Project Information

Bid Title

Providers for Services in Compliance with Children's Services Act

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

Feb 11, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

26058

Original Source

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Bid Documents

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Project Description

Bid Number:	26058
Bid Title:	Providers for Services in Compliance with Children's Services Act
Category:	Purchasing Bid Board Posting
Status:	Open

Attachment Preview

The above certifies the provider has read, understands, and agrees to all terms,

conditions, and requirements of this RFQ, and is authorized to contract on behalf of firm

named in this RFQ.

SOLICITATION DOCUMENTS

Qualifications should be emailed to jsmigielski@suffolkva.us or faxed to 757-514-7524.

If submitting via email, please send as one document.

Qualifications can also be mailed or hand delivered to the Purchasing Office, 442 W.

Washington Street, Room 1086, Suffolk, VA 23434. The City will accept paper

submissions, or electronic media such as flash drives or CD.

Submissions received after the following deadlines may not be accepted by the City.

Providers with existing contracts – submission due May 6, 2026 by 3:00 PM

New providers – submissions due March 15, 2026 by 3:00 PM

Questions concerning this RFQ must be in writing (email is preferred) and addressed to

the Contract Officer listed on the front page of this solicitation, and, should be received

no later than five (5) business days preceding the date that the qualifications are to be

received. E-mail is the preferred method and will get a more timely response.

Providers who respond to this Request for Qualifications are not guaranteed a contract

by the City, or if offered a contract, that any work will be provided.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

2

REQUEST FOR QUALIFICATIONS

Providers for Services in Compliance with the

Children’s Services Act

SECTION/TITLE

1.0 PURPOSE................................................................................................................ 4

2.0 BACKGROUND ..................................................................................................... 4

3.0 TERM OF CONTRACT ......................................................................................... 4

4.0 SCOPE OF SERVICES............................................................................................ 4

5.0 QUALIFICATIONS................................................................................................. 5

6.0 INSTRUCTIONS FOR SUBMITTING STATEMENT OF QUALIFICATIONS 6

7.0 SPECIFIC SUBMISSION REQUIREMENTS ....................................................... 7

8.0 EVALUATION CRITERIA.................................................................................... 9

9.0 CONDITIONS AND INSTRUCTIONS FOR RFQ................................................ 9

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ....................... 13

MINORITY OWNED / WOMAN OWNED / SMALL BUSINESS STATUS................ 14

ATTACHMENT – INSURANCE REQUIREMENTS

3

1.0 PURPOSE

The intent of this Request for Qualifications is to obtain qualified vendors to provide a wide

variety of services to Suffolk Social Services in compliance with the Children’s Services Act

(CSA). Providers are to submit a Statement of Qualifications (SOQ) in accordance with the

terms and conditions indicated below.

2.0 BACKGROUND

The Children’s Services Act is now the name of the Comprehensive Services Act for At-

Risk Youth and Families (CSA), passed in 1992 and implemented in 1993, to provide for

an innovative Systems of Care approach for Virginia’s children and families. The City of

Suffolk Family Assessment and Planning Team (FAPT) is responsible for identifying the

vendors to provide services for individual cases.

In addition, the Child Abuse Prevention and Treatment Act (42 USC Ch. 67) (CAPTA)

enacted in 1974, reauthorized in 2010 and amended in 2015, 2016, and 2018 provides

federal funding and guidance related to child abuse neglect and passed in and

implemented. The Families First Prevention Services Act (FFPSA), enacted in 2018,

provides additional guidance and funding related to preventing child abuse and neglect

as well as unnecessary placement into foster care. Suffolk Social Services is responsible

for identifying and connecting children and families with these services.

3.0 TERM OF CONTRACT

The contract shall cover the period beginning July 1, 2026 (or upon receipt of signed

Contract) and continuing through June 30, 2028. This is an “as-needed” agreement. It is

understood and agreed that the City shall not guarantee any minimum amount of work. Any

contract that may result from this solicitation shall not obligate the City to utilize the provider

for the services described.

4.0 SCOPE OF SERVICES

The City is looking for vendors who can provide the following services:

• Residential (congregate care) programs, Medicaid Level B & C

• Private day schools and residential schools for students with disabilities

• Shelter care

• Treatment Foster Care

• Independent living services

• Transportation

• Community based services (may include any of the following and other services

as received in a community setting: Evidence-Based Programs for children and

families, Applied Behavior Analysis, Assessment/Evaluation, family support

services, individualized support services, mentoring, respite, mental health

services, substance abuse services, sex offender treatment services)

• Other additional services as required

4

All providers who are funded using Children’s Services Act funding are required to attend

FAPT meetings, provide a written treatment plans that correlate with the Individualized

Family Service Plan (IFSP) within 30 days of initiation of services, and provide monthly

progress summaries. When providers are funded utilizing other funding streams,

provider representatives are required to participate in Treatment Team, Child and Family

Team Meetings and/or Family Partnership Meetings as they apply to the families and

children being served. Providers must be cooperative with utilization review procedures

conducted by the CSA staff and/or Social Services staff, and FAPT including allowing

chart and on-site reviews and visitation with the child and staff providing services.

Providers must actively participate with Suffolk Social Services and CSA staff related to

children and families.

For services whose pay rates are approved at the state or federal level, providers must

agree to accept the standardized rate as established by the Office for Children’s

Services, the Virginia Department of Social Services or Medicaid.

Vendors are also highly encouraged to participate in the annual Southeastern Region

CSA Vendor Fair in order to meet agency staff and discuss their services. Vendors may

bring marketing materials during presentations but are not allowed to distribute items that

could be construed as gifts.

5.0 QUALIFICATIONS

Providers must demonstrate that they have the resources and capability to provide the

services as described herein. All providers must submit documentation as indicated

below with their qualifications. Providers must be fully licensed and insured in the

Commonwealth of Virginia. All providers who work directly with children and families

are expected to ensure that employees have been background screened to include, at a

minimum, a clear Child Protective Services check and criminal background check in

accordance with applicable law.

A. Whether the provider is enrolled to provide services for Medicaid reimbursement

B. Current licensure/certification with the appropriate organizations

C. Ability, capacity and skill of the provider to provide the services required,

including verifiable competencies and accreditation

D. Rates for services to be delivered

E. Providers are preferred to possess a clinical license for at least one service or

have supervision provided by a licensed person on staff.

F. Insurance as defined by the RFQ per City of Suffolk requirements

G. Reference letters (at least two from other professionals)

H. Performance data for prior fiscal year. If outcome data is not available, submit

plan for collection of such data for the next fiscal year.

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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