Project Information

Bid Title

Scheduled Cleaning Services

Issuing Agency

Town of Bow

Location

New Hampshire

Published Date

Dec 18, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

12182026

Original Source

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Bid Documents

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Project Description

Bid Number:	12182026
Bid Title:	Scheduled Cleaning Services
Category:	RFPs & Bid Requests
Status:	Open

Description: INVITATION TO BIDScheduled Cleaning Services The Town of Bow is requesting bids for the purposes of providing Scheduled Cleaning Services at the Bow Recreation Center and Baker Free Library. Copies of the Bid Package and Project Specifications are listed on the following pages. Copies may also be obtained in person by contacting Chris Andrews, Town Facilities Manager, 603-223-3977 or For security reasons, you must enable JavaScript to view this E-mail address. . Sealed proposals clearly labeled “Scheduled Cleaning Services” must be submitted no later than 10:00 a.m. on January 12, 2026, at which time they will be publicly opened and read aloud. No faxed or unsealed bids will be considered. The Town of Bow reserves the right to reject any bid, or any part of bids, or all bids and to waive any formality or technicality in any bid in the interest of the Town of Bow. David L. Stack Town Manager Town of Bow, NH Publication Date/Time: 12/18/2025 12:00 AM Closing Date/Time: 1/12/2026 10:00 AM Related Documents: Scheduled Cleaning Services

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INVITATION TO BID

Scheduled Cleaning Services

The Town of Bow is requesting bids for the purposes of providing Scheduled Cleaning Services

at the Bow Recreation Center and Baker Free Library. Copies of the Bid Package and Project

Specifications are listed on the following pages. Copies may also be obtained in person by

contacting Chris Andrews, Town Facilities Manager, 603-223-3977 or candrews@bownh.gov.

Sealed proposals clearly labeled “Scheduled Cleaning Services” must be submitted no

later than 10:00 a.m. on January 12, 2026, at which time they will be publicly opened and

read aloud. No faxed or unsealed bids will be considered.

The Town of Bow reserves the right to reject any bid, or any part of bids, or all bids and to

waive any formality or technicality in any bid in the interest of the Town of Bow.

David L. Stack

Town Manager

Town of Bow, NH

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Section 1. Project

INVITATION TO BID

Scheduled Cleaning Services

The Town of Bow New Hampshire wishes to engage the services

of a qualified private firm to provide the Town with SCHEDULED

CLEANING SERVICES at the Bow Recreation Center located at

21 Bow Center Rd. and the Baker Free Library located at 509

South St. Firms submitting a proposal must be lawfully engaged in

the service of performing Cleaning Services in the State of New

Hampshire.

.

Section 2. Scope and Specifications

1. Work to be performed: The Contractor agrees to perform in a workmanlike

manner and according to standard practices all work described. Such work

will be performed at the Bow Recreation Center and Baker Free Library

located in Bow NH.

2. Services to be performed 5 days a week according to cleaning specifications

provided by the Town below. Satisfactory performance will be measured to

APPA Level 2 “Ordinary Tidiness” or better:

3. Schedule is to be on an “Off-Hours” scheduled basis currently anticipated

between the hours of Bow Recreation Center 9pm-6am and Baker Free

Library: 9:00pm-10am.

4. All staffing and cleaning equipment will be provided by the Contractor,

including vacuums, mops, brooms, cleaning rags, personal protective

equipment, and hand tools.

5. All consumable janitorial supplies will be provided by the Town including

trash liners, paper goods, surface specific cleaners and disinfectants, and soap

dispenser refills. Specialty items provided by the Contractor shall be billed as

separate items in addition to the cleaning charge.

6. Trash and debris may be removed to the contracted dumpster on the premises

at the Bow Recreation Center and to the trash cans at the Baker Free Library,

trash cans to be moved to the street for pick-up on Tuesday. “Lost and Found”

items shall be turned over to the Town for return or disposal. Recycling will

be as directed by the Town.

