Project Information

Bid Title

City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030) Addendum 3

Issuing Agency

City of Providence

Location

Rhode Island

Published Date

Nov 25, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-2030) Addendum 3

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Procurement #: 51027>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Public Works

RFP Title: City of Providence – On-Call Sewer & Drainage Repairs (Blanket Contract 2026-

2030)

Opening Date: 12/1/2025

Addendum #: 3

Issue Date: 11/20/2025

The purpose of this addendum is:

This addendum supersedes the prior pricing methodology and the associated Schedule of Unit

Prices. It institutes an annual rate submission system for the full duration of the contract and

amends the base contract term from three (3) years to two (2) years.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

ADDENDUM NO. 3

The following changes, revisions and/or supplemental information, as applicable, are hereby issued as

ADDENDUM NO. 3 in connection with the Contract Documents (Specifications) issued for the

above-referenced project.

This Addendum supersedes and replaces the contract term and all pricing methodology established in

Addendum No. 2. It revises the contract base term to two years (2026-2027) and requires the

submission of annual rates for all five years (2026–2030). The escalation section has been removed

from the Schedule of Unit Rates. Rates for 2026 are to be submitted with this RFP, while rates for

2027 through 2030 will be requested at the end of each calendar year for the following year.

The following replacements are required:

1. Replace Contract Book pages 1 through 3, 7 through 9, and 58 with the attached, revised

pages. (See attachment: Contract Book (Pages 1, 2, 3, 7, 8, 9, 58) - REVISED PER

ADDENDUM NO. 3).

2. Replace the Schedule of Unit Prices bid form in its entirety with the attached, revised

Schedule of Unit Prices. (See attachment: Schedule of Unit Prices - REVISED PER

ADDENDUM NO. 3).

3. Replace the Construction Agreement contract form in its entirety with the attached, revised

Construction Agreement. (See attachment: Construction Agreement - REVISED PER

ADDENDUM NO. 3).

Note: For all replacements, Addendum No. 3 is noted in the header, and all revisions are noted

in red font. The original Appendices remain unchanged unless they were specifically included

in the items above.

All other terms, conditions, and specifications of the Request for Proposals remain unchanged.

Bidders must acknowledge receipt of this Addendum No. 3 (as well as Addenda No. 1 and 2) in

their bid submission.

Should you have any questions, please do not hesitate to contact Roger Biron at 401-680-7531.

Respectfully,

Roger C. Biron

City of Providence

Department of Public Works

Attachments:

1. Contract Book (Pages 1, 2, 3, 7, 8, 9, 58) - REVISED PER ADDENDUM NO. 3

2. Schedule of Unit Prices - REVISED PER ADDENDUM NO. 3

3. Construction Agreement - REVISED PER ADDENDUM NO. 3

DEPARTMENT OF PUBLIC WORKS,

75 CHAPMAN STREET, PROVIDENCE, RI 02905

PHONE (401) 680-7500 | FAX (401) 941-2567

ADDENDUM NO. 3

DEPARTMENT OF PUBLIC WORKS

CONTRACT BOOK

CITY OF PROVIDENCE, RHODE ISLAND

CITY OF PROVIDENCE,

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

1. INVITATION FOR BIDS

The purpose of this Request for Proposal (RFP) is to qualify Contractors to provide on-call sewer/drainage

repair, rehabilitation, investigation and maintenance services for the next five years. The City of Providence

is seeking Contractors who could be available on a regular basis to provide on-call services (both routine

and emergency). Submissions are encouraged from firms specializing in traditional open-cut sewer and

drainage repairs, trenchless rehabilitation (cured-in-place pipe (CIPP) lining), and sewer cleaning & CCTV

inspection. Firms may submit proposals to qualify for any single category, a combination of

categories, or all categories for which they meet the specific qualifications. Interested firms are invited

to submit their responses in conformance with the criteria outlined herein.

