Project Information

Bid Title

Opens June 9 ? North Merchant Street Reconstruction Project Phase 2 ? Specifications

Issuing Agency

Effingham city

Location

Illinois

Published Date

May 26, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens June 9 – North Merchant Street Reconstruction Project Phase 2 – Specifications Public Works bids

Posted on May 26, 2026

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PROJECT MANUAL

FOR

N. MERCHANT ST.

RECONSTRUCTION PROJECT – PHASE 2

CDI PROJECT #5727.02

MAY 2026

PREPARED FOR:

CITY OF EFFINGHAM

EFFINGHAM, IL

CITY ENGINEER: LUKE THOELE, P.E.

PREPARED BY:

CIVIL DESIGN, INC.

ROBERT HANFLAND, P.E.

307 E WASHINGTON

EFFINGHAM, ILLINOIS 62401

PHONE: 217-342-2025

DIRECT: 217-340-0347

EMAIL: RHANFLAND@CIVILDESIGNINC.COM

1

TABLE OF CONTENTS

ITEM:

NOTICE TO CONTRACTORS

SPECIAL PROVISIONS

PROPOSAL

BID BOND

NOTICE OF AWARD

CONTRACT

CONTRACT BOND

NOTICE TO PROCEED

PAGE#

3

4 - 21

22 – 25

26 – 27

28

29 – 30

31 - 34

35

2

SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois”, adopted January 1 2022, the latest editions of the “Manual of Uniform

Traffic Control Devices for Streets and Highways”, and the “Manual of Test Procedures for Materials in

effect on the date of invitation for bids which apply to govern the N. MERCHANT ST. RECONSTRUCTION

PROJECT – PHASE 2”, City of Effingham, Illinois, and in case of conflict with any part or parts of said

Specifications, the said Special Provisions shall take precedence and shall govern.

LOCATION OF PROJECT

The proposed work for this project is to be located along N. Merchant St. between Flamingo Ave. &

Evergreen Ave. in the City of Effingham, IL 62401. Please see location map on the title sheet of the

construction plans for additional details.

DESCRIPTION OF WORK

The work included in this section consists of the reconstruction of pavement and subbase with other

miscellaneous work.

LIQUIDATED DAMAGES

It is understood and agreed that time is of the essence in the performance of the Contract and that failure

on the part of the Contractor to complete the contract work in the time herein set forth will result in certain

loss and damages to the Owner. Failure on the contractor’s part to complete such work shall be considered

just cause for forfeit of his/her surety bond.

Any Street closures on Merchant Street shall be completed in a timely manner. Any roadway or driveway

pavement that has been removed shall be replaced with permanent or temporary pavement before opening

to traffic. In the case the contractor shall fail or neglect to comply with these requirements, then said

Contractor shall and will pay to the Owner such sums as may be due to him under the terms of the Contract

at the rate specified in the Standard Specifications for Road and Bridge Construction.

In case the Contractor of the work shall fail or neglect to have substantial completion of the project on or

before December 31, 2026 then said Contractor shall and will pay to the Owner such sums as may be due

to him under the terms of the Contract at the rate specified in the Standard Specifications for Road and

Bridge Construction.

Substantial completion shall be defined as all work from back-of-curb to back-of-curb on Merchant Street.

Sanitary sewer, sidewalk, and seeding work may take place after the substantial completion date.

JOINT UTILITY LOCATING INFORMATION FOR EXCAVATORS (J.U.L.I.E.)

This work shall be done in accordance with Article 107.39 of the Standard Specifications except as herein

modified.

If any of the location marks placed by a utility company in conformance with this procedure are destroyed

by Contractor operations, the Contractor shall immediately notify the utility owner and bear the costs of

remarking the facilities at his own cost and expense. Compliance with this special provision shall be

considered incidental to the contract and no additional compensation will be allowed for any costs incurred.

CONTRACTOR RESPONSIBLE FOR LOCATING UTILITES

Before beginning work, it shall be the Contractor’s sole responsibility to coordinate with the utility owners

and to determine the actual location of all such facilities. The Contractor shall also obtain from the respective

utility owners detailed information relative to the location of their facilities and the working schedules of the

utility owners for removing or adjusting them.

4

COOPERATION BETWEEN CONTRACTORS

There is a possibility that other Contractor operations may be ongoing within the proposed project limits at

the same time as the work included in this contract is being performed. The Contractor for this Section

shall cooperate with any other Contractors performing work adjacent to this project in accordance with

Article 105.08 of the Standard Specifications. Any inconveniences or delays caused the Contractor in

complying with this requirement shall be considered incidental to the contract and no additional

compensation will be allowed.

LOCATION OF UTILITIES NOT SHOWN ON PLANS

The Contractor is advised that various underground and surface utilities and structures may or may not be

correctly shown on the plans. Such facilities are shown on the plans for the information of the Contractor,

but information so given is not to be construed as a representation that such facilities will be found or

encountered exactly as shown. Other utilities and structures may also be encountered which are not shown

on the plans. The Owner and its Engineer assume no responsibility whatever in respect to the sufficiency

or accuracy of the information shown in the plans relative to the presence or location of such facilities.

MAINTAIN UTILITIES IN OPERATING CONDITION

The Contractor shall maintain in operating condition all utilities encountered in the work. The Contractor

shall be entirely responsible for all damages to water pipes; electrical conduits; existing drains or sewers;

gas pipes; and poles carrying electrical current, telephone or television lines during the prosecution of the

work and shall be liable for damages to public or private property resulting there from, which amount may

be deducted from any monies due the Contractor for work done. Any damage to existing utilities as a result

of the Contractor’s construction operations shall be repaired to the satisfaction of the utility owner at the

Contractor’s expense, whether or not said utilities are shown in the plans.

Name and Address of Utility Owners

UTILITY

Electric & Gas

Cable TV

Internet

Water & Sewer

Telephone

OWNER

Ameren Illinois

Mediacom

Wabash Communications

City of Effingham

Illinois Consolidated

Communications

ADDRESS

701 S 9th Street

Mattoon, IL 61938

107 S Henrietta

Effingham, IL 62401

14415 US Hwy 45

Louisville, IL 62858

201 E. Jefferson

Effingham, IL 62401

2116 S 17th St.

Mattoon, IL 61938

The location of existing utilities shall be identified by the contractor through the JULIE. Where possible

conflicts exist, the Contractor shall conduct his activities in a manner to protect utilities.

In addition to the requirements of Article 105.07 of the Standard Specifications, the Contractor shall

coordinate his operations with the proposed utility adjustments to minimize delays in construction of the

project.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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