Project Information

Bid Title

RFP 25-027PND Community Development Block Grant Residential Demolition Services

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Nov 4, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-027PND

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-027PND
Bid Title:	RFP 25-027PND Community Development Block Grant Residential Demolition Services
Category:	Procurement
Status:	Open

Description: ELECTRONIC PDF BIDS MUST BE RECEIVED NO LATER THAN: 2:00 P.M. local (Dayton OH) time on December 9, 2025. Publication Date/Time: 11/4/2025 4:47 PM Closing Date/Time: 12/9/2025 2:00 PM Related Documents: RFP No. 25-027PND CDBG Residential Demolition Service - I

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City of Dayton, Ohio

Department of Planning, Neighborhoods & Development

Division of Housing & Inspections

Community Development Block Grant (CDBG)

Residential Demolition Services – I

REQUEST FOR PROPOSALS (RFP) No. 25-027PND

November 2025

TABLE OF CONTENTS

SECTION 1 – PROPOSAL INSTRUCTIONS....................................................................................................................................1

1.01 COMMUNICATIONS REGARDING THIS PROJECT...................................................................................................................1

1.02

1.03

RFP SCHEDULE .................................................................................................................................................................1

PRE-PROPOSAL MEETING.................................................................................................................................................1

1.04 SUBMITTING A PROPOSAL .................................................................................................................................................2

1.05 REQUIRED PROPOSAL CONTENTS.......................................................................................................................................2

1.06 ITEMS THAT DISQUALIFY IMMEDIATELY...............................................................................................................................3

1.07 CRITERIA..........................................................................................................................................................................3

1.08 MISCELLANEOUS ITEMS.....................................................................................................................................................3

SECTION 2 – SC OPE OF PROJECT .......................................................................................................................................4

2.01 PURPOSE AND NEED / PROJECT DESCRIPTION.....................................................................................................................4

2.02 BACKGROUND INFORMATION............................................................................................................................................4

2.03 DEMOLITION SCOPE OF WORK......................................................................................................................................... 4

2.04 QUALIFIED CONTRACTOR BID PROCESS ONCE SELECTED .................................................................................................... 8

2.05 COMPENSATION FOR SERVICES......................................................................................................................................... 8

2.06 NOTICE OF POSSESSION (NOP) PERFORMANCE OUTLINE................................................................................................... 8

2.07 CONTRACTOR’S RESPONSIBILITIES..................................................................................................................................... 8

2.08 BUSINESS DAY AND HOURS OFOPERATION....................................................................................................................10

2.09 PERFORMANCE PERIOD..................................................................................................................................................10

2.10 REPORTING REQUIREMENTS...........................................................................................................................................10

2.11 STAFFING & ORGANIZATION CAPACITY............................................................................................................................10

2.12 STATEMENT OF PROPOSER’S INTEREST............................................................................................................................11

2.13 REFERENCES..................................................................................................................................................................11

2.14 ITEM COST SHEET...........................................................................................................................................................11

SECTION 3 – REQUIREMENTS AND CO NDITIO NS FOR ALL PROPOSERS............................................................................11

3.01 TAX EXEMPTION............................................................................................................................................................11

3.02 PROPOSER AFFIDAVIT....................................................................................................................................................12

3.03 PROCUREMENT STANDARDS...........................................................................................................................................12

3.04 PROPOSER’S FINANCIAL OBLIGATION TO THE CITY...........................................................................................................12

3.05 PROPOSER’S INCURRED COSTS........................................................................................................................................18

3.06 AFFIRMATIVE ACTION ASSURANCE (AAA).......................................................................................................................18

3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES.........................................................................................18

ARTICLE 1. TERM.................................................................................................................................................................18

ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR.........................................................................................18

ARTICLE 3. COMPENSATION..............................................................................................................................................18

ARTICLE 4. CITY’S RESPONSIBILITIES ................................................................................................................................18

ARTICLE 5. STANDARD OF CARE .......................................................................................................................................19

ARTICLE 6. INDEMNIFICATION ..........................................................................................................................................19

ARTICLE 7. INSURANCE ......................................................................................................................................................19

ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY ...............................................................19

ARTICLE 9. TERMINATION..................................................................................................................................................19

ARTICLE 10. STANDARD TERMS......................................................................................................................................20

A. DELAY IN PERFORMANCE .......................................................................................................................................20