The work to be performed under this Contract includes, but is not limited to, all labor, material, and

equipment necessary to perform emergency and on-call projects for the replacement and/or rehabilitation

of the existing sewer and drainage system in Providence, Rhode Island. A project’s work shall include, but

not necessarily be limited to the following: excavation and backfilling within the public right-of-way and/or

private property; associated temporary and permanent restoration of streets, sidewalks, and grassed areas;

the removal, disposal, and replacement of existing sewer/drainage pipes, and appurtenances; preparatory

cleaning of existing sewers; CCTV inspection; open cut spot repairs of mainline sewer and drainage pipe

segments; reinstatement of service laterals as required; installing new sewer and drainage piping,

structures, and/or appurtenances; temporary bypass systems; Cured-in-Place Pipe (CIPP) lining in pipes;

reinstatement of service laterals as required during CIPP, including the removal of all coupons and excess

resin, grouting of service lateral connections as needed; raising buried manholes, as required; installing

new manholes, catch basins, and other sewer/drainage structures as required; including all related work,

miscellaneous items as specified herein, and future repairs identified and directed by the City of Providence

Department of Public Works.

The OWNER is defined as the City of Providence (City), the City of Providence Department of Public Works

(DPW) and the Providence Public Buildings Authority (PPBA). This contract is intended to perform sewer

and drainage repairs and rehabilitation as needed, to be completed as dictated for each unique project, in

accordance with the Contract Documents or any other specification/condition for each unique project

solicitation. This contract shall be for a base period of two (2) years (2026 and 2027). The OWNER, at its sole

discretion, may extend the contract for up to three (3) additional one-year periods (2028, 2029, and 2030),

subject to the same terms, conditions, and pricing structure. With owner approved extensions, this contract is

intended to run through December 31, 2030.

For emergency work where immediate mobilization is required, or for projects that are unable to be fully

scoped, the Contractor will be paid on a Time and Materials basis in accordance with their submitted rates

in the Bid Schedule. Awarded Contractors shall be contacted by DPW based on previous work experience

with the City and shall be selected based on their ability to initiate and perform the emergency work upon

notice.

For all other on-call projects, the OWNER anticipates that it may, at times, identify a Project with a specific

scope of work. For each such Project, the Contractor(s) shall become thoroughly familiar with the scope of

the work, including any necessary site visits. The OWNER will request a detailed cost proposal in either a

'Not to Exceed Lump Sum' or 'Unit Rate' format. This proposal must include a Proposed Project Schedule,

including Start and Finish Dates and milestones.

Cost proposals for each Project will be considered by the OWNER. The OWNER reserves the right to

accept proposals, reject proposals, negotiate acceptable proposals, or to subsequently award the project(s)

to any contractor, as deemed to be in the OWNER's best interest (including but not limited to previous

performances, schedule and responsiveness). Upon acceptance of each proposal, or portion thereof, the

OWNER will provide a Task Order describing the terms of acceptance for each project assignment.

1. INVITATION FOR BIDS

1

ADDENDUM NO. 3

DEPARTMENT OF PUBLIC WORKS

CONTRACT BOOK

CITY OF PROVIDENCE, RHODE ISLAND

CITY OF PROVIDENCE,

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

Any additional work required to complete a Project, not included in the Contractor's Project proposal, must

be approved by the OWNER prior to performing the additional work. If approved, this additional work will

be paid on a Time and Materials basis.

It is Department of Public Work’s intent to select multiple responsive and responsible respondents, in

accordance with the criteria set forth in herein to perform the on-call work described above. Selection by

the City does not guarantee work to be proposed or assigned.

This Blanket Contract is anticipated to be awarded in early 2026 and shall be for a base period of two (2)

years (2026 and 2027). The OWNER, at its sole discretion, may extend the contract for up to three (3)

additional one-year periods (2028, 2029, and 2030), ending on December 31, 2030.

Beginning on the advertisement date of Monday, November 3, 2025, the Bidding/Contract Documents will

be available for download from the following website: https://www.providence ri.gov/purchasing. Bidders

are responsible for monitoring the website for addenda.

A Statutory Bond for Complete Performance and Full Payment in the amount of One Hundred (100%)

percent of the Contract Price with a satisfactory surety company will be required of the successful bidder

upon assignment of a task order. All surety companies must be listed with the Department of the Treasury,

Fiscal Services, Circular 570 (Latest Revision published by the Federal Register). All bonds shall be in

accordance with RIGL 37-12-1 and RIGL 37-13-14.

The Bidders' attention is called to the fact that this is a Prevailing Wage contract, as set forth in the

Bidding/Contract Documents and shall be paid for this project. Paid wages shall be at rates not less than

those prevailing on the same type of work on similar construction in the immediate locality as determined

by the United States Secretary of Labor, in accordance with the Act of August 30, 1935, known as the

Davis-Bacon Act, under Decision Nos. 1 through 6 as applicable. Prevailing wage rates and Davis-Bacon

Wage Determination Reference Materials are available online at https://beta.sam.gov/.

