Project Information

Bid Title

East Hall Community Center Gym Floor Repair

Issuing Agency

Hall County

Location

Georgia

Published Date

Jun 1, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

020-47

Original Source

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Bid Documents

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Project Description

Bid Number:	020-47
Bid Title:	East Hall Community Center Gym Floor Repair
Category:	Bids & Proposals
Status:	Open

Description: INVITATION FOR BID IFB #020-47 For the provision of:  East Hall Community Center Gym Floor Repair Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified contractors to provide repair, restore, and refinish work to the floor in Gym 2 at the East Hall Community Center (herein “Services”). The County seeks to award one (1) contractor to perform all the Services. Schedule of Events: Bid Post Date: Monday, June 1, 2026 Mandatory Pre-Bid Meeting: Tuesday, June 16, 2026, at 9:00AM Bidders’ Questions Due: Thursday, June 18, 2026 Response to Bidder Questions Due: Monday, June 22, 2026 Bid Due Date: Thursday, June 25, 2026, 2:00PM Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, June 25, 2026. All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Mandatory Pre-Bid Meeting: The pre-bid meeting will start promptly on Tuesday, June 16, 2026 at 9:00am located at 3911 P Davidson Rd, Gainesville, GA 30507. Questions: All communications must be directed solely to Connie Barnes, Issuing Officer, at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for “East Hall Community Center Gym Floor Repair” and download all required documents under “Related Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for checking for addenda. Addenda must be signed and returned along with the bid packet. Bid Response: Each Bidder must provide a total of two (2) hard paper copies of its bid, including any addenda, with one (1) marked “Original” and one (1) marked “Copy”. Submit both (2) hard paper copies in a sealed envelope(s). Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the contract. Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above. Bidders must also provide their responses on one (1) USB drive. Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the Bid Due Date at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504 on the 4th floor. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County intends to award the contract to one (1) company that it deems to be the lowest cost, responsible and responsive Bidder to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed above. Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented. Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders, County staff members (except the Issuing Officer named herein), its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work. Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Table of Contents 1.0 INTRODUCTION 2.0 GENERAL TERMS AND CONDITIONS 3.0 SCOPE OF WORK 4.0 SUBMISSION OF PROPOSALS 5.0 IFB RESPONSE PREPARATION 6.0 SELECTION PROCESS 7.0 STEPS TO AWARD 1.0 INTRODUCTION The County desires to award one (1) company for the Services described herein and is soliciting sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular business of repair, restore, and refinish of gym floors. 2.0 GENERAL TERMS AND CONDITIONS A. The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications. B. Prospective firms, including all officers, must not be, or have been, debarred by any Federal, State, or Local authority. C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, or otherwise malpractice charges. D. A Bidder must be legally able to conduct business in the State of Georgia. E. A Bidder must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance F. A Bidder must not be under an enforcement action for related investigation pending by a professional or regulatory group. 3.0 SCOPE OF WORK Repair, Replacement, and Refinish of Tongue & Groove Maple Gymnasium Flooring. 1. Project Overview The contractor shall furnish all labor, materials, equipment, and supervision necessary to repair and replace designated sections of the existing tongue-and-groove (T&G) maple gym floor; full gym floor to be sanded, finished, and game lines / logo painted. Work shall restore the structural integrity, playability, appearance, and safety of the gym floor to industry standards. Primary Area - Approximately 42’ x 35’ - 1470 sq. ft. 2. Existing Conditions Contractor shall: • Inspect the full gym floor to verify damaged, loose, cupped, warped, or water-affected areas. • Identify any subfloor moisture, substrate movement, or hidden damage. • Inspect repaired subfloor for levelness. • Provide a written assessment of recommended repairs with bid proposal. 3. Work to Be Performed A. Demolition & Removal • Carefully remove identified damaged maple T&G flooring. • After initial written assessment, remove affected underlayment, sleepers, or vapor barrier. • Ensure all debris is properly disposed of off-site. B. Subfloor Preparation • Inspect subfloor for moisture, leveling, structural soundness, and mold/mildew. • Repair or replace compromised sleepers, plywood, or vapor barriers. • Ensure moisture levels meet Maple Flooring Manufacturers Association (MFMA) installation requirements. C. Installation of New Maple Flooring • Install new MFMA-certified hard maple T&G flooring matching existing thickness and grade. • Nail, staple, or fasten per MFMA requirements and per manufacturer specification. • Install expansion joints and perimeter gaps as required. • Ensure flush and level transitions with adjoining existing flooring. D. Sanding, Sealing, and Finishing • Sand entire repaired areas, feathering into existing floor to achieve smooth, uniform surface. • Full-floor sanding and refinishing. • Apply sealer coats and finish coats using MFMA-approved sports flooring finishes. • Ensure slip-resistance complies with ASTM sports floor performance standards. • Installation of wall base molding. E. Game Line Painting • Repaint or re-stripe all game lines using approved gym floor paint. • Match existing colors, layout, and dimensions. • New center-court artwork • Provide digital layout for approval prior to painting. 