Project Information

Bid Title

RFP Tree Pruning and Removal Services

Issuing Agency

City of San Bruno

Location

California

Published Date

Apr 16, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Tree Pruning and Removal Services
Category:	Bidding Opportunities
Status:	Open

Description: CITY is soliciting proposals from qualified tree care and maintenance firms ("proposers") for the award of a contract to provide the following services: 1. Annual pollarding of the sycamore and mulberry street trees in each year of CITY’s four-year tree pruning program. 2. Annual street tree structural/safety pruning in each year of CITY’s four-year street tree pruning program. 3. Parks, medians, and open space tree pruning, tree removal, and stump grinding, as needed. 4. Sidewalk repair program tree root pruning, tree removal, and stump grinding, as needed. 5. Emergency Services to respond Publication Date/Time: 4/15/2026 12:00 AM Publication Information: https://www.barkerblueplanroom.com/projects/public Closing Date/Time: 5/15/2026 2:00 PM Submittal Information: csdcontracts@sanbruno.ca.gov Pre-bid Meeting: 4/22/2026 Contact Person: RFP CONTACT: Contact Person: Audrey Afe-Tuufuli, CS Business Manager Contact Phone: 650-745-1744 Contact Email: csdcontracts@sanbruno.ca.gov PROJECT MANAGER Contact Person: Dan Venezia, Parks Manager Contact Phone: 650-616-7194 Requests Site Visits: dvenezia@sanbruno.ca.gov Related Documents: RFP Tree Pruning and Removal Services

Attachment Preview

REQUEST FOR PROPOSALS

TREE PRUNING AND REMOVAL SERVICES

MAYOR

Rico E. Medina

CITY COUNCIL

Rico E. Medina, Mayor

Sandy Alvarez, Vice Mayor

Tom Hamilton, Council Member

Michael Salazar, Council Member

Marty Medina, Council Member

CITY MANAGER

Alex D. McIntyre

COMMUNITY SERVICES DEPARTMENT

Travis M. Karlen, Director

Request for Proposals and Notice to Contractors:

ISSUED: Wednesday, April 15, 2026

DUE DATE: Friday, MAY 15, 2026, 2:00PM

MAIL PROPOSAL TO: 567 El Camino Real, San Bruno, CA 94066

COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

Table of Contents

I.

NOTICE INVITING PROPOSALS ..................................................................................3

II. SCOPE SUMMARY........................................................................................................3

III. CONTRACT TERM.........................................................................................................4

IV. INSTRUCTIONS FOR PROPOSAL SUBMITTALS ........................................................4

V. RFP IMPORTANT DATES ..............................................................................................7

VI. PROPOSAL DELIVERY & CONTENT REQUIREMENTS ..............................................8

VII. CONTRACTORS’ REQUIREMENTS ...........................................................................10

VIII. RFP EVALUATION PROCESS.....................................................................................13

IX. SELECTION PROCESS...............................................................................................15

X. CONTRACT REQUIREMENTS....................................................................................16

XI. APPENDIXES & ATTACHMENTS ................................................................................21

Scope of Work (SOW) ...................................................................................................22

Scope of Work Acknowledgement .................................................................................42

RFP Proposal.................................................................................................................43

Additional Information ....................................................................................................46

Proposal Guarantee (Bond) ...........................................................................................50

Addenda Acknowledgement ..........................................................................................51

Non-Collusion Affidavit...................................................................................................52

RFP Score Card.............................................................................................................54

General Service Agreement ...........................................................................................55

RFP Submittal Packet Check List ..................................................................................60

RFP Tree Pruning and Removal Services

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

I. NOTICE INVITING PROPOSALS

This is a Request for Proposals (“RFP”) for tree pruning and removal services as required

by the City of San Bruno (“CITY”) in accordance with the specifications, terms and

conditions specified herein.

CITY is soliciting proposals from qualified tree care and maintenance firms

("proposers") for the award of a contract to provide the following services:

1. Annual pollarding of the sycamore and mulberry street trees in each year of CITY’s

four-year tree pruning program.

2. Annual street tree structural/safety pruning in each year of CITY’s four-year street

tree pruning program.

3. Parks, medians, and open space tree pruning, tree removal, and stump grinding, as

needed.

4. Sidewalk repair program tree root pruning, tree removal, and stump grinding, as

needed.

5. Emergency Services to respond for pruning or removing trees that present an

imminent danger, as needed.

The purpose of this RFP is to provide CITY with the best possible tree care to maintain

CITY's street trees and urban forest at a level expected by CITY's residents, City

Council, City staff, and visitors to the community as set forth in the Section III of this

RFP. The successful proposer will work closely with CITY's Parks Service Manager to

ensure the most appropriate care and maintenance of CITY's street trees and urban

forest with sensitivity to CITY, its residents, and visitors.