The Bidders' attention is called to the fact that the Contractor must ensure that employees and applicants

for employment are not discriminated against because of their race, color, place of national origin, religion,

sexual preference, or gender.

Bidders are required to demonstrate a minimum of five (5) years of relevant construction experience within

the last seven (7) years on sewer and drainage replacement and rehabilitation projects for municipalities of

a comparable size to the City of Providence, specifically involving active construction projects within public

rights-of-way in urban environments with combined sewer systems.

This on-call contract establishes distinct qualification pathways for different categories of work, including:

 Open-Cut Sewer and Drainage Repairs

 Trenchless Rehabilitation (CIPP)

 Sewer Cleaning and CCTV Inspection

Bidders must meet all specific experience requirements for each category of work they intend to perform,

as detailed in the Instructions to Bidders, Section 2.10 - Statement of Bidder's Qualifications. Bidders will

document their experience on the "Statement of Bidders Qualifications" bid form in the Contract Documents.

Failure to meet the specified qualifications for the intended work will result in the disqualification of the bid.

Bids may be held by the OWNER for a period not to exceed ninety (90) days from the date of opening of

bids, for the purpose of reviewing the bids and investigating the qualifications of bidders, all prior to award

of the Contract. The OWNER reserves the right to reject any or all bids either in part or in full. All bidders

shall be available for a Pre-Bid Award Descope Meeting as may be required by the OWNER. The OWNER

1. INVITATION FOR BIDS

2

ADDENDUM NO. 3

DEPARTMENT OF PUBLIC WORKS

CONTRACT BOOK

CITY OF PROVIDENCE, RHODE ISLAND

CITY OF PROVIDENCE,

ON-CALL SEWER & DRAINAGE REPAIRS

(BLANKET CONTRACT 2026-2030)

reserves the right to descope one or more bidders. Additionally, the meeting minutes of the Descope

Meeting shall be enumerated as part of the signed contract agreement. The intent is NOT to renegotiate

cost in any manner but to obtain clarifications and details of representations made by the Bidder to assure

an understanding of the bid prior to final award.

After a thorough review, and descope as required, of bids, the OWNER anticipates submitting their

recommendation for award of contract to the lowest responsive and responsible bidder to the Board of

Contract and Supply for its regular meeting of Monday, December 29, 2025. The Board of Contract and

Supply may take up to sixty (60) days to formally award.

1.1. QUESTIONS

If there are any questions, please contact the appropriate person listed below:

A. Pease direct questions related to the bidding process, how to fill out forms, and how to submit a

bid to:

City of Providence, Purchasing Department

Phone: (401) 680-5264

Email: purchasing@providenceri.gov

(Please use the subject line “RFP Question”)

B. Please direct questions related to the Minority and Women’s Business Enterprise Program and

the corresponding forms to:

Grace Diaz, MBE/WBE Outreach Director

Phone: (401) 680-5766

Email: gdiaz@providenceri.gov

(Please use subject line “MBE WBE Forms”)

C. Please direct questions related to the contract documents in writing to:

Roger Biron, Assistant Chief Engineer

Phone: (401) 680-7531

Email: rbiron@providenceri.gov

(Please use the subject line “RFP Question - CITY OF PROVIDENCE, ON-CALL SEWER &

DRAINAGE REPAIRS (BLANKET CONTRACT 2026-2030”).

All questions or comments concerning this RFP must be submitted via email by Thursday,

November 20, 2025, at 12:00 PM. Questions received after this time may not be considered.

1.2. PRE-BID CONFERENCE

A non-mandatory pre-bid conference will be held to review the project and answer any initial

questions. The meeting will be held virtually via Microsoft Teams on Wednesday, November 12,

2025, at 10:00 AM EDT. While attendance is not mandatory, all prospective bidders are highly

encouraged to attend. Interested parties may join the meeting using the following link:

JOIN THE MEETING NOW

Online: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Teams Meeting ID: 262 870 475 082 1, Passcode: y4sh3WA6

Dial in by phone: (332) 249-0606, Phone conference ID: 654 310 53#

1. INVITATION FOR BIDS

3

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238910Site Preparation Contractors

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