Project Information

Bid Title

RFP Police Station Security Fencing Project

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Jun 2, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Police Station Security Fencing Project
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: QIN is advertising for contractors to bid on a project at the Taholah Police Station. Project consists of replacing all types and sections of security fencing. Mandatory walk through June 15th, at 10:00am. Located at project site:  137 Cuitan Street, Taholah Wa 98587. SEE RELATED DOCUMENT BELOW Publication Date/Time: 6/2/2026 12:00 AM Closing Date/Time: 6/22/2026 3:00 PM Contact Person: Submission Method: Sealed Bid Submission. ATTN: Cora Pope Quinault Indian Nation Contracts & Procurement Officer 1214 Aalis Drive Phone: 360-276-8211 Ext. 5010 Fax: 360-276-4661 Contract Officer for Questions: Ryan Hendricks, Sr. (360) 276-8211 Ext. 6679 (360) 986-0903 Rhendricks@quinault.org Related Documents: Police Station Security Fencing Project

Attachment Preview

REQUEST FOR BIDS (RFB) FOR REMOVAL AND

INSTALLATION OF SECURITY FENCING AROUND SECTIONS

OF THE POLICE STATION IN TAHOLAH

Presented by:

Address:

Project Location:

Contact for Project:

Date of Issue:

Quinault Indian Nation

1214 Aalis Drive, Taholah, WA

98587

Taholah Police Department

137 Cuitan Street

Taholah WA. 98587

Ryan Hendricks, Sr., Asst. Construction Manager

May 18th, 2026

Due Date for Bid Submissions: June 22nd, 2026, by 3:00 p.m. Pacific Standard Time (PST)

Late submissions will not be considered

Submission Method: Sealed Bid Submission.

ATTN: Cora Pope

Quinault Indian Nation

Contracts & Procurement Officer

1214 Aalis Drive

Phone: 360-276-8211 Ext. 5010

Fax: 360-276-4661

Contract Officer for Questions:

Ryan Hendricks, Sr.

(360) 276-8211 Ext. 6679

(360) 986-0903

Rhendricks@quinault.org

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QIN’s Contract Officer will receive and respond to comments and questions on behalf of the project partners.

Answers to questions will be emailed to all interested parties. All emails with questions must be received at

least 3 days (72 hours) prior to the proposal due date/time to guarantee a response.

Mandatory Pre-bid Conference and Site Review

A mandatory site visit will take place on June 15th, 2026. This site visit will allow bidders to take

measurements and assess the area before submitting bids. The Pre-bid conference will be held at 10:00am.

Located on-site at 137 Cuitan Street, Taholah, WA 98587.

Submission Method:

Bidders must submit their bids by email no later than June 22nd, 2026, at 3:00 p.m. For bid responses that

are too large to send by email, bidders can mail in or hand deliver their bids to the address listed above.

Firms are solely responsible for all costs incurred in the preparation and submittal of the RFP. Submittal

becomes the property of the QIN and will not be returned. Please note that QIN does not share bid responses

or tallies, and the Nation is not subject to the Washington Public Records Act.

I.

DESCRIPTION AND INTRODUCTION

The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington State. The reservation

consists of over 200,000 acres. The Quinault Indian Nation is in the process of relocating its lower village

within Taholah to the Taholah Upper Neighborhood as part of the Community Driven Relocation Project, in

response to increased climate change conditions such as tsunamis that jeopardize the health and safety of the

lower village residents. The Nation is seeking bidders to secure the fencing around the Taholah Police

Station. Contractors will supply all materials. The scope of work includes the following:

• Mandatory site visit to bid project.

• Contractor shall verify measurements, conditions and materials.

• Contractor to remove fencing as needed, install specified fencing in specified locations.

• Clean up and haul all debris off property.

• Provide accurate timeline for work completion.

Security Fencing:

• 6 gauge 1/2 inch mini mesh (galvanized). Approximately 300’

• 6 gauge chain link (galvanized). Approximately 100’

• 6 gauge chain link (galvanized) with privacy slats. Approximately 50’.

• Privacy slats shall be the color, Black.

• Install new sallyport gate.

• Install new sallyport motor.

Sally Port: Remove & dispose of old fencing & gate motor. Reinstall 6 gauge, 1/2” mini mesh (galvanized).

Reinstall new Sally Port gate motor.

Exercise Yard: Remove & dispose of old fencing. Reinstall 6 gauge, 1/2” mini mesh (galvanized). Galvanized shall

be secured to all walls, as well as new breeze way to yard, and side security egress.

Outside: Remove & dispose old fencing. Reinstall 6’ cyclone, 6 gauge with Black Privacy Slats.

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1.1 Reference Documents

2. A101-2017 – Standard Form of Agreement Between Owner and Contractor where the basis is a

Stipulated Sum

3. A101 ExhibitA-2017 – Insurance and Bonds

4. A201-2017 – General Conditions of the Contract for Construction

5. Appendix A – Project overview with markup.

1.2 Anticipated Schedule of Events (Project Timeline)

June 1st, 2026 – RFB Issued

June 15th, 2026 – Pre-Bid Conference (mandatory): see “Pre-bid Conference and Site Review”

section above

June 22nd, 2026 – Proposals Due by 3pm: see “Submission Method” section above

2-3 weeks after bid submissions - Bidders receive notice of the status of their bid submission

II. BIDDER RESPONSIBILITY AND GENERAL INFORMATION

2.1 Mandatory Bidder Responsibility Criteria: it is the intent of the Owner to award a contract to the

low, responsible bidder. Previous working experience with the Nation and the bidder’s licensing history

may be considered. Before award the bidder must meet the following bidder responsibility criteria to be

considered a responsible bidder. The bidder shall be required by the Owner to submit documentation

demonstrating compliance with the criteria. The Bidder must:

1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW

which must have been in effect at the time of bid submittal. Contractors must be in “active” status.