4. Cleanup & Turnover • Remove all construction debris and dust from the work area. • Provide 24–48 hour curing period before foot traffic; 72 hours or longer before athletic use (per finish manufacturer). • Deliver manufacturer maintenance guidelines to owner. 5. Warranty Requirements • Minimum 1-year warranty on workmanship. • Manufacturer’s warranty on flooring materials and finish products. • Any defects related to installation must be repaired at no cost to the owner. 6. Completion Time Scope of work is required to be completed within 35 days after Notice to Proceed. 4.0 SUBMISSION OF PROPOSALS A. The County requests that Bidders submit proposals addressing all items listed below. Failure to include any of these documents may result in disqualification. All responses must be in hard copy format. Bidders should submit a total of two (2) hard paper copies of the technical proposal: one (1) copy of marked “Original” and one (1) marked “Copy”. Each Bidder must also provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Bidders must also provide their responses on one (1) USB drive. B. Bidders must submit their response in a sealed envelope clearly marked with “IFB #020-47, East Hall Community Center Gym Floor Repair” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted. C. It is mandatory that the following documents be completed and included in the bid response. Exhibit A – Bid Response Form Exhibit B – Contract for Services Exhibit C – Cost Proposal Worksheet Exhibit D – W-9 Form Exhibit E – E-Verify Affidavit Exhibit F – Ethics Affidavit Any Addenda Copy of Business License (state and/or local) Certificate of Insurance Copies of professional licenses or certifications D. Bidders are responsible to review and comply with any addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response. E. All bids must be sealed. Unsealed bids will not be accepted. F. If a Bid Bond is required then it must be included in the bid response. N/A for this bid. G. Any alternate options of additional services or deductions thereof may be included in the response; however, Bidders must complete the cost worksheet as provided and enclose in the bid response. H. Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays. Hall County Government Center Connie Barnes, Issuing Officer Purchasing Division – 4th Floor 2875 Browns Bridge Road Gainesville, Georgia 30504 5.0 IFB RESPONSE PREPARATION A. The Bidder bears all responsibility for all expenses incurred in responding to this IFB. B. The County will not accept joint proposals. C. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would be unable to provide. If there is another service that your firm could provide instead, please elaborate. 6.0 SELECTION PROCESS A. The County’s Project Manager will review each proposal with regard to demonstrated breadth of service, experience, financial stability, personnel, rates, references, lead times, and other related criteria. B. The successful Bidder will be required to submit acceptable evidence of compliance with professional liability insurance coverage requirements as outlined in Exhibit B – Contract for Services. C. Bidders are encouraged to submit clear and concise responses. Excessive length or extraneous information is discouraged. D. Bidders must complete all exhibits to this IFB and submit with their bids. Bidders failing to do so may result in their bid to be deemed non-responsive and thus not evaluated. Bidders are also encouraged to monitor Hall County’s website for addenda, amendments, attachments, and other supplemental documents for this IFB during the bidding period. 7.0 STEPS TO AWARD The County’s Project Manager will recommend award of the contract to the lowest cost Bidder. In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. Upon approval of the Board of County Commissioners, the County will issue to the awarded Bidder a Notice of Award, a Purchase Order, and a Notice to Proceed. A. The County reserves the right to request clarification or additional information provided by any Bidder. B. The Purchasing Division will rank the Bidders on a bid tabulation summary. C. The County’s Project Manager may schedule interviews with any Bidder at his/her discretion. Any costs associated with an interview will be at the expense of the proposing Bidder. D. Based upon the results of the proposals, references, and the interviews, the Purchasing Division along with the County’s Project Manager may negotiate with the lowest cost Bidder in an attempt to reach an agreement. If negotiations with the lowest cost Bidder are unsuccessful, the County may negotiate with the next lowest cost Bidder, and so on until reaching a satisfactory agreement. Publication Date/Time: 6/1/2026 2:00 PM Publication Information: The Gainesville Times, Hall County Website, GA Procurement Closing Date/Time: 6/25/2026 2:00 PM Submittal Information: Invitation For Bid Bid Opening Information: Thursday, 6/25/2026 by 2:00pm Contact Person: Connie Barnes, [email protected] Download Available: See Related Documents Above Related Documents: 020-47 East Hall Community Center Gym Floor Repair- Full Bid Pkg

