that your entity

will defend, indemnify and hold harmless UMS in any and all

legal actions that seek to compel UMS to disclose under

Maine's Freedom of Access Act some or all of your submitted

materials and/or contract, if any, executed between UMS and

your entity.

1.2.2

Communication with the University

It is the responsibility of the Respondent to inquire about any requirement of this

document that is not understood. Responses to inquiries, if they change or clarify

the document in a substantial manner, will be forwarded by addenda to all parties

that have received a copy of the document. Addenda will also be posted on our

web site, www.maine.edu/strategic/upcoming_bids.php

University of Maine System RFQ

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