Project Information

Bid Title

Microsoft Dynamics 365 Finance implementation services

Issuing Agency

County of San Mateo

Location

California

Published Date

Mar 26, 2025

Closing Date

Apr 23, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID:

Title: Microsoft Dynamics 365 Finance implementation services

Addenda: 0

Release Date: 3/26/2025

Due Date: 4/23/2025

Post Information

Posted At:Wed, Mar 26, 2025 9:51 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Aging and Adult Services (AAS): San Mateo County AAS is a division of San Mateo County Health. The Division provides a wide range of services to assist seniors, people with disabilities and dependent adults live as safely and independently as possible in the community, as well as services associated with administering the estates of deceased persons for whom there is no one able or willing to serve as administrator. With regard to services to seniors, AAS’s overall goal is to develop an integrated long-term supportive services system for older adults and adults with disabilities that is person-centered and responsive to their individual needs, focused on coordinated home and community-based services, and flexible in its use of resources while reducing administrative duplication, complexity and fragmentation. The Division provides direct services which include centralized intake and referral; assessment and consultation; protective and supportive services and case management.

Background

AAS’ Public Guardian provides wraparound services to individuals who are unable to provide for their own basic needs through comprehensive care including medical care, social work services and financial management. AAS’ Public Administrator provide services after death for San Mateo residents who have passed away without available family member or loved ones to handle their estate. AAS is looking for a vendor to provide Dynamics 365 Finance implementation services for AAS' Public Guardian (PG) and Public Administrator (PA) accounting applications in GCC (Government Community Cloud) based on the following conditions:

• Approximately 1,000 active client trust accounts that needs to be managed through Dynamics 365 Finance in GCC.
• County already purchased the required Dynamics 365 Finance GCC license.
• Vendor will work with AAS through Microsoft Dynamics Lifecycle Services (LCS) for US GCC for implementation including setting up an Azure subscription in GCC.

In October 2023, AAS released an informal solicitation for Dynamics 365 Finance implementation. Several proposals were received and MERP Systems, Inc. was selected to implement the project for AAS in the amount of $200,000. AAS entered into contract with MERP Systems, Inc. in March 2024, but later discovered that the project would cost more than $200,000. The contract with MERP Systems, Inc. was therefore terminated in February 2025 and this formal RFP is being issued. MERP Systems, Inc. may participate in this solicitation if they decide to do so.

Timeline

RFP Released:

March 26, 2025

Pre-Proposal Meeting (Non-Mandatory):

April 9, 2025, 2:00pm

TBD, please contact Elaine Wang at ewang1@smcgov.org

Deadline for Questions, Comments and Contract Exceptions:

April 18, 2025, 5:00pm

Proposal Due Date and Time:

April 23, 2025, 5:00pm

Interviews (tentative):

May 8, 2025

Anticipated Contract Award Date:

May 15, 2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.