2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice

to Proceed.

3. Maintain insurance policy/policies meeting minimum requirements listed in this document.

4. Not be disqualified, disbarred, or suspended from bidding on any public works contract. The Bidder

shall not be listed as a current debarred or suspended bidder on the U.S. General Services

Administration’s “System for Award Management” website: http://www.sam.gov.

2.2 Supplemental Bidder Responsibility Criteria: In addition to mandatory bidder responsibility

criteria referenced above, the Bidder must also meet the following relevant supplemental bidder

responsibility criteria applicable to the project and, as evidence that the bidder meets the supplemental

bidder responsibility criteria, the apparent and second low bidders must submit the required

documentation to the Owner within 48 hours of the bid submittal deadline. The Owner reserves the right

to request such documentation from such bidders:

1. Business status: Bidder shall not be “inactive,” “suspended,” or “not in good standing” with

Washington State Secretary of State’s Office, the Department of Revenue or Department of Labor &

Industries.

2. Bidder shall provide documented information from Washington State Secretary of State’s Office,

Department of Revenue or the Department of Labor and Industries providing the date of

incorporation or formation, the state of incorporation, that the Bidder is active and in good standing

in the State of Washington, State of Washington tax reporting number, and the name and address of

the registered agent, general partner or managing member.

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3. Bidder shall take steps to ensure that their subcontractors are also in good standing with the above-

described entities.

2.3 Insurance Requirements

Contractor is required to provide proof of current Worker’s Compensation insurance with Washington

State statutory limits end Employer’s liability insurance. Minimum coverage $1,000,000 per occurrence.

Contractor will provide proof of Commercial General Liability Insurance stating adequate coverage for

project. Carrier shall be rated A.M. Best’s Insurance rating of at least A or better. Minimum coverage:

General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per

occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city and state, and

shall name the following parties as Additionally Insured and named Certificate Holders: Quinault Indian

Nation, its elected officials, officers, employees. Materials Testing and Consulting shall also be named

as an additionally Insured. Contractor shall carry Automotive Liability Insurance. Minimum coverage

$1,000,000 combined single limit for hired and non-owned vehicles with Personal Protection Insurance

and Property Protection Insurance.

2.4 Safety and Security

• The Bidder shall comply with all safety standards associated with the trade and in regards to OSHA.

• The Bidder shall enforce the applicable safety and health rules and measures on all his/her

subcontractors and all other persons directly or indirectly employed by him/her on the Site.

• The Bidder shall provide the necessary first aid facilities at the construction site in accordance with

OSHA instructions and guidelines.

• At a minimum. all workers performing on-site construction work shall wear high visibility safety

vests, hard hats and appropriate footwear, and shall wear safety goggles and gloves as appropriate

for the work task they are undertaking.

• The Contractor shall furnish a copy of its safety plan prior to mobilization to site.

2.5 Culturally Sensitive Sites

If any objects of cultural or historical significance are discovered during construction the Contractor

shall notify the Owner’s CM immediately.

2.6 Governing Law

The laws of QIN shall govern this RFB and associated processes and procedures. This RFB does not

constitute or include a waiver of QIN’s sovereign immunity.

2.7 Prevailing Wage

Contractor agrees to comply with all applicable laws, regulations, and policies of the United States and

the State of Washington or other jurisdiction which affect wages and job safety. The Sponsor agrees

when state prevailing wage laws (RCW 39.12) are applicable, to comply with such laws, to pay the

prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part

of this contract, and to file a statement of intent to pay prevailing wage with the Washington State

Department of Labor and Industries as required by RCW 39.12.40. The Sponsor also agrees to comply

with the provisions of the rules and regulations of the Washington State Department of Labor and

Industries.

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2.8 Nation’s Tribal Employment (TERO)

The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian

Preference policy that applies to this contract. Other TERO requirements include submission of a

Compliance Plan and payment of a fee prior to commencing work on the Quinault Indian Reservation.

Every Contractor with a Contract Sum of $10,000 or more, or more than one contract in a 12-month

period and the aggregate sum of those contracts is $10,000 or more, shall pay a one-time fee of 1.75% of

the total Contract Sum. Such fees shall be paid by the Contractor. Contact Evelyne Kalama, (360) 276-

8211, ext. 4805, or email EKalama@quinault.org.

2.10 Retainage

The Owner shall hold back a retainage in the amount of five percent (5%) of any and all payments made

to the Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all

necessary releases from the State Department of Revenue and the State Department of Labor and

Industries, and until settlement of any liens filed under chapter 60.28 RCW, whichever is later.

2.11 Bid Deposit

Bidders shall submit a bid deposit equal to 5 percent (5%) of the bid amount. The deposit may be in

cash, certified check, cashier’s check or surety bond.

2.12 Performance Bond

A performance bond of 1% of the total contract price is required for this bid.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

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