B. GOVERNING LAW AND VENUE ..............................................................................................................................20

C. COMMUNICATIONS .................................................................................................................................................20

D. EQUAL EMPLOYMENT OPPORTUNITY ..................................................................................................................20

E. WAIVER......................................................................................................................................................................20

F. SEVERABILITY ............................................................................................................................................................20

G. INDEPENDENT CONTRACTOR.................................................................................................................................21

H. ASSIGNMENT ............................................................................................................................................................21

I. THIRD PARTY RIGHTS...............................................................................................................................................21

J. AMENDMENT ............................................................................................................................................................21

K. POLITICAL CONTRIBUTIONS ...................................................................................................................................21

L. INTEGRATION ............................................................................................................................................................21

M. PCI COMPLIANCE......................................................................................................................................................21

N. LIVING WAGE ORDINANCE .....................................................................................................................................22

EXHIBIT A – LETTER OF TRANSMITTAL ....................................................................................................................23

EXHIBIT B – REFERE NCE S FOR PROPOSING COMPANY ....................................................................................25

EXHIBIT C – PRODUCT MANUFACT URE L ABOR STANDARDS: VE NDOR COMPLIANCE FORM ....26

EXHIBIT D- BUSINESS INCOME TAX QUESTIONNAIRE .......................................................................................27

EXHIBIT E- SECTION 3 REQUIREME NTS ....................................................................................................................28

EXHIBIT F- ITEM COST SHEET FOR RESIDE NTIAL DE MOLITION ...............................................................34

SECTION 1 – PROPOSAL INSTRUCTIONS

1. 01 COMMUNICATIONS REGARDING THIS PROJECT. Please direct all communications regarding the RFP process to:

Email: PNDBids@daytonohio.gov

All communications/questions concerning this RFP must besubmitted in writing referencing the specific paragraph and page

number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written responses will be prepared by theCity

and posted on the City’s web site by the date listed in Section 1.02. Changes to this RFP will be made only by formal written

correspondence issued by the City.

A copy of this RFP proposal and any additional documentation may be found at the City’s website at:

http://da ytonohio.gov/bids.a spx

1. 02 RFP SCHEDULE. The proposed RFP schedule is to be reviewed with City Procurement and HRC, if required, and

shall be mutually agreed upon. RFP schedule to bedetermined prior to finalization of RFP. The following is the anticipated

schedule for the RFP Process:

Issue RFP:

Pre-Proposal Meeting:

Last Day to Submit Questions:

November 4, 2025

November 11, 2025 via Video Conference at 11:00 AM

November 18, 2025 by 5:00 PM local (Dayton OH) time

Written Responses to Questions:

Due Date for Proposals:

November 25, 2025 by 5:00 PM local (Dayton OH) time

December 9, 2025 by 2:00 PM local (Dayton OH) time

1. 03 PRE-PROPOSAL MEETING. The City shall conduct a voluntary pre-proposal meeting. The date and location of

the meeting is listed in Section 1.02 (RFP Schedule). The intent of the pre-proposa l meeting is to:

• Review the Request for Proposal

• Review CDBG Requirements.

• Answer questions

Topic: RFP 25-027PND CDBG Residential Demolition Services – I

Time: December 2, 02:00 PM Eastern Time (US and Canada)

Join Zoom Meeting: https://zoom.us/j/94897679233?pwd=W1Ua1oiz9BlyCIibJi92W8EMeRiVz7.1

Meeting ID: 948 9767 9233

Passcode: 298301

One tap mobile

+19294362866,,94897679233#,,,,*298301# US (New York)

+13017158592,,94897679233#,,,,*298301# US (Washington DC)

Join instructions:

https://zoom .us/m eetings/94897679233/invita tions?signa ture=eHUVngbVrdxQ7m sUpwd9Wm BbKcQuXvUGy1uUzoo07wM

This may be the only opportunity for the Contractors to meet with the City. Each proposer should limit representation at

this meeting to no more than 2 persons. Contractors shall notify the City as directed in Section 1.02 (RFP Schedule) if they

will be a ttending the pre-proposa l meeting a nd how ma ny persons will a ttend.

City of Dayton, Ohio

1

Request for Proposals

1. 04 SUBMITTING A PROPOSAL. Each Consultant seeking consideration for performance of services related to this

RFP must submit a proposal. All proposals shall be submitted as a PDF via electronic submission to bids@daytonohio.gov.

