Project Information

Bid Title

2026 Pavement Condition Survey

Issuing Agency

Town of Apex

Location

North Carolina

Published Date

Nov 10, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Pavement Condition Survey
Category:	Professional Services
Status:	Open

Description: The Town of Apex is soliciting proposals from engineering firms to provide a Pavement Condition Survey. The Town is currently maintaining a 3-year interval for surveys with the most recent survey completed in 2023. The Town road system consists of approximately 259.66 miles of paved roads. Publication Date/Time: 11/10/2025 1:00 PM Closing Date/Time: 1/7/2026 5:00 PM Contact Person: Adam Stephenson adam.stephenson@apexnc.org Related Documents: RFQ - 2026 Pavement Condition Survey Professional Services Agreement

Attachment Preview

REQUEST FOR QUALIFICATIONS

2026 PAVEMENT CONDITION SURVEY

Town of Apex, NC

Transportation & Infrastructure Development

Request for Qualifications - 2026 Pavement Condition Survey

Introduction

High Performing

Government

The Town of Apex is soliciting proposals from engineering firms to provide a Pavement

Condition Survey. The Town is currently maintaining a 3-year interval for surveys with the

most recent survey completed in 2023. The Town road system consists of approximately

259.66 miles of paved roads.

Selection

The qualification and selection of consultants will be in accordance with the N.C.G.S. 143

– 64.31 (Mini-Brooks Act). The Town intends to contract with one (1) consultant to provide

professional engineering services.

Scope of Work

The following shall be included in the scope of work:

1. An evaluation of the town road system for asphalt roadways. The information

gathered will include physical characteristics and pavement distress types. This

survey will be conducted at break points established by road centerlines. A

shapefile will be provided by the Town of Apex.

2. The pavement condition evaluation shall be performed in accordance with

Publication No. FHWA-RD-03-031, Distress Identification Manual for the Long-

Term Pavement Performance Program (Fourth Revised Edition), June 2003 utilizing

distresses that the Town currently employs as follows:

 Cracking

o Fatigue Cracking

o Block Cracking

o Reflection Cracking at Joints

o Transverse Cracking

 Patching and Potholes

 Surface Deformation

o Rutting

 Surface Defects

o Raveling

3. Identify maintenance needs, estimate costs, and calculate pavement condition

rating/index for each road segment.

4. The production of summary tables, an alphabetical listing, and a priority listing for

the street system shall be included. Begin and end descriptions will reflect

centerline break points.

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Request for Qualifications - 2026 Pavement Condition Survey

High Performing

Government

5. Development of separate technical reports with tables and figures to summarize

the condition of town streets and maintenance needs. These reports shall contain

all collected pavement data and recommended maintenance and preservation

activities.

6. A shapefile shall be provided to the Town of Apex containing all collected

pavement data, and recommended maintenance and preservation activities.

Proposal Content

Proposals shall include the following which will be used by the Town for evaluating and

selecting a firm:

 Introduction: introductory letter including firm name, address, telephone number,

contact person, table of contents;

 Firm experience – a detailed description of similar projects successfully completed

by the firm; name, telephone number, and email address of a contact person for

each client who can verify the information provided;

 Firm personnel experience – a listing of team personnel who will actually be

assigned to perform substantial amounts of the work on this project; provide

experience record, anticipated amount of time each person will actually work on

this project, and location of each person;

 Sub-consultant personnel experience – names and addresses of any outside

consultants or associates proposed to be involved with this project; include each

proposed sub-consultant's experience and qualifications as described above for

firm personnel experience;

 Project Approach – a detailed description of how the firm proposes to approach

this project; include sufficient discussion of proposed methodologies, techniques,

and procedures for each work item; provide a breakdown and description of tasks

assigned per project team member;

 Project Schedule – a proposed time schedule;

 Insurance - Provide the amounts of professional liability and general liability

insurance carried by the firm.

