Project Information

Bid Title

Lake Tobesofkee Dam Automated Gate System (RFP)

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Feb 26, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-038-LH

Original Source

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Bid Documents

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Project Description

26-038-LH Lake Tobesofkee Dam Automated Gate System (RFP) (3/26/2026)

February 24, 2026

Published by jwilliams5

A. Invitation

1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (original plus 3 copies & Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb Government Center Annex, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, March 26, 2026, for Lake Tobesofkee Dam Automated Gate System Upgrade for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

2. Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on Thursday, March 26, 2026, at 2:00 pm.

3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us .

B. Bid Documents

1. Bid documents may be examined and obtained, viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

C. Pre-Bid

1. A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, March 3, 2026, in the Procurement Conference Room, 3rd floor, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201. This prebid is not mandatory. Deadline for submitting questions is Friday, March 5, 2026, at 3:00 p.m. All questions to be submitted by email only to Lhardwick@maconbibb.us

D. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

E. Sealed Bids

1. Envelopes shall be identified on the outside as

“Bid 26-038-LH # – Dam Automated Gate System Upgrade”

and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

Suite 308, 700 Poplar Street

Macon, Georgia 31201

F. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

G. Responsiveness

To be considered “responsive” the submission must include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

H. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Three (3) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

I. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

J. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

K. Contract Award

1. The contract, if awarded, will be based on technical and cost proposal scores.

2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of

Georgia Annotated.

3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a schedule of work.

26-038-LH Design Build Lift Gate System Upgrade Build-RFP

26-038-LH Attachment A

26-038-LH-Attachment B Design Build for Lift Gate System Scope of Work

Attachment Preview

Macon-Bibb County, Georgia

REQUEST FOR PROPOSAL

FOR

Lake Tobesofkee Dam Automated Gate System Upgrade

95966

92523

93637

95939

BID NUMBER: Enter 26-038-LH

ISSUED: Enter FEBRUARY 24, 2026

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, MARCH 26, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon-Bibb County City Hall

Macon, Georgia 31201

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents

are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged

businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

TABLE OF CONTENTS

I. GENERAL ...........................................................................................................................................................1

A. INVITATION ......................................................................................................................................................1

B. BID DOCUMENTS..............................................................................................................................................1

C. PRE-BID ...........................................................................................................................................................2

D. BID BOND ........................................................................................................................................................2

E. SEALED BIDS ...................................................................................................................................................2

F. Responsiveness……………………………………………………………………………………………….2

G. Responsibility………………………………………………………………………………………………...2

H. VALIDITY……………………………………………………………………………………………………..2

I. Local Preference…………………………………………………………………………………………… 2

J. CONTRACT AWARD…………………………………………………………………………………………...2

K. SURETY……………………………………………………………………………………………………… 3

L. PAYMENT CONDITIONS………………………………………………………………………………………. 3

M. EXCISE TAXES……………………………………………………………………………………………….. 3

N. INSURANCE ......................................................................................................................................................4

II. INSTRUCTIONS TO BIDDERS.........................................................................................................................5

A. DEFINITIONS ....................................................................................................................................................5

B. RELATED DOCUMENTS.....................................................................................................................................5

C. BIDDER’S REPRESENTATION ............................................................................................................................6

D. DOCUMENT DISCREPANCIES ............................................................................................................................5

E. RESERVATIONS ................................................................................................................................................6

F. SURETY AND INSURANCE COMPANIES .............................................................................................................6

III. SPECIAL CONDITIONS ....................................................................................................................................6

A.

B.

C.

D.

E.

F.

G.

H.

I.

J.

K.

L.

IV.

GENERAL .........................................................................................................................................................6

PERMITS AND LICENSES ...................................................................................................................................6

LAYOUT OF WORK ...........................................................................................................................................7

WORK AREA ....................................................................................................................................................7

UNDERGROUND UTILITIES ...............................................................................................................................8

TRAFFIC CONTROL...........................................................................................................................................7

EROSION CONTROL ..........................................................................................................................................7

VANDALISM .....................................................................................................................................................7

MATERIAL DISPOSAL .......................................................................................................................................7

EXTENSION OF TIME ........................................................................................................................................8

LIQUIDATED DAMAGES....................................................................................................................................8

INSPECTION ......................................................................................................................................................8

EXECUTION ..................................................................................................................................................8

A. GENERAL .........................................................................................................................................................8

