Project Information

Bid Title

RFQ26011 - Sound System and Install

Issuing Agency

East Tennessee State University

Location

Tennessee

Published Date

Apr 9, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ26011 - Sound System and Install

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East Tennessee State University -

Request for Quotation

Distributive Sound System and Installation

ETSU RFQ #:

26011

Bid Due

Date/Time:

April 24, 2026

2:00 p.m. EST

Contact: Alex Ortiz, ortizag@etsu.edu

RFP 26011

ETSU

April 9, 2026

EAST TENNESSEE STATE UNIVERSITY

REQUEST FOR QUOTATION

East Tennessee State University

Procurement & Contract Service

PO Box 70729

1276 Gilbreath Drive

Burgin Dossett Hall B-16

Johnson City, TN 37614

Bid No.:

Date:

Issued by:

RFQ 26011

April 9, 2026

Athletics Department

Bid subject to the Standard Bid Terms & Conditions available at

https://www.etsu.edu/bf/procurement/purchasing/vendor_information.php

& ETSU Board of Trustees, General Purchasing, Receipt of Materials, & Payment of Invoices at

https://www.etsu.edu/bf/fp.php

Bids must be received by: Date/Time: April 24, 2026 by 2:00 PM EST

Attn: Alex Ortiz, Director of Procurement

423-439-6890 / ortizag@etsu.edu

Unless otherwise requested, quote on each item separately. Provide unit prices. If unable to furnish items as specified, submit sample

and/or complete descriptive specifications of substitute offered as equal or better. East Tennessee State University is exempt from

state, federal, and local taxes; do not include taxes in quotation. Quote F.O.B., East Tennessee State University, Johnson City,

Tennessee. Minimum terms: Net 30 days. Prepayment, deposits or COD not allowed. Progress payments may apply if approved by

Facilities Management. Bid pricing remains in effect for 120 days. Bid Protest - Procedures for protesting bid results are found at:

https://www.etsu.edu/bf/procurement/purchasing/vendor_information.php. Quotation must be typewritten or in ink & is to be a

sealed bid.

2

RFP 26011

ETSU

April 9, 2026

Scope of Work and Specifications:

East Tennessee State University Athletic Department is seeking bids from reputable qualified supplier

to provide equipment and installation of a distributive sound system at Freedom Hall Civic Center,

1320 Pactolas Road, Johnson City, TN 37604. Detail specifications are included below.

Provide and install a complete house public address (PA) audio system including rigging, control,

amplification, and wireless microphone systems. Ability to provide prompt emergency service on

equipment as required.

Work includes: - Supply and installation of loudspeakers, subwoofers, and amplification - Integration

of Q-SYS digital signal processing and control system - Installation of digital mixing console -

Installation of wireless microphone systems and antenna distribution - Network infrastructure for AV

control - Rack assembly and system integration - Rigging and truss installation for speaker

deployment - Testing, commissioning, and system verification.

Ability to begin project install July 1, 2026, with completion by July 8, 2026

Provide minimum of three completed projects installed in similar venues, providing reference contact

information: Venue Name, Venue address, Contact person, phone number, email.

Materials and Equipment

Major components include:

Audio System

• Fulcrum Acoustic AHC296 full-range loudspeakers black

• Fulcrum Acoustic YK-AHC2 Yoke

• Fulcrum Acoustic CX1526 15 inch coaxial loudspeakers

• Fulcrum Acoustic YK-CX15 Yoke

• Fulcrum Acoustic Sub 218L dual 18” subwoofers

• Custom Sub Bracket

• QSC CX-Q series amplifiers 8K8

• QSC CX-Q series amplifiers 4k4

6 qty

6 qty

4 qty

4 qty

4 qty

1 qty

2 qty

2 qty

• Q-sys Core 8 FLEX

• Q-Sys 7" Touch Panel

• Q-Sys Table top mounting accessory

• Q-Sys 4 mic/line input peripheral

1 qty

• Q-Sys 4 line output peripheral

1 qty

• Netgear GSM4212P-100NAS AV Line

3 qty

8x1G PoE+ 125W 2x1G Managed Switch

• Allen & Heath CQ-18T Digital Mixer

1 qty

• Allen & Heath CQ-18T Rackmount Kit

1 qty

• Shure ULXD4D G57 Dual Channel RF System 1 qty

3

1 qty

1 qty

1 qty

RFP 26011

ETSU

• Shure ULXD2 /SM58 G57

2 qty

• Shure UA874 Paddle Antenna

2 qty

• Shure UA825 Antenna Cable - 25fi

2 qty

• Atlas Round Base Microphone Stand - 121b/BLACK 2 qty

• Middle Atlantic 1 RU Select Series UPS

2 qty

Backup Power, 1OOOVA

• SRSR Series Slide Out Rotating Rail System Rack 1 qty

• Middle Atlantic 2 RU Utility Rack Drawer

• Prox Universal 19 Rack-mount Mixer Case

• Belden Cat6+ 4-Pair U/UTP CMR Cable

• Custom I/O Rack Panel

Rigging

2 qty

1 qty

2 qty

2 qty

• Box truss system (10 ft sections)

• 1/2T Single-phase hoist with 65ft chain

• Gac & Shackle Package

• Installation Labor

• Programming

• Equipment rental

• Other items

1 qty

2 qty

2 qty

April 9, 2026

4

RFP 26011

ETSU

April 9, 2026

All questions concerning this bid must be directed to Alex Ortiz at ortizag@etsu.edu. Deadline for questions/comments

is listed on the Schedule of Events. Reply to questions will be posted on the ETSU Purchasing webpage as an

addendum.

Do not contact Athletics Department directly with questions/comments.

Invoices documenting completed work should be turned into Athletics Department. Payment for work not completed is not

allowed. The purchase order number is to be included on all invoices.

The attached Cost Sheet and the Response Sheet must be used for the bid response.

NOTE: Include any required documents in your bid response such as evidence of insurance, proof of TN business

license, etc. Required documents not included in the bid will cause the bid to be rejected. RFQ 26011 ETSU

Distributive Sound System Equipment and Installation must be on the outside of the bid response

envelope.

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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