Project Information

Bid Title

Request for Proposals - Kolb Park Playground Project

Issuing Agency

City of Paducah

Location

Kentucky

Published Date

Apr 29, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals - Kolb Park Playground Project

The City of Paducah Parks and Recreation Department is seeking proposals from qualified vendors for the furnishing, delivery, and installation of new playground equipment, and optional safety surfacing for Kolb Park, located in Paducah’s Southside. This project is funded in whole or in part through a Community Development Block Grant (CDBG) and all applicable federal, state, and local requirements shall apply. Qualified vendors must be licensed and authorized to operate in the Commonwealth of Kentucky and must demonstrate experience in the design, supply, and installation of playground equipment and safety surfacing for public park facilities in compliance with all applicable standards, including National Recreation and Park Association (NRPA) and Certified Playground Safety Inspector (CPSI) requirements.

The selected vendor shall provide all labor, materials, equipment, permits, demolition, hauling, installation, and related services necessary to complete the project in accordance with the specifications contained herein. The total project budget shall not exceed $199,000, and must be inclusive of all services, materials, installation, and applicable fees. Vendors are invited to submit a proposal in accordance with the requirements as described herein no later than 10:00 am on Thursday, May 14, 2026.

Request for Proposals Packet - Kolb Park Playground Project

Attachment Preview

REQUEST FOR PROPOSALS

PLAYGROUND PROJECT

KOLB PARK

Paducah, Kentucky

ISSUE DATE: April 30, 2026

DUE DATE: May 14, 2026

Contract Manager: Amie Clark, Director of Parks & Recreation

Contact Information: aclark@paducahky.gov

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CITY OF PADUCAH, KENTUCKY

REQUEST FOR PROPOSALS

KOLB PARK PLAYGROUND PROJECT

INVITATION

The City of Paducah Parks and Recreation Department is seeking proposals from qualified vendors for the

furnishing, delivery, and installation of new playground equipment, and optional safety surfacing for Kolb

Park, located in Paducah’s Southside.

This project is funded in whole or in part through a Community Development Block Grant (CDBG) and all

applicable federal, state, and local requirements shall apply.

Qualified vendors must be licensed and authorized to operate in the Commonwealth of Kentucky and must

demonstrate experience in the design, supply, and installation of playground equipment and safety surfacing

for public park facilities in compliance with all applicable standards, including National Recreation and

Park Association (NRPA) and Certified Playground Safety Inspector (CPSI) requirements.

The selected vendor shall provide all labor, materials, equipment, permits, demolition, hauling,

installation, and related services necessary to complete the project in accordance with the specifications

contained herein.

The total project budget shall not exceed $199,000, and must be inclusive of all services, materials,

installation, and applicable fees.

Vendors are invited to submit a proposal in accordance with the requirements as described herein no later

than 10:00 am on Thursday, May 14, 2026.

BACKGROUND

In 2005, the City of Paducah Parks and Recreation Department converted a city pool into a large

playground with picnic shelter and restrooms.

The city seeks to replace the existing playground structures with new inclusive playground equipment to

better serve children ages 2 – 12 years and improve accessibility, safety and the overall recreational

experience for the surrounding community.

MINIMUM VENDOR QUALIFICATIONS

Respondents must meet or exceed the following minimum qualifications:

1. Be legally authorized to operate within the Commonwealth of Kentucky.

2. Be experienced in the design, supply, and installation of public playground equipment and safety

surfacing.

3. Demonstrate compliance with Kentucky Building Code.

4. Demonstrate compliance with NRPA, CPSI, ADA accessibility standards, and all applicable

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playground safety standards.

5. Procure, at vendor’s expense, all permits, certificates, and licenses required for project completion.

6. Comply with all federal, state, and local laws, ordinances, and regulations.

7. Provide no fewer than three (3) references for similar completed playground projects.

8. Provide insurance meeting City of Paducah requirements.

9. Obtain and maintain a current City of Paducah Business License.

10. Be in good standing with the City of Paducah and McCracken County.

11. Comply with all applicable federal labor standards and grant requirements associated with CDBG

funding.

SCOPE OF WORK

The selected vendor shall provide all services necessary to complete the project, including but not limited

to the following:

1. Site Review

a) Review of the existing site, playground footprint, etc.

b) Existing site is approximately 9,800 sq ft

c) Existing playground currently includes 3 structures and a 3-bay swing structure

d) Currently accommodates ages 2-12 years

2. Playground Structures

a) Provide a minimum of 3 inclusive playground structures collectively serving children

ages 2-12 years.

b) Structures must incorporate a minimum of 30 play activities including slides,

climbing features, sensory panels, or equivalent features and amenities.

1. 1 of the structures may be a rope style climbing structure.

