Project Information

Bid Title

Communications Officer 2026 Request for Quote

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Aug 12, 2026

Closing Date

Aug 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Communications Officer 2026 Request for Quote
Category:	Quotes
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: Request for Quotation of Services Communications Officer Please submit your quote by email/regular mail or in person no later than August 21, 2026 at 11:00am to: Township of West Orange Panayiota Reynolds, Purchasing Agent 66 Main Street, Room 111 West Orange, NJ  07052 For security reasons, you must enable JavaScript to view this E-mail address. Phone: (973) 325-4056 Fax: (973) 736-8380 It is recommended that you call to ensure the receipt of your email submission. The Township of West Orange (the “Township”) requires the services of a Communications Officer to perform specific duties including, but not limited to coordination regarding media inquiries, design and create graphic content, maintain the digital e-sign. The successful bidder (or vendor) will be a part-time/Independent Contractor position and not employer/employee or principal/agent. The Communications Officer shall report to the Mayor or designee. The contract is for a duration of 12 months.  Compensation will be calculated annually and paid in equal monthly installments. Factors for consideration include, but are not limited to, experience, availability, cost, and technical expertise. When submitting your proposal, please include your experience and references. Scope: Responsibilities of the Communications Officer shall include, but not limited to: Design and create graphic content for social media platforms, the Township website and digital e-sign. Maintain direct responsibility for e-sign updates and maintenance. Interface directly with media sources in order to provide accurate information about the Township. Draft press releases and assist in the preparation of official statements. In collaboration with and approval by the Mayor’s Office, post on social media and/or the News & Announcements section of the Township website. Collaborate with the Mayor’s Office for the planning of occasional ceremonial and holiday events and provide photos for use on social media when in attendance. If and when necessary, receive the weekly reports from the Office of the Chief of Police/Fire or their designee(s) and transform the information into a brief paragraph/synopsis of each incident. The synopsis will be released as a weekly Emergency Services Blotter. The successful bidder shall be guided by all laws/guidelines governing the release of permitted information. Present Township announcements at Town Council meetings during public comment for the Council and public. The Township will provide the successful vendor with the hardware and software, its maintenance, a dedicated phone line, and office supplies required to facilitate the duties listed in this contract within the budget parameters established by the Township. All hardware and software will be considered the property of the Township, and the successful vendor shall return all equipment at the conclusion of this or any subsequent contract with the Township. INDEMNIFICATION AND CONFIDENTIALITY The successful vendor shall agree that no public statements, materials or other presentations shall be made without approval of the Mayor or designee. The successful vendor also agrees not to incur any expenses on behalf of the Township without first obtaining written approval. All promotional materials shall become the Township’s property. The successful vendor agrees to indemnify and defend the Township against all claims and actions by third parties for damages resulting from any breaches of your contract with the Township. The Township agrees to indemnify the successful vendor against libel, copyright infringement or any third-party action when acting in good faith on behalf of the Township under the tenets of a contract with the Township. The successful vendor will be held responsible for all hardware and software provided by the Township for the facilitation of the duties agreed hereto. Any additional expenses must have prior authorization. No overtime or additional fees will be paid or due under this agreement. The successful vendor shall agree not to accept any commissions or other enumeration with regard to services performed under the contract with the Township. The successful vendor shall agree to disclose to the Mayor and Business Administrator any marketing or other services which involve public figures, sensitive issues or other controversial or potentially controversial matters. The successful vendor shall agree that all information and documents obtained in the course of the Contract are strictly confidential and highly proprietary. As such, the successful vendor shall agree not to discuss, distribute or disseminate any information or documents concerning the Township, its employees, elected officials, representatives and agents at any time during the term of the contract and thereafter without the express written consent of the Township. Any such discussion, distribution or dissemination will cause irreparable harm to the Township and the parties consent to injunctive, emergent and temporary relief restraining such activities. Publication Date/Time: 8/12/2026 9:00 AM Closing Date/Time: 8/21/2026 11:00 AM Submittal Information: SEE BELOW Bid Opening Information: N/A Contact Person: Panayiota Reynolds Download Available: yes Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Related Documents: Request for Quotation of Services Communications Officer 2026 final

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Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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