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7. Extra Services, not listed in the cleaning specifications, will be done on a

will-call basis as needed, and if significant, will be listed as a separate charge.

INVITATION TO BID

Scheduled Cleaning Services

8. Worker Qualifications: All workers to be properly trained in cleaning

procedures and methods standard in the industry, including disinfection

procedures specified by the US Centers for Disease Control and Prevention

(CDC) designed to reduce the spread of communicable diseases. No person

shall be allowed on the property who is not directly involved in the

performance of the custodial services.

9. Workplace safety: The Contractor shall agree to abide by all federal, state, and

local laws, rules, and regulations prohibiting discrimination in employment and

controlling workplace safety.

10. Security/Confidential Information: The Contractor shall be responsible for

all keys issued to him/her. All doors and windows shall be closed and locked

upon completion of cleaning operations in the area. The Contractor agrees that

any information received or obtained by the Contractor or Contractor’s

employees during the course of the work specified in the Agreement which

concerns the personal, financial or other affairs of the client, its customers,

and employees shall be kept in full confidence and shall not be revealed to any

other person, firm, organization or entity except where required by law.

11. Contract Additions/Addendums: Written additions /addendums or

adjustments agreed to by both parties shall not negate the rest of the contract,

merely expand or redefine any points contained within.

BASE SERVICES: Bow Recreation Center 9pm-6am

Monday through Friday

Program areas – daily floor washing to include Bruins Rm, Hallway (s), Kitchen/Art Room

• Empty waste receptacles and replace liners in bathrooms.

• Remove fingerprints and marks from light switches and door frames

• Remove cobwebs

• Stock hand towels and hand soap

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INVITATION TO BID

Scheduled Cleaning Services

• Clean and sanitize drinking fountain and sink/basins

• Clean, sanitize, and polish, brightwork, dispensers, and appliances

• Remove splash marks from walls and around sinks and toilets.

Classrooms floors to be washed on a rotating basis as follows:

• Monday; Red Sox and Fisher Cats

• Tuesday; Celtics, Patriots and Monarchs

• Wednesday: Red Sox, Fisher Cats and Gym

• Thursday; Celtics, Patriots and Monarchs

• Friday; all classroom floors

Baker Free Library: 9:00pm-10am

Program Areas

• Empty waste receptacles and replace liners.

• Vacuum all carpets and mats

• Vacuum all hard floors, damp mop as necessary

• Dust all horizontal surfaces of desks, chairs, tables and other furniture

• Damp wipe all horizontal surfaces with disinfectant

• Remove fingerprints and marks from light switches and door frames

• Clean glass doors inside and out

• Clean and sanitize chairs and seats

• Spot clean walls and painted surfaces

• Remove cobwebs

• Ensure all areas are arranged neatly

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INVITATION TO BID

Scheduled Cleaning Services

Entry Vestibule

• Clean glass and remove marks from walls

• Clean and sanitize door handles and crash bars.

• Clean vestibule floors

Lavatories – Five Single Occupant Lavatories

• Stock toilet tissue, hand towels, facial tissues and hand soap

• Empty waste receptacles and replace liners. Wash receptacles as needed

• Clean and polish mirrors

• Wipe hand towel dispensers/hand dryers

• Wipe down doors and sills, remove all dust and marks

• Clean and sanitize all toilets/basins. Polish all bright work

• Remove splash marks from walls and partitions around basins

• Mop clean restroom floors with disinfectant

Kitchenette Area

• Stock hand towels and hand soap

• Empty waste receptacles and replace liners. Wash receptacles as needed

• Clean and sanitize drinking fountain and sink/basins

• Clean, sanitize, and polish, brightwork, dispensers, and appliances

• Remove splash marks from walls and around sinks

• Mop clean kitchenette floors with disinfectants

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Commodity Codes

• NAICS 561720Janitorial Services

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