Project Information

Bid Title

RFP - Professional Services for Group 1138 - City of Buffalo Safe Streets For All

Issuing Agency

City of Buffalo

Location

New York

Published Date

Dec 31, 2025

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Professional Services for Group 1138 - City of Buffalo Safe Streets For All
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 12/31/2025 12:00 AM Publication Information: NYS Contract Reporter Closing Date/Time: 2/4/2026 11:00 AM Related Documents: RFP Group 1138

Attachment Preview

Request for Proposals

Professional Services for Group 1138

City of Buffalo Safe Streets For All

2026 ADA Transition Plan

Christopher P. Scanlon

Mayor

Nolan R. Skipper, P.E.

Acting Commissioner

Alexander M. Bullers, P.E.

City Engineer

RFP Revision Date: December 30, 2025

Page 1 of 17

The City of Buffalo, Department of Public Works, Parks & Streets, will be accepting proposals

for Professional Services for Group 1138. A more detailed description of the services to be

provided can be reviewed in Attachment A.

Anticipated Schedule

RFP Posted

RFPs Due

Selection

Contract Negotiated and Notice to Proceed

December 31st, 2025

February 4th, 2026

February 2026

April 2026

Instructions for Submitting Proposals

1.) Proposal packages for this project are due by February 4th, 2026 at 11:00 AM EST.

Proposals must be submitted by email only, to the City’s Designee, identified below

(maximum 10MB file size).

2.) Offeror shall provide a cover letter signed by an authorized representative of the

company, that shall constitute a representation by the Offeror that it is willing and able

to perform the services described in this Request for Proposal (RFP) and their

responsive proposal. The cover letter must explain the Offeror’s understanding of the

City’s intent and objectives. It must discuss the Offeror’s project management

approach to deliver the scope of services as well as any additional relevant factors for

the City’s consideration, including proposed methodology for collection and data

transfer documentation (data format, schedule, transfer methodology).

a. The cover letter must also acknowledge that the Offeror’s responsive proposal

accepts the general terms and the City’s reservation of rights included in

Attachment C of this RFP as well as an acknowledgement of acceptance of the

insurance and indemnification provision included in Attachment D of this RFP.

3.) A brief description of firm, including office locations, professional services provided,

and relevant operating segments with respect to City’s intent. Firms with multiple

offices must identify the principal office which the proposed staff for this assignment

operate from. Staffing details shall include the following:

a. Availability of local staff to fulfill the primary staff positions required for the scope

of work.

b. Capacity to provide staff and resources for rapid turnaround of project

deliverables.

c. The City reserves the right to negotiate additional staffing, and their rates based

on available funding.

RFP Revision Date: December 30, 2025

Page 2 of 17

4.) Offeror shall supply the names of all firms/persons that will work as Sub-

consultants/contractors (if any) on this project. Duties and responsibilities of each

firm/person should be clearly stated, and hourly rates shall be included.

5.) Offeror is to provide summary descriptions of similar projects, limit four (4), that

demonstrate the experience of their firm and specific staff proposed.

6.) Offeror is to provide a summary of the experience of all team personnel who will be

assigned or dedicated to the services described in this Request for Proposals.

a. Offeror should identify all persons, by name and title, who will oversee and

complete work on these projects. The duties and responsibilities of those

persons should be clearly stated.

7.) Lump sum and/or not to exceed hourly costs are to be provided as further detailed in

Attachment A, and fee schedule in Attachment E.

8.) Offeror shall submit its plan to comply with MBE / WBE goals defined in Mayor

Brown’s Executive Order #16-04, included as Attachment B.

9.) Offeror shall provide organization-wide and solution-specific Data Retention and

Disposal Policy and Data Use Policy. Policies must specify retention schedules for

each data category (including application data, logs, analytics, backups), deletion

methods, and verification.

10.) Offeror shall provide confirmation that they support records retention schedules, legal

holds, and eDiscovery preservation obligations, and provide audit rights

commensurate with public entity oversight.

City’s Designee for Communication

For the purposes of this solicitation, the City’s Designee shall be Jacob Anastasia with the

Division of Engineering, (716-851-4288, janastasia@buffalony.gov). Questions regarding the

Request for Proposals shall be directed to the City’s designee only. Any impermissible contact

with any other City officer or employee of the City regarding the Request for Proposals during

this procurement period shall result in the rejection of any such Offeror’s proposal. Offerors

shall communicate in writing only via email to the email address listed in the Request for

Proposals. No other communications with the City’s designee regarding the Request for

Proposals are permitted during the procurement period.

All questions, requests for clarification, or additional information must be emailed to the City’s

Designee and must be received no later than January 26th, 2026 at 4:00 PM EST.

Questions received from all Offerors will be answered in writing by the City’s Designee. No

other officers, employees, or representatives of the City are to be contacted regarding this

Request for Proposals. The City accepts no responsibility for, and the Offeror agrees not to

rely upon, any non-written statements or representations by the City’s Designee nor verbal or

written statements or representations from any other person, whether or not employed by the

City.

RFP Revision Date: December 30, 2025

Page 3 of 17

Addenda and Modifications

The City reserves the right, in its sole discretion, to amend this Request for Proposals at any

time prior to the deadline for submission of the proposals. In the event that it becomes

necessary to revise or expand upon any part of this Request for Proposals, all addendums,

amendments, and interpretations will be made available on the City’s website. It is the sole

responsibility of the Offeror to monitor the City’s website for any such addendums,

amendments, interpretations and/or modifications.

All addendums, amendments, interpretations, and/or modifications shall be deemed to have

been incorporated as part of this Request for Proposals as though they were originally set forth

in this Request for Proposals. No addenda will be issued later than twenty-four (24) hours

prior to the date and time for the receipt of offers, except an addendum withdrawing the

Request for Proposals, or addenda for postponement of the due date and/or time. The City

does not assume any responsibility for the receipt of information sent to any Offeror except for

the information received via written addendum.

Selection Process and Criteria

The City’s objective in soliciting proposals is to enable it to select a respondent that will provide

high quality and cost-effective services to the citizens of Buffalo. The City will consider

proposals only from respondents that, in the City’s sole judgment, have demonstrated the

capability and willingness to provide high quality services to the citizens of the City in the

manner described in this RFP. Proposals will be evaluated by the City on the basis of which

respondents are the most advantageous to the City based on experience and other factors

considered.

The City will select the most advantageous Proposal based on all of the evaluation factors set

forth in this RFP. Each proposal must satisfy the objectives and requirements detailed in this

RFP except as otherwise stated. Successful respondents shall be determined by an evaluation

of the total content of the proposal submitted. The City reserves the right to not select any of

the proposals. The City shall not be obligated to explain the results of the evaluation process to

any respondent.

A selection team of members of DPW Staff will be established to evaluate all proposal

packages based on the following criteria:

Related Experience / References

25%

Project Team / Resumes of Key Personnel

20%

Fee Schedule

20%

Project Approach

15%

Minority Employment & Business Opportunities

15%

Female Employment & Business Opportunities

5%

RFP Revision Date: December 30, 2025

Page 4 of 17

List of Attachments

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Proposed Scope of Services

Mayor Brown’s Executive Order #16-04

City of Buffalo Reservation of Rights

Insurance and Indemnification Provision

Fee Schedule

RFP Revision Date: December 30, 2025

Page 5 of 17

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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