Project Information

Bid Title

RFP 051426AB-2 TWO-YEAR JANITORIAL SERVICES ADDENDUM 1

Issuing Agency

Memphis Area Transit Authority (MATA)

Location

Tennessee

Published Date

Apr 21, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 051426AB-2 TWO-YEAR JANITORIAL SERVICES
RFP 051426AB-2 TWO-YEAR JANITORIAL SERVICES - ADDENDUM 1

Attachment Preview

REQUEST FOR PROPOSALS

SUBJECT:

DATE:

PROPOSAL NO.:

PROPOSAL DUE:

TWO-YEAR JANITORIAL SERVICES

APRIL 15, 2026

051426AB

MAY 14, 2026

TIME: 11:00 a.m. C.S.T.

The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above in

accordance with the specifications enclosed herewith.

Proposals MUST be received at MATA by the date and time set forth above.

QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other documents

will be made to any Proposer orally. Questions shall be submitted in writing to the Point of Contact (listed

below). To be given consideration, the questions must be received NO LATER THAN Wednesday, April 29,

2026, 11:00 AM CST. Questions that are deemed to be substantive in nature will be responded to in the

form of an addendum and posted on MATA’s website by EOD CST on Wednesday, April 22, 2026, website:

MATAtransit.com. Please do not submit questions in PDF format.

RFP TIMELINE:

RFP Posted:

Pre-Proposal Meeting:

Questions Due:

Q&A Posted:

Bid Due By:

Wednesday, April 15, 2026

Wednesday, April 22, 2026 @ 10:00 AM

Wednesday, April 29, 2026, 11:00 A.M.

Friday, May 1, 2026, by C.O.B.

Thursday, May 14, 2026, @11:00 AM

POINT OF CONTACT:

Ashley Best, Manager of Purchasing

abest@matatransit.com

Sincerely,

Ashley Best

Manager of Purchasing

TABLE OF CONTENTS

COMMON PROBLEMS WITH RFP SUBMITTAL

LEGAL NOTICE TO PROPOSERS

SECTION A INSTRUCTION TO PROPOSERS

1.0 GENERAL

2.0 PROPOSAL REQUIREMENTS

3.0 PROPOSAL FORMAT

4.0 CHANGES TO THE SPECIFICATIONS/SCOPE OF SERVICES

5.0 PROPOSAL EVALUATION

6.0 AWARD OF CONTRACT

7.0 PROTESTS

SECTION B SCOPE OF SERVICES

SECTION C REQUIRED FORMS AND CERTIFICATIONS

PROPOSAL PRICING FORM

CONTACT AND REFERENCE FORM

ADDENDA ACKNOWLEDGEMENT FORM

AFFIDAVIT OF NON-COLLUSION

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION

BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)

CERTIFICATION OF PRIMARY PARTICIPANT (prime contractor) REGARDING

DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or

greater)

NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS

NO RESPONSE

ATTACHMENT 1 GENERAL CONTRACT PROVISIONS

FTA CLAUSES

TENNESSEE STATE CONTRACT CLAUSES

APPENDIX

BUSINESS QUESTIONNAIRE

SAMPLE SUPPLY AND SERVICE CONTRACT

SAMPLE CONTRACT CHANGE ORDER

COMMON PROBLEMS WITH RFP SUBMITTAL

◼ Missing or unsigned copies of certain forms and certifications. The following must be

included in the RFP:

•

Contact and References

•

Addenda Acknowledgement Form

•

Affidavit of Non-Collusion

•

Buy America

•

Federal Tax Liability and Recent Felony Conviction

•

Certification of Primary Participation Regarding Debarment, Suspension,

and Other Responsibility Matters

•

Certification of Lower-Tier Participants (Subcontractors), Debarment,

Suspension, Ineligibility and Voluntary Exclusion

•

Certification of Restrictions on Lobbying

•

Proposal Price Form

•

Business Questionnaire

•

Explanation of "No Response"

•

Business Questionnaire (located in Appendix)

◼ Incomplete or outdated information on client references and/or sufficient number of

references provided.

◼ Failure to include adequate documentation about the role of subcontractors in the

project.

◼ Submittal of too few copies. The RFP specifies the number of originals and number of

copies of the RFP to be provided, as well as a USB drive (flash drive) with all documents

included.

◼ Failure to properly label the RFP package with RFP label.

◼ RFP received late. All RFPs must be in MATA's possession in the Office of Purchasing

by the deadline shown in the RFP. All RFPs received after the deadline will be returned

unopened.

MEMPHIS AREA TRANSIT AUTHORITY

LEGAL NOTICE TO PROPOSERS

Proposals will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,

1330 Levee Road, Memphis, TN, 38108, until 11:00 a.m. local time, on Thursday, May 14, 2026,

for furnishing the following:

TWO-YEAR JANITORIAL SERVICES

Proposers must submit their proposal with the enclosed label attached to the envelope.

A pre-proposal meeting will be held on Wednesday, April 22, 2026, @ 10:00 a.m. beginning at

1330 Levee Road, Memphis, TN 38108, (park along fence line in the U driveway, avoid parking at

shipping docks), 444 N. Main St., Memphis, TN 38105 at 11:15 a.m., and 3921 American Way,

Memphis, TN 38118 at 12:20 p.m.. Though attendance at the meeting is not required, MATA highly

recommends any proposed contractors to attend it as it will be the only one for this project.

MATA hereby notifies all proposers that in regard to any contract entered into pursuant to this

advertisement, minority business enterprises will be afforded full opportunity to submit proposals in

response to this advertisement and will not be discriminated against on the grounds of race, color, sex,

religion, political affiliation or national origin in consideration of an award.

Any name appearing on the Comptroller General’s list of ineligible contractors is not an eligible

proposer. The contractor will be required to comply with all applicable Equal Employment Laws and

Regulations.

Further information and proposal requirements may be obtained by contacting Ashley Best,

Manager of Purchasing via email: abest@matatransit.com.

Award of the contract will be made on the basis of the most Responsive and Responsible proposer as

selected by the Authority, provided it is in its best interest to do so.

MATA reserves the right to reject any and all proposals and to waive any informality in proposing.

Anticipated Term of Contract:

May 25, 2026, until May 24, 2028.

Rodrick Holmes

Trustee

SECTION A

INSTRUCTION TO PROPOSERS

Commodity Codes

• NAICS 561720Janitorial Services

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