2. Structures may include either enclosed covered towers, or shade canopies

affixed to the structure.

c) Provide a 3 bay swing set with 6 swings as follows:

1. 2 child seats

2. 2 infant seats

3. 2 accessible seats

d) Provide a minimum of 1 of the following individual play features.

1. Spinner

2. Rocker

3. Rope/agility structure

4. Saucer swing

5. Musical play

3. Safety Surface

a) Provide alternate pricing for safety surfacing options, which may include:

1. Rubber mulch

2. Pour-in-place rubber surfacing

b) Include rolled edge for PIP or replacement borders for mulch installation

4. Installation

a) Required Sitework

b) Delivery and installation of subbase as required

c) Delivery and installation of new safety surfacing

d) Delivery and installation of new playground equipment

e) Backfilling and finish grading of disturbed areas

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f) Soils will be spread out within the site

5. Project Schedule

a) Vendor shall provide a detailed project schedule including:

1. Equipment ordering and procurement

2. Manufacturing lead times

3. Delivery Schedule

4. Installation schedule

5. Proposed completion date

b) All work must be fully completed no later than August 31, 2026.

The City reserves the right to require a liquidated damages provision in the agreement with contractor in

the event this deadline is not met.

6. Pricing

a) Provide an itemized proposal for all services using Exhibit A – Cost Estimate Form.

b) The City reserves the right to include or exclude individual items from the final

contract award.

CDBG REQUIREMENTS

Because this project is funded through a Community Development Block Grant (CDBG), the selected

vendor must comply with all applicable federal requirements, which shall be included in the final contract

with the City, including but not limited to:

a) Section 3 of the Housing and Urban Development Act of 1968, as amended

b) Equal Employment Opportunity requirements

c) Federal labor standards, including Davis-Bacon Act requirements if applicable

d) Contract Work Hours and Safety Standards Act

e) Copeland Anit-Kickback Act

f) Debarment and Suspension requirements

g) Compliance with Executive Order 11246

h) Disadvantaged Business Enterprise outreach requirements

i) Certification regarding non-collusion and non-segregated facilities

j) Compliance with all applicable HUD grant requirements

In addition, the vendor must comply with the following:

Vendor shall not use grant funds to promote “gender ideology” as defined in Executive Order (E.O.)

14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the

Federal Government.

Vendor agrees that it’s compliance in all respects with all applicable Federal anti-discrimination laws is

material to the U.S. Government’s payment decisions for purposes of section 3729 (b) (4) of title 31,

United States Code.

Vendor certifies that it does not operate any programs that violate any applicable Federal anti-

discrimination laws, including Title VI of the Civic Rights Act of 1964.

Vendor must administer its funding in accordance with all applicable immigration restrictions and

requirements, including the eligibility and verification requirements that apply under Title IV of the

Personal Responsibility Work Opportunity Reconciliation Act of 1996, as amended (8 U.S.C., 1601-

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1646) (PRWORA) and any applicable requirements that HUD, the Attorney General, or the U.S.

Citizenship and Immigration Services may establish from time to time to comply with PRWORA

Executive Order 14218, or other Executive Orders or immigration laws.

The vendor shall cooperate with all reporting, documentation, payroll verification, and compliance

monitoring required for CDBG-funded projects.

EVALUATION AND AWARD

Proposals will be reviewed by the City’s Evaluation Committee.

Award may be made to the vendor submitting the lowest responsive and responsible proposal that best

meets the City’s specifications, project schedule, and grant compliance requirements.

The City reserves the right to:

1. Reject any or all proposals

2. Waive informalities or irregularities

3. Terminate this process at any time without penalty prior to the execution of an agreement with the

selected vendor

4. Request clarification of submitted proposals

5. Accept the proposal deemed to be the best bid and in the best interests of the city

The lowest proposal may not necessarily be selected if it does not fully satisfy project requirements.

EVALUATION CRITERIA

Qualifications and Experience – 20 points

Compliance with specifications and amenities – 20 points

Estimated Project Costs – 20 points

References – 15 points

Project Timeline, Expected Completion Date – 25 points

CONTRACT AWARD

Following evaluation, the City may recommend award to the selected vendor subject to approval by the

Board of Commissioners.

A formal contractual agreement must be approved by the Board of Commissioners prior to execution.

Following approval, the City will issue a Notice of Award.

The selected vendor shall have 10 calendar days from notification to secure all required permits, licenses,

and approvals necessary to begin work.

EXISTING CONDITIONS

Respondents are responsible for reviewing the project site and understanding all existing conditions

which may affect the work. No consideration will be given to claims based on lack of knowledge of

existing site conditions.

Site can be viewed online via Google Earth:

Kolb Park - 1650 S. 6th Street, Paducah, KY 42003

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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