Attachment Preview

Hall County Government

FINANCIAL SERVICES

PURCHASING DIVISION

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

FINANCIAL SERVICES DIRECTOR

Taylor Samples, CPA

ASSISTANT FINANCE DIRECTOR

Elizabeth White

PURCHASING MANAGER

Andrew Youngblood

INVITATION FOR BID

IFB #020-47

For the provision of:

East Hall Community Center

Gym Floor Repair

Hall County, Georgia, Board of Commissioners (herein “County”), is seeking

qualified contractors to provide repair, restore, and refinish work to the floor

in Gym 2 at the East Hall Community Center (herein “Services”). The County

seeks to award one (1) contractor to perform all the Services.

Schedule of Events:

Bid Post Date: Monday, June 1, 2026

Mandatory Pre-Bid Meeting: Tuesday, June 16, 2026, at 9:00AM

Bidders’ Questions Due: Thursday, June 18, 2026

Response to Bidder Questions Due: Monday, June 22, 2026

Bid Due Date: Thursday, June 25, 2026, 2:00PM

Bidding Process: Hall County is now accepting sealed bids from

qualified contractors for the provision of the Services in the County’s

Purchasing Division, located on the fourth (4th) floor of the Hall County

Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504

until 2:00 p.m. EST on Thursday, June 25, 2026. All bid packets must be

sealed and time and date stamped by the Hall County receptionist located

on the 4th floor to be considered.

General Qualifications: Bidders must be in the regular business of

providing similar Services. Bidders must be licensed, insured, and bonded

in the State of Georgia.

Mandatory Pre-Bid Meeting: The pre-bid meeting will start promptly on

Tuesday, June 16, 2026 at 9:00am located at 3911 P Davidson Rd,

Gainesville, GA 30507.

Questions: All communications must be directed solely to Connie

Barnes, Issuing Officer, at cbarnes@hallcounty.org for questions or

clarifications of the IFB requirements.

Addenda: If needed and in the best interest of the County, the Purchasing

Division may make an extension of the bidding period by a formal written

addendum and publicly posted on the County website. All addenda must

be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s

website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for “East Hall

Community Center Gym Floor Repair” and download all required documents under “Related

Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders

are responsible for checking for addenda. Addenda must be signed and returned along with the

bid packet.

Bid Response: Each Bidder must provide a total of two (2) hard paper copies of its bid, including

any addenda, with one (1) marked “Original” and one (1) marked “Copy”. Submit both (2) hard

paper copies in a sealed envelope(s).

Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices

quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the

contract.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response

are required, as stated above.

Bidders must also provide their responses on one (1) USB drive.

Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to

attend but may do so. The Issuing Officer named herein, or another Purchasing team member,

will open and publicly read all Bidder’s company names, their locations, and proposed costs on

the Bid Due Date at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville,

GA 30504 on the 4th floor.