B. SPECIFICATIONS ...............................................................................................................................................8

C. SCHEDULE........................................................................................................................................................8

V. WARRANTY.......................................................................................................................................................9

VI. SUBMITTAL FORMAT AND REQUIREMENTS…………………………………………………………...10

VII SCORING………………………………………………………………………………………………………11

VII AWARD BASIC……………………………………………………………………………………………….11

FORMS PROVIDED:

BID FORM

BIDDER QUALIFICATION FORM

FINANCIAL & LEGAL STABILITY STATEMENT

LIST OF SUB-CONTRACTORS

BIDDER MINORITY PARTICIPATION GOAL

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT

ATTACHMENTS:

A – SUPPLEMENTARY DOCUMENTS (FORMS PROVIDED)

B – SCOPE OF WORK

I.

GENERAL

Lake Tobesofkee Dam Automated Gate System Upgrade

A.

Invitation

1.

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (original

plus 3 copies & Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb Government Center

Annex, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in

Macon, Georgia on Thursday, March 26, 2026, for Lake Tobesofkee Dam Automated Gate System Upgrade

for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

2.

Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on

Thursday, March 26, 2026, at 2:00 pm.

3.

Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the

solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.

Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise

Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us

4.

Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the

solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.

Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise

Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us .

B.

Bid Documents

1.

Bid documents may be examined and obtained, viewed and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

C.

Pre-Bid

1.

A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, March 3, 2026, in the Procurement

Conference Room, 3rd floor, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201. This prebid is

not mandatory. Deadline for submitting questions is Friday, March 5, 2026, at 3:00 p.m. All questions to be

submitted by email only to Lhardwick@maconbibb.us

D.

Bid Bond

1.

Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not

less than five percent (5%) of the total base bid.

a)

This bid security shall become payable to the Owner only if the bidder, to whom award is made,

should fail to execute a contract with the Owner and furnish bond and insurance in accordance with

terms of the contract within ten (10) days after notification of award.

E.

Sealed Bids

1.

Envelopes shall be identified on the outside as

“Bid 26-038-LH # – Dam Automated Gate System Upgrade”

and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

Suite 308, 700 Poplar Street

Macon, Georgia 31201

1

F.

Bid Bond

1.

Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not

less than five percent (5%) of the total base bid.

a)

This bid security shall become payable to the Owner only if the bidder, to whom award is made,

should fail to execute a contract with the Owner and furnish bond and insurance in accordance with

terms of the contract within ten (10) days after notification of award.

G.

Responsiveness

To be considered “responsive” the submission must include completed copies of the following documents:

•

Price Proposal Form

•

Proposer Qualification Form

•

List of Sub-Consultants

•

Minority Participation Goal

•

Financial & Legal Stability Statement

•

Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

•

Non-Collusion Affidavit

H.

Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

•

Three (3) years of experience providing the services included herein

•

Licensed to do business in the State of Georgia

•

Financially and legally responsible to perform the services included herein

I.

Validity

1.

No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

J.

Local Preference

1.

Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within

5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

K.

Contract Award

1.

The contract, if awarded, will be based on technical and cost proposal scores.

2.

Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of

Georgia Annotated.

3.

Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a

schedule of work.

2

L.

Surety

1.

Whereas the anticipated contracted price exceeds $5,000.00 the bidder to whom the award is made shall

submit a Payment Bond and a Performance Bond, both in the amount of one hundred percent (100%) of the

contract price.

a)

Bonding company/Surety shall be:

(1) Rated B+ or better in the current Key Rating Guide as issued by A.M. Best Company,

Oldwick, NJ.

(2) Licensed to do business in the State of Georgia.

M. Payment Conditions

1.

The County Inspector will collect material tickets, measures, and inspect work completed to date on said

job and report to the Project Manager for payment.

2.

A 5% retainage will be withheld from each payment until the final payment is made. The Owner will only

pay for items used and actual work performed.

3.

Change orders are issued for any variance from contract or plan sheets.

4.

Any unauthorized work or material change will not be paid for unless a change order has been issued.

N.

Excise Taxes

1.

Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb County in

the care of the contractor. If the shipping papers show clearly that any such materials are so consigned, the

shipment shall be exempt from the tax on transportation of property under the provisions of Section 3478(b) of

the Internal Revenue Code, as amended by Public Law 180-78th Congress.

2.

The Contractor shall pay all transportation charges.

3.

Each bidder shall take this exemption into account in calculating his bid.

3

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors

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