Project Information

Bid Title

Non-Profit School Food Service Management Company

Issuing Agency

Leon County School District

Location

Florida

Published Date

Nov 5, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

108-2026

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

TYPE	Number	Name	PRE-BID CONFERENCE	Questions Due	Bids Due	Evaluation Team Meeting	Negotiation Meetings	Documents
ITN	108-2026	Non-Profit School Food Service Management Company	11/19/2025	12/2/2025	1/14/2026	1/21/2026	4/7/2026	ITN 108-2026

Attachment Preview

Invitation to Negotiate (ITN)

Leon County Schools

Purchasing Department

3397 West Tharpe Street

Tallahassee, Florida 32303

purchasing@leonschools.net

Non-Profit School Food Service Management Company

ITN 108-2026

ITN Released: November 5, 2025

Deadline for Questions*: December 2, 2025

Replies Due*: 2:00 p.m. on January 14, 2026

Niki Sparks

Procurement Officer

*Timeline subject to change. Changes will be communicated through an addendum to this ITN (see Section 1.8)

ITN Timeline

ITN Process Steps

Release of ITN

Non-Mandatory

Pre-Bid Site

Visits and

Pre-Bid Conference

Written

Questions Due

Anticipated Posting

of Answers to

Submitted Questions

Sealed Replies

Due and Opened

Evaluation

Team Meeting

Date and Time

November 5, 2025

Location (if applicable)

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com

Site #1: 8:30 a.m. – Fairview Middle School

3415 Zillah Street

Site #2: 10:00 a.m. – Gilchrist Elementary School

1301 Timberlane Road

Site #3: 11:30 a.m. – Chiles High School

November 19, 2025 7200 Lawton Chiles Lane

December 2, 2025

December 16, 2025

January 14, 2026

Meet in the front office of each site. A non-mandatory pre-bid

conference will be held immediately following site visit #3 at that

location. Verbal questions may be answered, however, only

written questions submitted by the deadline will be officially

answered and binding to the District.

Submit to: Niki Sparks, Procurement Officer

Subject: ITN 108-2026 Non-Profit School Food Service – Food

Service Management Company

Email: purchasing@leonschools.net

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com

Submit to:

Leon County Schools

Purchasing Department

Attn: Niki Sparks, Procurement Officer

Subject: ITN 108-2026 Non-Profit School Food Service – Food

Service Management Company

3397 W. Tharpe Street

Tallahassee, FL 32303*

*Also the location for the Reply Opening

January 21, 2026

Leon County Schools

Purchasing Department

3397 W. Tharpe Street

Tallahassee, FL 32303

Page 2 of 91

Leon County Schools

Anticipated Negotiations

Purchasing Department

February 23, 2026

3397 W. Tharpe Street

Tallahassee, FL 32303

Negotiation Team Meeting

Anticipated Date the

District will Advertise its

Notice of Recommendation

to the Board

April 7, 2026

April 7, 2026

The meeting date and time will be posted at least seven (7) days

prior to the meeting on the District’s website at

https://www.leonschools.net/Page/4411.

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com

Page 3 of 91

Table of Contents

ITN Timeline ..................................................................................................................................................2

SECTION 1: Key Information ...........................................................................................................................7

1.1 Quick Facts................................................................................................................................................. 7

1.2 Respondent Qualifications......................................................................................................................... 7

1.3 How to Contact Us (Procurement Rules and Information) ....................................................................... 7

1.4 Developing Your Reply............................................................................................................................... 8

1.5 Non-Mandatory Pre-Bid Site Visits and Pre-Bid Conference..................................................................... 9

1.6 Bonds ......................................................................................................................................................... 9

1.7 Submitting Your Reply ............................................................................................................................. 10

1.8 Reply Opening.......................................................................................................................................... 11

1.9 Disposition of Replies .............................................................................................................................. 11

1.10 Changes to the ITN .................................................................................................................................. 11

1.11 Protest Procedures .................................................................................................................................. 11

SECTION 2: Scope of Work............................................................................................................................13

2.1 Background.............................................................................................................................................. 13

2.2 Procurement Overview............................................................................................................................ 13

2.3 Contract Term.......................................................................................................................................... 14

2.4 Compensation.......................................................................................................................................... 15

2.5 Goals and Objectives ............................................................................................................................... 15

2.6 Scope of Work.......................................................................................................................................... 16

2.7 Familiarity with District and Additional Information............................................................................... 43

2.8 Negotiated Items ..................................................................................................................................... 44

2.9 Performance Guarantees......................................................................................................................... 44

2.10 Performance Monitoring ......................................................................................................................... 44

SECTION 3: Procurement Rules and Information ...........................................................................................46

3.1 Contents and Format of Reply Submittals............................................................................................... 46

3.2 Contents and Format of Cost Reply Submittals....................................................................................... 49

3.3 Reply Evaluation and Negotiation Process .............................................................................................. 50

3.4 Advertising Notice of Board Decision ...................................................................................................... 54

3.5 No Prior Involvement and Conflicts of Interest ....................................................................................... 54

3.6 Confidentiality, Proprietary, or Trade Secret Material............................................................................ 54

SECTION 4: Contract Terms and Conditions...................................................................................................56

4.1 Contract Modifications ............................................................................................................................ 56

Page 4 of 91

4.2 Use by Other Public Agencies .................................................................................................................. 56

4.3 Travel Expenses ....................................................................................................................................... 56

4.4 E-Verify .................................................................................................................................................... 56

4.5 Subcontracts ............................................................................................................................................ 56

4.6 Background Screening Requirements/Jessica Lunsford Act.................................................................... 57

4.7 Insurance Requirements.......................................................................................................................... 57

4.8 Copyrights, Right to Data, Patents, and Royalties ................................................................................... 59

4.9 Independent Contractor Status ............................................................................................................... 60

4.10 Contact with Students ............................................................................................................................. 60

4.11 Assignment .............................................................................................................................................. 60

4.12 Force Majeure.......................................................................................................................................... 61

4.13 Severability .............................................................................................................................................. 61

4.14 Reservation of Rights............................................................................................................................... 61

4.15 Americans with Disabilities Act ............................................................................................................... 61

4.16 Employment of District Personnel........................................................................................................... 61

4.17 Legal Requirements ................................................................................................................................. 61

4.18 Conflict of Law and Controlling Provisions .............................................................................................. 62

4.19 Default ..................................................................................................................................................... 62

4.20 Termination ............................................................................................................................................. 62

4.21 Public Records.......................................................................................................................................... 63

4.22 Indemnification........................................................................................................................................ 64

4.23 No Waiver of Sovereign Immunity .......................................................................................................... 64

4.24 Disputes ................................................................................................................................................... 64

4.25 Federal Terms and Conditions................................................................................................................. 64

4.26 Anti-Discrimination.................................................................................................................................. 67

4.27 Discriminatory Vendor List ...................................................................................................................... 67

4.28 Public Entity Crime & Convicted Vendor List........................................................................................... 67

4.29 Scrutinized Companies Certification........................................................................................................ 68

4.30 Contracting with Entities of Foreign Countries ....................................................................................... 68

4.31 Vendor Interests ...................................................................................................................................... 68

SECTION 5: Definitions .................................................................................................................................69

Attachment I................................................................................................................................................74

Attachment II...............................................................................................................................................75

Attachment III..............................................................................................................................................77

Page 5 of 91

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 722310Food Service Contractors

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