Project Information

Bid Title

Annual Contract for Grants Management Software and Maintenance

Issuing Agency

Tarrant County

Location

Texas

Published Date

Mar 14, 2025

Closing Date

Apr 14, 2025

Government Level

State & Local

Status

Closed

Ref. #

F2025098

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	F2025098 (Annual Contract for Grants Management Software and Maintenance)
Issue Date & Time	3/14/2025 07:30:02 AM (CT)
Close Date & Time	4/14/2025 02:00:00 PM (CT)
Question Cut Off Date	3/25/2025 12:00:00 PM (CT)
Notes	Tarrant County is soliciting proposals for its RFP for Annual Contract for Grants Management Software and Maintenancefor the Budget and Risk Management Department. The Budget and Risk Management department is seeking grants management software to streamline the often complex and time-consuming process of managing grants for various County departments and manage the entire lifecycle of the County’s grant process, such as grant application tracking, award management, budgeting and financial tracking, reporting, grant research and discovery, RFP and subrecipient management, and compliance management. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name	Wanyu Chen, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x1144
Fax	(817) 884 x1144
Email	vwchen@tarrantcountytx.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8156617

Bid Attachments

File Name	Description	File Size
F2025098 - Scope of Work.pdf	F2025098 - Scope of Work	172 KB	310263	6539679
F2025098 - Requirements - Grants Management Software.xlsx	F2025098 - Requirements - Grants Management Software - to be completed and uploaded as part of response.	15 KB	310263	6539610
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB	310263	6288062
TC_Special_Terms_and_Conditions_Standard091724.pdf	TC_Special_Terms_and_Conditions_Standard(09/17/2024)	81 KB	310263	6288054
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB	310263	5365367
Deficiencies and Deviations Form.pdf	Deficiencies and Deviations Form	66 KB	310263	6473170

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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