Project Information

Bid Title

Payment Cards for Patient Studies

Issuing Agency

University of Texas at San Antonio

Location

Texas

Published Date

Apr 29, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

745-26-P37

Original Source

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Bid Documents

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Project Description

Project: Payment Cards for Patient Studies

Ref. #: 745-26-P37

Type: RFP

Status:

Open

Open Date: Apr 29th 2026, 9:00 AM CDT

Questions Due Date: May 20th 2026, 3:00 PM CDT

Contact Information: Strategic Sourcing, strategicsourcing@uthscsa.edu

Close Date: May 29th 2026, 3:00 PM CDT

Project Description: UTHSA conducts clinical trials across diverse therapeutic areas and patient populations. As part of these studies, Program Participants often incur expenses, such as travel, meals, parking, lodging, and time-related burdens. To enhance participant satisfaction and streamline the reimbursement process, UTHSA seeks to continue providing a Payment Card Program designed specifically for clinical trail participants.
Traditional reimbursement approaches – such as paper checks, manual review processes, and site-level reimbursements – introduce administrative inefficiencies, delays in payment, and inconsistency across study sites. These challenges can negatively impact patient experience, diminish retention, and create audit gaps. A modern, electronic payment card system improves speed, accuracy, transparency, and compliance while relieving investigative sites of administrative overhead.
Given that clinical research is a highly regulated environment, the awarded Proposer must ensure financial integrity, auditability, data protection, and HIPAA compliance. This RFP is being issued to identify qualified suppliers capable of providing a secure, scalable, participant-friendly payment card service to support clinical trial operations.
No Guarantee of Volume. UTHSA does not solicit or guarantee any specific amount of compensation, volume, minimum, or maximum amount of Services under this RFP or any contract or agreement resulting from this RFP.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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