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official

Code of Hall County, Georgia 3.10, and as further detailed herein.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to

select any Bidder, without liability on part of the County to the Bidder to complete the described

work. The County intends to award the contract to one (1) company that it deems to be the lowest

cost, responsible and responsive Bidder to perform all the work described herein. Lead times and

length of time to complete the work may also be a factor in award.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for

one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must

be completed and returned with the bid. The County reserves the right to retain all bids submitted

and use any idea(s) in a bid regardless of award. The County shall have the right to waive any

informality or irregularity of immaterial deviation in any bid received.

Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions

to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines

and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed

above.

Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal

agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts

are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or

his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services

and submit it with their bid responses. If there are no written objections or exceptions, then the

County will understand this as an affirmative acceptance of the Scope of Work as it is presented.

Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders,

County staff members (except the Issuing Officer named herein), its elected officials, nor

Commissioners, during the evaluation process. The County will deem such as collusion and thus

render the submission in violation of the Official Code of Hall County and thus the County may

render the proposal as non-responsive and not evaluate the proposal for an award.

By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall

County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the

contract which may be made under it, or in any expected profits to arise there from.

County Consultants: From time to time, the County may select an outside consultant at its own

discretion who will act under the direction of County’s Project Manager. The consultant will have

full authority to act on behalf of the County; however, the consultant may not solicit goods and

services on behalf of the County without prior written approval from the County. Contractors

MUST follow all specification sections prepared by the County’s consultant, and Contractors

MUST allow the consultant to inspect the work.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder

understands and acknowledges that it is responsible for any sales and use taxes it may incur.

The Bidder will not charge or invoice the County any sales and use tax as a separate line item.

The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption

Certificate.

Table of Contents

1.0 INTRODUCTION

2.0 GENERAL TERMS AND CONDITIONS

3.0 SCOPE OF WORK

4.0 SUBMISSION OF PROPOSALS

5.0 IFB RESPONSE PREPARATION

6.0 SELECTION PROCESS

7.0 STEPS TO AWARD

1.0 INTRODUCTION

The County desires to award one (1) company for the Services described herein and is soliciting

sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular

business of repair, restore, and refinish of gym floors.

2.0 GENERAL TERMS AND CONDITIONS

A. The County reserves the right to conduct any review it may deem advisable to assure

services conform to the specifications.

B. Prospective firms, including all officers, must not be, or have been, debarred by any

Federal, State, or Local authority.

C. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct,

fraud, or otherwise malpractice charges.

D. A Bidder must be legally able to conduct business in the State of Georgia.

E. A Bidder must not have abandoned a project or an engagement or otherwise been

terminated for non-performance or subpar performance

F. A Bidder must not be under an enforcement action for related investigation pending by a

professional or regulatory group.

3.0 SCOPE OF WORK

Repair, Replacement, and Refinish of Tongue & Groove Maple Gymnasium Flooring.

1. Project Overview

The contractor shall furnish all labor, materials, equipment, and supervision necessary to repair

and replace designated sections of the existing tongue‑and‑groove (T&G) maple gym floor; full

gym floor to be sanded, finished, and game lines / logo painted. Work shall restore the structural

integrity, playability, appearance, and safety of the gym floor to industry standards.

Primary Area - Approximately 42’ x 35’ - 1470 sq. ft.

2. Existing Conditions

Contractor shall:

• Inspect the full gym floor to verify damaged, loose, cupped, warped, or water‑affected

areas.

• Identify any subfloor moisture, substrate movement, or hidden damage.

• Inspect repaired subfloor for levelness.

• Provide a written assessment of recommended repairs with bid proposal.

3. Work to Be Performed

A. Demolition & Removal

• Carefully remove identified damaged maple T&G flooring.

• After initial written assessment, remove affected underlayment, sleepers, or vapor barrier.

• Ensure all debris is properly disposed of off‑site.

B. Subfloor Preparation

• Inspect subfloor for moisture, leveling, structural soundness, and mold/mildew.

• Repair or replace compromised sleepers, plywood, or vapor barriers.

Commodity Codes

• NAICS 238330Flooring Contractors

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