Project Information

Bid Title

Lake Tobesofkee Dam Automated Gate System (RFP)

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Feb 26, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-038-LH

Original Source

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Bid Documents

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Project Description

26-038-LH Lake Tobesofkee Dam Automated Gate System (RFP) (3/26/2026)

February 24, 2026

Published by jwilliams5

A. Invitation

1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (original plus 3 copies & Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb Government Center Annex, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, March 26, 2026, for Lake Tobesofkee Dam Automated Gate System Upgrade for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

2. Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on Thursday, March 26, 2026, at 2:00 pm.

3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us .

B. Bid Documents

1. Bid documents may be examined and obtained, viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

C. Pre-Bid

1. A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, March 3, 2026, in the Procurement Conference Room, 3rd floor, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201. This prebid is not mandatory. Deadline for submitting questions is Friday, March 5, 2026, at 3:00 p.m. All questions to be submitted by email only to Lhardwick@maconbibb.us

D. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

E. Sealed Bids

1. Envelopes shall be identified on the outside as

“Bid 26-038-LH # – Dam Automated Gate System Upgrade”

and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

Suite 308, 700 Poplar Street

Macon, Georgia 31201

F. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

G. Responsiveness

To be considered “responsive” the submission must include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

H. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Three (3) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

I. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

J. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

K. Contract Award

1. The contract, if awarded, will be based on technical and cost proposal scores.

2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of

Georgia Annotated.

3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a schedule of work.

26-038-LH Design Build Lift Gate System Upgrade Build-RFP

26-038-LH Attachment A

26-038-LH-Attachment B Design Build for Lift Gate System Scope of Work

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors

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