Project Information

Bid Title

Residential Roof Repairs for Twenty (20)

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Jan 14, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-033-LH

Original Source

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Bid Documents

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Project Description

26-033-LH Residential Roof Repairs for Twenty (20) 2-12-26

January 14, 2026

Published by cwimberly

I. GENERAL

Invitation

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (1) original and (1) flash drive in the Procurement Department, Suite 308, Macon-Bibb Government Center, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday,
February 12, 2026, for Residential Roof Repair for Twenty (20) Houses for the Macon-Bibb Economic and Community Development County, Georgia.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room on the 3rd Floor, Thursday, February 12, 2026, @ 2:00 pm.

Minority Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small Business Affairs at (478) 300-2297 or cstephens2@maconbibb.us

The last day for submitting questions regarding the bid is Friday January 30, 2026 @ 3:00 pm.

Bid Documents

Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department, Suite 308, Macon Bibb Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, by calling (478) 803-0550, or may be viewed and downloaded from the Macon-Bibb County Procurement Page

www.maconbibb.us/purchasing

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/procurement

26-033-LH Residential Roof Repair for Twenty (20) Houses

Attachment A

26-033-LH Attachment B

Pre-Bid

A pre-submittal mandatory conference is scheduled for Wednesday, January 28, 2026 @ 10:00 am 700 Poplar Street, Macon-Bibb County Chamber City Hall. This conference is mandatory; contractor must be present to submit a bid.

Sealed Bids

Envelopes shall be identified on the outside as

“Bid # 26-033-LH Residential Roof Repair for Twenty (20) Houses”

And delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street Suite 308

Macon, Georgia 31201

lhardwick@maconbibb.us

Attachment Preview

Macon-Bibb County, Georgia

INVITATION FOR BIDS

FOR

Residential Roof Repair

For

Twenty (20) Houses

910-66

914-73

BID NUMBER: 26-033-LH

ISSUED: January 14, 2026

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, February 12, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon City Hall

Macon, Georgia 31201

I.

GENERAL

Residential Roof Repair for Twenty (20) Houses

A.

Invitation

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive

sealed bids (1) original and (1) flash drive in the Procurement Department, Suite 308, Macon-

Bibb Government Center, 700 Poplar Street Suite 308, Macon, Georgia 31201, until

12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday,

February 12, 2026, for Residential Roof Repair for Twenty (20) Houses for the Macon-Bibb

Economic and Community Development County, Georgia.

1.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

2.

Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room on the

3rd Floor, Thursday, February 12, 2026, @ 2:00 pm.

3.

Minority Women Owned and other Disadvantaged Business Enterprises are encouraged to

participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring

assistance with the competitive process can contact Charise Stephens, Small Business Affairs at

(478) 300-2297 or cstephens2@maconbibb.us

4.

The last day for submitting questions regarding the bid is Friday January 30, 2026 @ 3:00

pm.

B.

Bid Documents

1.

Bid documents may be examined and obtained at the Macon-Bibb County Procurement

Department, Suite 308, Macon Bibb Procurement Department, 700 Poplar Street Suite 308,

Macon, Georgia 31201, by calling (478) 803-0550, or may be viewed and downloaded from the

Macon-Bibb County Procurement Page

www.maconbibb.us/purchasing

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/procurement

C.

Pre-Bid

A pre-submittal mandatory conference is scheduled for Wednesday, January 28, 2026 @

10:00 am 700 Poplar Street, Macon-Bibb County Chamber City Hall. This conference is

mandatory; contractor must be present to submit a bid.

D.

Sealed Bids

Envelopes shall be identified on the outside as

“Bid # 26-033-LH Residential Roof Repair for Twenty (20) Houses”

And delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street Suite 308

Macon, Georgia 31201

lhardwick@maconbibb.us

Mark the outside of the envelope “Bid # 26-033-LH, “Residential Roof Repair for

Twenty (20) Houses”

E.

Validity

1.

No bid may be withdrawn for a period of sixty (60) days after time has been called on date

of bid opening.

F.

Contract Award

1.

Each of the Twenty (20) roof bids will be treated as an individual bid and graded separately.

The contract, if awarded, will be based on an individual basis or whichever award serves the

best interest of Macon-Bibb County or the funding source. Each roof awarded will be a

separate contract.