The City ha s a 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself a nd a ny a ttachments total).

Should your company’s proposal document exceed this limit, your company will ha ve to submit its document in multiple

parts (emails). Should bid documents require multiple emails, please designate in the“Subject” line of each email sent: RFP

No 25-027PND, RFP No 25-027PND Part 1, RFP No 25-027PND Part 2, and so forth.

The bid opening will be fa cilita ted using ZOOM with the following login informa tion:

https://us04web.zoom.us/j/73497638841?pwd=thYqjXb69DQgukHn2HC8jpkQvHSyhy.1

Meeting ID: 734 9763 8841

Passcode: 91hZwW

One tap mobile

+19294362866 US (New York) +13017158592 US (Washington D.C)

+1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston)

Find your local number: https://us02web.zoom.us/u/kbuZCr9U0u

Sealed proposals must be received in the Procurement bid email in-box (BIDS@DAYTONOHIO.GOV) by time/date as

indicated in Section 1.02 (RFP Schedule). Proposals received after the scheduled date/time will not be considered. All

supporting materials and documentation must be included with the proposal. The responsibility of timely delivery lies solely

with the proposer.

The City reserves the right to reject a ny a nd a ll proposals, to wa ive a ny irregula rities in a proposal, or to a ccept the

proposal(s) which in the judgment of proper officials, is in the best interest of the City. The City reserves the right to accept

a part or parts of a proposal unless otherwise restricted in the RFP or issue subsequent RFPs. The City reserves the right to

a pprove or reject a ny sub-Contra ctors proposed for work under this proposa l or wa ive a ny minor irregula rities

The City reserves the right to select the successful vendor once all proposals are received, without seeking further

information for clarification from proposers. Upon review of proposals, the City may designate the most qualified proposals

as finalists. These finalists may be invited to make oral presentations and participate in a question and answer session with

the City. The City sha ll ha ve the right to visit selected user sites, should this be deemed necessa ry.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be

applicable to this RFP.

The City does not gua rantee that any contract will be a wa rded because of this RFP. If a contract award is ma de but the

contra ct is not executed, the City does not gua ra ntee tha t the contra ct will be re -a wa rded.

1. 05 REQUIRED PROPOSAL CONTENTS.

All brochures and supplemental documentation shall be included with the original and all copies. If not, the proposal may

be considered as non-responsive. Proposers are required to submit the following information in their proposal:

• Letter of Transmittal. The proposer shall provide a transmittal letter with authorizing signature for the proposal. The

letter must briefly summarize the vendor’s ability and willingness to perform the services required by the RFP. The

letter must be on the form provided in Exhibit A.

• A bid guarantee equivalent to ten percent (10%) of the bid price. The “bid guarantee” must consist of a firm

commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as

assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be

required within the time specified. (Section 2.07.C.01)

• Company Profile and Background. Provide the following information:

o Location – The street address of the proposer’s company headquarters.

o Local Office of Proposer – Provide the location of the proposer’s office nearest to Dayton, Ohio.

Include the loca l office, a conta ct na me, a ddress, telephone, a nd fa x numbers.

o Company’s Primary Business – State the proposer’s primary business, the number of years in the

proposer’s industry, and the number of employees assigned to these related activities.

o State the legal make-up of your company: sole proprietorship, partnership, corporation, etc.

o Please list any Lawsuits that you arecurrently engaged in. Please provide any and all suits either

with the City of Dayton or any other Municipalities (include, but not limited to Federal, State, Local

or other Municipa lities a nd Governmenta l a gencies).

• Key Personnel Information. Provide the name, title, ma iling a ddress, telephone number a nd e-mail a ddress of the

persons who will function as the City’s primary contact and back -up contact person. Provide brief

resumes/qualifications of personnel who will be prima rily involved in this project. Include any certifications earned,

specia l tra ining ta ken, a nd memberships in professiona l groups. Complete Form found in Exhibit A.

• Proposal Response to addressrequirements from Section 2.0 especially Sections 2.10 through 2.14.

• Statement of Exceptions to RFP requirements. Provide a detailed description of any exceptions taken to the

requirements of this RFP, including the City Standard Terms and Conditions in Section 3. Exceptions shall be

City of Dayton, Ohio

2

Request for Proposals

Commodity Codes

• NAICS 238910Site Preparation Contractors
• NAICS 541611Administrative Management and General Management Consulting Services

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