Project Information

Bid Title

Bid NO. 26-29 City Wide Plumbing Services

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Jun 12, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-29

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-29
Bid Title:	Bid NO. 26-29 City Wide Plumbing Services
Category:	City Solicitations
Status:	Open

Publication Date/Time: 6/12/2026 8:00 AM Publication Information: Bid NO. 26-29 City Wide Plumbing Services Closing Date/Time: 7/2/2026 2:30 PM Submittal Information: Paper Sealed Bids Bid Opening Information: 448 Hwy 75N Huntsville, TX Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Fee: No Business Hours: 8:00 AM = 5:00 PM Plan Holders List: N/A Related Documents: Bid NO. 26-29 City Wide Plumbing Services

Attachment Preview

CITY OF

Huntsville

INVITATION TO BID NO. 26-29

“CITY WIDE PLUMBING SERVICES”

RETURN SEALED

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:30 P.M., Central Time

July 2, 2026

MARK ENVELOPE: “Solicitation Packet 26-29”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-29 CITY WIDE PLUMBING SERVICES.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 19

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

June 12, 2026 – Release Solicitation

June 17 and June 20, 2026 - Legal Advertisement

June 23, 2026 – Questions Due to the Procurement Manager

June 25, 2026 – Final Addendum Posted

July 2, 2026 at 2:30 P.M. – Public Opening

July 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-29 CITY WIDE PLUMBING SERVICES” It is the

sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after June 23,

2026 @ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before June 25, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

Page 2 of 19

OBJECTIVE

The objective of this solicitation is to secure the necessary supplies that keep operations running smoothly while achieving the

most advantageous combination of cost, quality, and reliability. Rather than focusing solely on the lowest price, the evaluation

considers factors like product durability, vendor performance, availability, and delivery, ensuring long-term efficiency, reduced

downtime, and overall value for the organization.

TERM OF CONTRACT

The term of this contract shall be from: Award through September 30, 2027. This Contract will have four (4) one

(1) year renewal options as follows:

Option Year 1: October 1, 2027 through September 30, 2028

Option Year 2: October 1, 2028 through September 30, 2029

Option Year 3: October 1, 2029 through September 30, 2030

Option Year 4: October 1, 2031 through September 30, 2032

This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions

shall be at the same terms and conditions, plus any written approved changes.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City of Huntsville intends to establish a contract to respond to failures, installation and maintenance of plumbing

systems throughout the City’s buildings by creating an agreement to include repairs, part replacements, labor, installation of

appliances, new systems and other plumbing services as the need arises. The City’s plumbing system consists of standard

underground plumbing pipes and above ground pipes. Additionally consists of ice makers, dishwasher water lines, washing

machine water lines, coffee makers and other small appliances requiring water service. This solicitation includes labor,

equipment, materials, chemicals, and anything necessary to repair, replace, and install existing and new plumbing systems

and/or appliances.

VENDOR REQUIREMENTS

• Services under this contract shall include regular and emergency service calls.

• All appliance installations shall comply with the manufacturer’s warranty and be completed by the successful

bidder.

• All parts and materials required to complete services must be new and unused unless written permission is given

by the Building Maintenance Supervisor.

• Copies of original invoices for replacement parts purchased by the vendor shall be provided when requested by the

City of Huntsville.

• Shall be available and prepared to provide staff and all the required services to handle at least two (2) locations at

the same time, if required by the City of Huntsville.

• Repair, replacement and installation of plumbing systems will take place during the regular service window hours of

8:00 a.m. to 5:00 p.m., Monday through Friday, and may continue outside of the regular services window at the sole

Page 3 of 19

option of the City of Huntsville. The Contractor will not be required to work on holidays or after hours except in the

event of an emergency call.

• Must maintain availability twenty-four (24) hours per day and seven (7) days per week.

• Must respond to work order calls within two (2) hours. If unable to respond, the City reserves the right to contact next

available responder.

• Vendor and/or Technician(s) shall maintain and provide the City a current plumbing license throughout the length of

the contract.

• Must possess a valid master plumber license with the Texas State Board of Plumbing Examiners (TSBPE).

• Required to register its plumbing license with the City of Huntsville.

• Must have a minimum of 5 years’ commercial plumbing experience.

SERVICE REQUIREMENTS

• Vendor must furnish labor, miscellaneous parts, equipment, tools, transportation, methods of communication, and if

required, miscellaneous services.

• Provide qualified technicians to perform various duties as directed by a building maintenance representative.

• Technicians shall contact building maintenance representative upon arrival at job site.

• Actual travel time to and from the job work location is not reimbursable under this agreement. Travel costs shall be

included in the hourly rate for labor.

• Technicians shall ensure that the authorized City of Huntsville representative logs the start and completion times on

the service ticket for services performed.

• All work required to correct any problems diagnosed by the vendor shall be approved by building maintenance

representative prior to work being performed.

• Any work requiring a separate license shall be performed under the applicable license as required under local or

state law.

• Work area must be kept clean and free of materials, debris, and vendor equipment to the satisfaction of the authorized

building maintenance representative.

• With the approval of the building representative the Vendor must remove from the building and dispose of all defective

materials removed in performance of the service and in strict accordance with all applicable rules, regulations, codes,

laws, ordinances, statutes, etc.

• All areas must remain free of scrap materials, dirt, dust, and debris generated in performance of the service at the

time the service is provided.

• Equipment located above the ceiling line and above a work area, the vendor shall cover the furnishings and floor

area located below the equipment prior to commencing work.

• All subcontractors to perform any one or multiple parts of this solicitation must be approved by the Purchasing

Department prior to any work being performed.

• Vendor shall clean, repair or replace any item damaged by the vendor or its subcontractor(s) during the

performance of the service to the satisfaction of the City of Huntsville and at no additional cost to the City;

• The awarded vendor can complete additional services and/or requests made by the City not listed in this bid

document as they relate to plumbing services;

• All work must comply with the current International Plumbing Code.

SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

Page 4 of 19

PRICE CHART

SUMBIT COPY OF CLASS MASTER PLUMBER LICENSE

Item

Description

1 Initial inspection/trip charge (flat rate)

Hourly rate for one (1) technician

Services and repair (labor) during regular business hours from 8:00 a.m. to 5:00 p.m.

Monday through Friday

2

Hourly rate for one (1) additional technical

Services and repair (labor) during regular business hours from 8:00 a.m. to 5:00 p.m.

Monday through Friday

Hourly rate for one (1) technician

Services and repair (labor) on weekends, holidays and non-business hours on weekdays

3

Hourly rate for one (1) additional technical

Services and repair (labor) on weekends, holidays and non-business hours on weekdays

Price

$_______________

$_______________

$_______________

$_______________

$_______________

Percentage to be charged above invoice price for replacement parts, material and new

units/equipment purchased by the successful bidder.

4

Example: A part from an AC unit needs to be replaced and the part costs the vendor

100.00 dollars. If you give a 20% above invoice price, the City will pay you $120.00 for

such part.

$100.00 + ($100.00 x .20 %) = $120.00.

%_______________

5 Provide TSBPE master plumber license number

________________

Page 5 of 19

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.