Project Information

Bid Title

Cationic Emulsion Polymer

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 4787

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
April 22, 2026 2:00PM	Cationic Emulsion Polymer	ITB 4787	Nicholas Jaworski	Open

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CITY OF ANN ARBOR

INVITATION TO BID

Cationic Emulsion Polymer

ITB No. 4787

Due Date: April 22, 2026 by 2:00 P.M. (Local Time)

Water Resource Recovery Facility

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

3

INVITATION TO BID

8

SPECIFICATIONS

10

BID FORM

12

ATTACHMENTS

City of Ann Arbor Standard Purchase Order Terms and Conditions

City of Ann Arbor Vendor Conflict of Interest Disclosure Form

City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice

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INSTRUCTIONS TO BIDDERS

General

The City of Ann Arbor's Procurement Office is soliciting bids for the purchase of approximately 45,000

gallons of Cationic Emulsion Polymer based on the specifications provided herein. The previously

accepted ITB price was $1.32 per pound in June of 2022.

The pricing provided for this ITB shall be firm for one (1) year (July 01,2026- June 30, 2027). Upon

mutual agreement between the City and the vendor the pricing provided in this ITB may be extended

for three (3) additional one (1) year periods not to exceed four (4) years in total. Any price adjustments

in shall be tied to the producer price index for basic chemical manufacturing (PPI code 3251) and

renewals will be evaluated if they are in the best interest of the City.

Cationic emulsion polymer must be supplied to the City Water Resource Recovery Facility, fob

destination, freight prepaid. The selected bidder will be responsible for transferring the product from the

transport vehicle to the City storage vessel.

Each bidder shall provide the City of Ann Arbor with a complete copy of the U.S. Department of

Occupational Safety & Health Administration Safety Data Sheet (SDS) and a typical specification sheet

for the product with each product bid.

Any Bid which does not conform fully to these instructions may be rejected.

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to

meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are

permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the

person signing the Bid.

Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are

not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative

bids are specifically requested. If alternatives are requested, any deviation from the specification

must be fully described, in detail on a clearly marked "Alternate" section of Bid form.

Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization

responsible for the decision as to the fees being offered in the Bid and has not and will not

participated in any action contrary to the terms of this provision.

Questions or Clarifications / Designated City Contacts

All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be

accepted from any and all prospective Bidders in accordance with the terms and conditions of the

ITB.

All questions shall be due on or before April 13, 2026 by 5:00 P.M. (local time) and should be

addressed as follows:

Specification/Scope of Work questions emailed to Nicholas Jaworski, Assistant Manager,

Water Resource Recovery Services Unit at NJaworski@a2gov.org

Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org

Any error, omissions or discrepancies in the specification discovered by a prospective contractor

and/or service provider shall be brought to the attention of Colin Spencer at cspencer@a2gov.org

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after discovery as possible. Further, the contractor and/or service provider shall not be allowed to

take advantage of errors, omissions or discrepancies in the specifications.

Site Inspection

On or prior to April 13, 2026, a bidder may inspect the City’s site and equipment. Inspections are by

appointment only during business hours (8:00 a.m. to 3:00 p.m). Appointments can be scheduled by

email to Nicholas Jaworski, Assistant Manager, Water Resource Recovery Services Unit at

Njaworski@a2gov.org. No appointments will be scheduled after this date.

Addenda

If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to

Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web

site www.A2gov.org for all parties to download.

Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it

has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall

not relieve the Bidder of the responsibility for complying with the terms thereof.

The City will not be bound by oral responses to inquiries or written responses other than written

addenda.

Bid Submission

All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or before April

22, 2026 by 2:00 P.M. (Local time). Bids submitted late or via oral, telephonic, telegraphic,

electronic mail or facsimile will not be considered or accepted.

Each Bidder must submit one (1) original printed bid and one (1) bid copy in a sealed

envelope clearly marked: ITB No. 4787 – Cationic Emulsion Polymer.

Bids must be addressed and delivered to:

City of Ann Arbor

Procurement Unit,

c/o Customer Services, 1st Floor

301 East Huron Street

Ann Arbor, MI 48104

All Bids received on or before the Due Date will be publicly opened and recorded immediately. No

immediate decisions are rendered.

The following forms provided within this ITB Document should be included in

submitted bids.

• Vendor Conflict of Interest Disclosure Form

• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance

Bids that fail to provide these forms listed above upon bid opening may be rejected

as non-responsive and may not be considered for award.

Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann Street (north)

vestibule/entrance of City Hall which is open to the public Monday through Friday from 8am to 5pm

(except holidays). The City will not be liable to any prospective offeror for any unforeseen

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circumstances, delivery, or postal delays. Postmarking on the due date will not substitute for receipt

of the bid. Bidders are responsible for submission of their bid. Additional time will not be granted to

a single prospective bidder. However, additional time may be granted to all bidders at the discretion

of the City.

Award

The City intends to award a Contract/Purchase Order to the lowest responsible Bidder(s) providing

the best value to the City. The City may, at its sole discretion, award line-by-line in the best interest

of value to the City.

Responsible bidder means a bid submitted, which conforms in all aspects of the requirements set

forth in the invitation to bid. All aspects could include references, past experience, past

performance, and qualifications.

Official Documents

The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through the

Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained from

any other source are not Official copies. Addenda and other bid information will only be posted to

these official distribution sites. If you obtained City of Ann Arbor Bid documents from other sources,

it is recommended that you register on www.MITN.info and obtain an official Bid.

Taxes

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such

taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption certificates

when requested.

Withdrawal of Bids

After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty

(120) days.

Non-Discrimination Requirements

All contractors proposing to do business with the City shall satisfy the non-discrimination

administrative policy adopted by the City Administrator in accordance with the Section 9:158 of the

Ann Arbor City Code. Breach of the obligation not to discriminate shall be a material breach of the

contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination Ordinance

attached at all work locations where its employees provide services under a contract with the City.

Conflict Of Interest Disclosure

The City of Ann Arbor Purchasing Policy requires that prospective Vendors complete a Conflict of

Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and until

the Procurement Unit and the City Administrator have reviewed the Disclosure form and determined

that no conflict exists under applicable federal, state, or local law or administrative regulation. Not

every relationship or situation disclosed on the Disclosure Form may be a disqualifying conflict.

Depending on applicable law and regulations, some contracts may awarded on the recommendation

of the City Administrator after full disclosure, where such action is allowed by law, if demonstrated

competitive pricing exists and/or it is determined the award is in the best interest of the City. A copy

of the Vendor Conflict of Interest Disclosure Form is attached.

Debarment

Submission of a Bid in response to this ITB is certification that the Bidder is not currently debarred,

suspended, proposed for debarment, and declared ineligible or voluntarily excluded from

participation in this transaction by any State or Federal departments or agency. Submission is also

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