II. SCOPE SUMMARY

The full Scope of Work provided in Appendix (A), outlines detailed requirements,

frequencies, and performance standards. Typical tasks include, but are not limited to:

Furnish all labor, supervision, methods and processes, implements, tools, machinery,

equipment, transportation, and materials to provide tree pruning and removal services,

including stump removal/grinding as required by CITY in a thorough and professional

manner and complete all work in a timely manner that will meet CITY's requirements.

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

III. CONTRACT TERM

The contract term will be four (4) years beginning July 01, 2026. CITY seeks a long-term

partnership that emphasizes quality, reliability, and continuous improvement.

IV. INSTRUCTIONS FOR PROPOSAL SUBMITTALS

This section provides general instructions and administrative guidance applicable to all

prospective proposers. It outlines CITY’s expectations for proposal preparation,

communication protocols, and the rules that govern the competitive solicitation process.

Proposers must carefully review all components of this Request for Proposal (RFP),

including all appendices, forms, and referenced documents. Proposals must follow the

formatting, content, and submission requirements outlined in this RFP. Failure to comply

may result in the proposal being deemed non-responsive.

A. PROPOSAL PREPARATION GUIDELINES

Proposals must be prepared clearly, concisely, and in accordance with the structure

outlines in the RFP. Proposals shall be made on the Proposal Form included in this

RFP as Attachment A. Proposers shall enter all requested information in the appropriate

spaces on the Proposal Form. No oral, telephone, or facsimile proposals will be

accepted. All information submitted should be accurate, complete and relevant to the

requested services. Proposers are responsible for ensuring that their submissions

reflect a thorough understanding of the Scope of Work and all contractual requirements.

Documents should be typed, legible and free of unauthorized alterations.

Erasures, interlineations, or corrections must be initialed by the proposer. Unauthorized

conditions, limitations, or alterations to the proposal documents may result in rejection.

B. EXAMINATION OF PROPOSAL DOCUMENTS

The Proposal Documents consist of this RFP, each and every document listed in the

Table of Contents of this RFP, and any addenda issued by CITY. Proposers shall

thoroughly examine and be familiar with all Proposal Documents. Submission of a

proposal shall constitute proposer’s acknowledgment upon which CITY may rely that

proposer has thoroughly examined and is familiar with the Proposal Documents. Failure

or neglect of proposer to receive or examine all or part of the Proposal Documents shall

in no way relieve the proposer from any obligations with respect to this RFP or any

resultant contract. No claim for additional compensation will be allowed that is based

upon a lack of knowledge of any part of the Proposal Documents.

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COMMUNITY SERVICES DEPARTMENT

REQUEST FOR PROPOSAL

TREE PRUNING AND REMOVAL SERVICES

C. ADDENDA

Should a proposer discover conflicts or ambiguity in the Proposal Documents that

require a decision or explanation, the proposer may request an interpretation. Such a

request shall be made in writing and emailed to csdconstracts@sanbruno.ca.gov no

later than May 01, 2-026 at 2:00 p.m. Pacific Local Time.

Every interpretation made to proposers will be in the form of an addendum issued by

CITY. Addenda, if issued, will be sent as promptly as possible to all parties and made

available on CITY’s Bid Posting portal.

Only written and properly issued Addenda(s) by CITY shall be binding; any oral and/or

other form of interpretation or clarification will have no legal or contractual effect. Oral

statements by CITY staff do not modify the RFP.

Proposers are responsible for monitoring published addenda and incorporating them

into their proposals. Proposers must acknowledge the receipt of addenda on the

Proposal Form.

D. WITHDRAWAL OR REVISION OF PROPOSALS

Before Date and Time for Receipt of Proposals - Proposals that contain mistakes

discovered by a proposer before the Submission Deadline may be modified or

withdrawn by written notice to the Parks Services Manager received prior to the

Submission Deadline. Any modification shall be clearly identified as such and shall be

made in writing, executed, and submitted in the same form and manner as the original

proposal.

A proposer may withdraw or modify its proposal prior to the submission deadline by

written request signed by the proposer’s authorized representative. Revised proposals

must be submitted before the deadline and clearly marked as revisions.

After Date and Time for Receipt of Proposal - A proposer may not modify its proposal

after the Submission Deadline. A proposer alleging a mistake in a proposal may be

permitted to withdraw its proposal if the proposer alleges that a mistake was made in its

proposal that made the price materially different than intended, provided that proposer

gives written notice of the mistake and the manner in which it occurred to the Parks

Services Manager within five (5) calendar days following the Submission Deadline and

the Parks Services Manager deems it to be in CITY’s best interest to permit the

withdrawal of the proposal due to mistake

E. NON-COLLUSION

Non-Collusion Certification - Proposals must include a completed and signed Non-

Collusion Affidavit, attached to this RFP as Appendix G. By submitting a proposal, the

proposer is certifying that it has not directly or indirectly been collusive with any other

proposer in the preparation and submission of the proposal. If at any time it shall be

found that the successful proposer, in presenting the proposal, colluded with any other

party or parties, the successful proposer shall be liable to CITY for all loss or damage

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Commodity Codes

• NAICS 561730Landscaping Services

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