 Hourly Rates - Provide a list of billable hourly rates for all classifications of

personnel to be used on the project and your firm's current NCDOT approved

overhead rate. If you do not have an approved rate, provide your current rate with

an appropriate explanation.

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Request for Qualifications - 2026 Pavement Condition Survey

Format

High Performing

Government

The submittal package is required to contain the following information with an emphasis

on conciseness, clarity and completeness. Firms interested must submit the proposal on

8½” x 11” size paper, minimum font size 11, Proposal shall contain a Table of Contents

and be organized in sections according to the content requirements. The package shall

not exceed 12 pages (front and back counts as 2 pages). Cover letter, Table of Contents,

and resumes are excluded from the page count total.

Applicants must provide their submittal in PDF format.

Costs

Any cost incurred by a respondent in preparing or submitting an RFQ for the project shall

be the respondent’s sole responsibility.

Evaluation Criteria

In evaluating the proposals, the following criteria will be used for scoring:

 Strength of firm’s or teaming partner’s experience. (20% of total score)

 Strength of project team including qualifications of key personnel. (30% of total

score)

 Project Approach and Schedule (15% of total score)

 Quality of work performed by the project team on previous assignments which are

generally similar to the proposed project. (20% of total score)

 Organization, completeness, and overall presentation of RFQ. (15% of total score)

After reviewing the proposals by the Selection Committee, selection of the top firm will

be made, and fee negotiations will commence. The Selection Committee may conduct

consultant interviews or make other contacts for clarification of issues that may arise

during proposal review.

Contract Terms

The Town of Apex Professional Services Agreement is included for reference and will be

used for this project. A respondent must notify the Town if any modifications to this

contract are requested. Modifications will be considered and will not affect the proposal

evaluation.

Ownership of Proposals

Upon receipt by the Town, each RFQ becomes the property of the Town and is considered

a public record except for material that qualifies as “Trade Secret” information under

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Request for Qualifications - 2026 Pavement Condition Survey

High Performing

Government

North Carolina General Statute 66-152 et seq. RFQs will be reviewed by the Town’s

selection committee, as well as other Town staff and members of the public who submit

public record requests after a selection result has been announced to the public.

To properly designate material as a trade secret under these circumstances, each firm

must take the following precautions: (a) any trade secrets submitted by the firm should

be submitted in a separate, sealed envelope marked “Trade Secret – Confidential and

Proprietary Information – Do Not Disclose Except for the Purpose of Evaluating this

Qualification package,” and (b) the same trade secret/confidentiality designation should

be stamped on each page of the trade secret materials contained in the envelope. Any

firm that designates its entire proposal as a trade secret may be disqualified from

consideration.

Registration of NC Secretary of State, Licensed Engineers

Consultants wishing to be considered for Engineering and Surveying Services must be

properly registered with the Office of the Secretary of State and with the North Carolina

Board of Examiners for Engineers and Surveyors at the time of submission of the RFQ.

Engineering firms selected under this RFQ will be responsible for providing all

professional, technical, managerial, and administrative staff with the appropriate skills and

qualifications to perform required services.

The engineers in responsible charge of the work must be registered Professional

Engineers in the State of North Carolina and must have good ethical and professional

standing. Any firm proposing to use corporate subsidiaries or subcontractors must include

a statement that these companies are properly registered with the NC Board of Examiners

for Engineers and Surveyors. It will be the responsibility of the prime firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting an RFQ.

Disclosures of Conflict of Interest

Pursuant to the North Carolina Board of Examiners for Engineers & Surveyors Rules of

Professional Conduct (21-56.0701), the Consultants wishing to be considered for

Engineering and Surveying Services are asked to inform the Town regarding all potential

organizational conflicts of interest in its proposal, including any subconsultants which may

present an organizational conflict of interest. If there are any such conflicts, the

information should be attached in a letter addressed to the Town’s project manager as

identified on first page of this RFQ. The letter should carefully consider roles and

responsibilities of the organization and/or individual identified and provide a

recommended approach for resolving any said conflicts.

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Commodity Codes

• NAICS 541330Engineering Services

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