2.

Guidelines in the award of this contract will be Section 36-10-2.2 Official Code of Georgia

Annotated.

3.

Upon award of the Contract, a pre-construction meeting will be held to discuss the project

and to establish a schedule of work.

G. Local Preference

Macon-Bibb County Reserves the right to award bids to County businesses and merchants

whose bid is within 5% (five percent) of the lowest responsive and responsible bid which

conforms to the Invitation to Bid.

H.

Excise Taxes

1.

Any material that is to be incorporated into the work of this project may be consigned to

Macon-Bibb County in care of the contractor. If the shipping papers show clearly that any such

materials are consigned, the shipment shall be exempt from the tax on transportation of property

under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public

Law 180-78th Congress.

2.

The Contractor shall pay all transportation charges.

3.

Each bidder shall take this exemption into account in calculating his bid.

II.

INSTRUCTIONS TO BIDDERS

Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean

Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County

Board of Commissioners.

1.

Wherever the term “work” occurs in these specifications, it shall mean the work as defined

herein, including, all labor, materials, equipment, transportation, and supervision necessary to

complete the contract.

B.

Bidder’s Representation

1.

Each bidder, by making his bid, represents that he has:

a)

Read and understand the bidding documents; and,

b)

Visited the site and became familiar with the local conditions under which the work is

to be performed.

(1) Bidders shall examine the areas wherein work of this project is to be carried

out and shall take into consideration all conditions that might affect his work.

(a) Failure of the bidder to inspect firsthand the areas affected by work

in this project shall not relieve him of the obligation to comply fully

with the scope of the work as defined herein.

(b) No consideration will be given any claim based on lack of

knowledge of existing conditions, except where the Contract

Documents make definite provisions for adjustment of cost or

extension of time due to existing conditions that cannot be readily

ascertained.

C.

Document Discrepancies

1.

Should the bidder find discrepancies in, or omissions from the documents, he shall at once

notify the Macon-Bibb County Procurement Department.

2.

Requests for Interpretations of Specifications shall be made in writing to the Macon-Bibb

County Procurement Department not later than January 30, 2026 at 3:00 pm. Forward questions

to lhardwick@maconbibb.us.

3.

Any subsequent instructions to bidders will be issued in the form of addenda to the

specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

4.

All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid

Form and the proposed Contract Documents including, but not limited to, drawings, project

manual, and any addenda issued prior to receipt of bids.

a)

Addenda are written or graphic instruments issued prior to the execution of the

Contract that may modify or interpret the bidding documents by deletion, additions,

clarifications, or corrections.

b)

Addenda will become part of the Contract Documents when the Contract is executed.

D.

Submittals

1.

In order for bids to be considered, the complete bid document package should be submitted

including each of the following completed Required Submittal Documents as

Attachment “A”.

a) Bid Qualification Form

b) List of Sub-Contractors

c) Bidder Minority Participation Goal

d) Financial & Legal Stability Statement

e) Insurability Statement

h) Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion

i) Non-Collusion Affidavit

E.

Forms

1. The attached Macon-Bibb County bid form shall be used. Use of other bid documents may

deem the bid to be non-responsive.

2. Any questions related to this Invitation to Bid shall be directed to the following contact

person. No contact is to be made to anyone other than the contact listed. Such contact may

result in disqualification from the proposal process.

F.

Reservations

1.

The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the

right to reject any and all bids) in awarding bids to consider all available factors including, but

not limited to, price, the provision of needed and unneeded features, usefulness to the using

department and prior County experience. In addition, the bidder recognizes the right of the

Owner to reject a bid if the bidder failed to furnish any required submittals on the date required

by the bidding documents, or if the bid is in any way incomplete or irregular. Hence the County

may award bids to other than the lowest bidder if in the judgment of the Board of

Commissioners the interest of the County will be best served by award to another.

III. SPECIAL CONDITIONS

A.

General

1.

All work to be performed as part of this specification shall comply with all codes, ordinances,

and regulations applicable to the contract, including, but not limited to:

a)

International Building Code

b)

State and Local Building Code

c)

Georgia Department of Transportation (D.O.T.)

d)

Occupational Safety and Health Administration (OSHA)

e)

Other Federal, State, or Local Codes

Commodity Codes

• NAICS 238160Roofing Contractors

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