Project Information

Bid Title

BID NOTICE: MOSQUITO SURVEILLANCE & GROUND DISPERSAL SPRAY SERVICES

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Apr 29, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	BID NOTICE: MOSQUITO SURVEILLANCE & GROUND DISPERSAL SPRAY SERVICES
Category:	City Clerk
Status:	Open

Description: NOTICE TO BIDDERS The City Clerk of the City of Minot will receive sealed bids at her office at City Hall, 10 3rd Ave, SW, Minot, ND 58701 or by mailing to City Clerk, PO Box 5006, Minot, ND  58702 until 11:00 a.m. on Friday May 22nd, 2026 for the City of Minot’s: "Mosquito Surveillance & Ground Dispersal Spray Services" Project #3626 RFP scope and general instructions to bidders are available in the Public Works Office at 1025 31st St. SE. by contacting the Street Superintendent at 701-857-4140 or on the City’s website at www.minotnd.org under City Clerk Department. The bid envelope will be plainly marked: " Mosquito Surveillance & Ground Dispersal Spray Services" Project #3626 The City Council of the City of Minot reserves the right to reject any or all bids and to award the contract as it deems to be in the best interest of the City of Minot. Bidders are invited to be present at the City Clerk’s office for the opening of bids. Mikayla McWilliams City Clerk Publication Date/Time: 4/29/2026 12:00 AM Publication Information: Minot Daily News April 29th and May 6th Closing Date/Time: 5/22/2026 11:00 AM Submittal Information: Submit to City Clerk Related Documents: Mosquito Surveillance RFP

Attachment Preview

REQUEST FOR PROPOSALS (RFP):

MOSQUITO SURVEILLANCE & GROUND DISPERSAL MOSQUITO SPRAY (FOG) SERVICES

This Request for Proposals (RFP) is issued by the City of Minot (City) to solicit proposals

from qualified firms to provide mosquito surveillance, monitoring, identification,

reporting, and optional ground dispersal spray (fogging) services for the City. This RFP

does not commit the City to award a contract, and all materials submitted become the

property of the City and may be subject to disclosure under state law.

Providers responding to this RFP must submit one (1) paper copy of their proposal,

signed by a representative authorized to bind the company, in a sealed envelope by 22

May 2026.

Proposals must be delivered to:

City of Minot

Attn: City Clerk Mosquito Surveillance RFP

PO Box 5006

10 3rd Ave SW

Minot, ND 58702-5006

Questions regarding this RFP must be submitted via email or phone to:

Bryan Banfill, Public Works Operations Dir

(701) 833-9667

Bryan.banfill@minotnd.gov

BACKGROUND AND INTRODUCTION

The City of Minot seeks qualified providers to conduct seasonal mosquito surveillance,

monitoring, and optional fogging services. The base contract term shall be for one (1)

year, with two (2) additional option years at the sole discretion of the City. Services are

intended to reduce mosquito populations, identify disease-carrying species, support

public health awareness, and comply with all applicable federal, state, and local

regulations.

THE CITY'S RIGHTS AND OPTIONS

1. To cancel the RFP with or without substitution of another RFP.

2. To take any action affecting the RFP, the process, or services that is in the best

interest of the City.

3. To issue additional requests for information.

4. To require Providers to supplement, clarify, or provide additional information.

5. To conduct investigations with respect to qualifications and experience of Providers.

6. To waive any defect, formality, or irregularity in any proposal received.

7. To reject any or all proposals received.

8. To award all, none, or any part of the services to one or more Providers.

9. To discuss and negotiate any terms and conditions, including financial terms.

10. To enter into any agreement deemed in the best interest of the City.

PROPOSAL CONTENT AND FORMAT

1. Cover Letter signed by company officers acknowledging the proposal.

2. Executive Summary outlining the approach and key features.

3. Organizational Background including history, structure, and relevant experience.

4. Statement of Qualifications.

5. Detailed Scope of Work response.

6. Approach to Services including methodology, and scheduling

7. Insurance Documentation verifying coverage or ability to obtain coverage.

8. Proposed Rate Schedule for all required and optional services.

9. References including at least two relevant clients.

10. Subcontractor Disclosure.

STATEMENT OF QUALIFICATIONS

1. Description of the specific services the Provider proposes to deliver.

2. Description of experience providing mosquito surveillance or similar public health

services.

3. Personnel qualifications, including certifications and licenses.

4. Any additional documentation supporting capabilities and experience.

SCOPE OF WORK

The Provider shall perform the following mosquito surveillance and ground dispersal

spray (fogging) services:

1. Establish and maintain one mosquito monitoring site per quadrant (NW, NE, SW, SE)

near stagnant water.

2. Perform trap collections 2–3 times weekly at each site and report counts to City

staff.

3. Conduct larvae counts once per quadrant at least once per month near trap sites

and reports to City staff.

4. Provide all equipment including traps and include trap specifications with the

proposal.

5. Conduct mosquito identification including type (Culex, Anopheles, Aedes

aegypti/albopictus) and species (dorsalis, vexans, perturbans, etc.).

6. Batch mosquitoes twice monthly for West Nile Virus testing when counts exceed 25.

7. Facilitate and coordinate with First District Health and Health and Human Services

for batch testing 1-2 times per month for the duration of the season.

a. Batch testing shall be determined by mosquito counts. Testing shall be

conducted when 25 mosquitoes or more per quadrant are identified.

8. Adhere to First District Health and Health and Human Services WNV batch testing

protocols for shipment and testing requirements.

9. Operate trapping programs from June 1 to September 1.

10. Provide required reporting including weekly counts, WNV test results, and any

deviations from NDDEQ guidance.

11. Remove all trapping devices no later than September 2.

12. (Quote this item separately as base year and 2 option years) Perform ground

dispersed (fog) spraying with all required NDDEQ permitting and City approvals.

a. Provide itemized fogging pricing per quadrant including chemical,

equipment, and service costs.

INSURANCE

1. Commercial general liability with minimum limits of $2,000,000 per occurrence.

2. Automobile liability with minimum limits of $500,000 per person and $2,000,000 per

occurrence.

3. Workers’ compensation coverage per North Dakota requirements.

4. City shall be endorsed on liability policies as additional insured on a primary and

noncontributory basis.

5. Provider shall furnish certificates of insurance prior to commencement of services.

SUBCONTRACTOR

If subcontractors are proposed, the Provider must detail work to be subcontracted and

provide all necessary background, qualifications, and organizational information for City

review.

CONCLUSION

The City of Minot appreciates your interest in providing mosquito surveillance and

ground dispersed spray (fogging) services. The City reserves the right to reject any or all

proposals and to select the proposal deemed most advantageous.

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.