Project Information

Bid Title

RFP: ENVIRONMENTAL REVIEW SERVICES

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Feb 19, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP: ENVIRONMENTAL REVIEW SERVICES
Category:	City Clerk
Status:	Open

Description: City of Minot, ND Request for Proposals Environmental Review Services February 2026 Overview The City of Minot is requesting proposals to retain qualified environmental consultants to provide Environmental Review (ER) services for housing and community development projects funded through programs such as the Community Development Block Grant (CDBG), the Home Investments Partnership Program (HOME), and Housing Trust funds. Additional information about this solicitation is available at https://www.minotnd.gov. Funding for these services will come from the United States Department of Housing and Urban Development Community Development Block Grant National Disaster Resilience (CDBG-NDR) grant. The consultant must follow CDBG regulations.  Appropriate language will be incorporated into the consultant contract and strict compliance with all rules and regulations shall be required. Scope of Services Provide ER services on various projects which may include property disposition, land disposition, and construction activities across multiple sites. Describe the project and each of the activities comprising the project, regardless of individual funding source. Classify the activity and conduct the appropriate level of review. Activities which are neither exempt nor categorically excluded will require an environmental assessment (EA) documenting compliance with NEPA, HUD, and with the environmental requirements of other applicable Federal laws. Evaluate the effects of the project or the activities on the human environment. Document compliance with applicable statutes and authorities. Record the written determinations and other review findings required by 24 CFR Part 58. Provide any other services related to environmental services as needed and directed by the City. Submission Deadline Deadline for submittal: To be considered for award, a bid or proposal must be received and accepted by the City Clerk at City Hall by 4:00 P.M. CST on Thursday, March 12, 2026. Each package shall be clearly marked with the applicable solicitation number and title. Ensure that your bid or proposal is securely sealed in an opaque envelope/package to provide confidentiality of the bid or proposal prior to the solicitation closing.  If you plan on submitting your bid or proposal IN PERSON, please bring it to: City of Minot Attn: Mikayla McWilliams 10 3rd Ave SW Minot, ND 58701 If you submit your bid or proposal by mail or overnight service, please mail it to: City of Minot Attn: Mikayla McWilliams PO Box 5006 Minot, ND 58702-5006 Facsimile (fax) or electronic submissions (e-mail) will not be accepted. Publication Date/Time: 2/19/2026 12:00 AM Closing Date/Time: 3/12/2026 4:00 PM Submittal Information: Submit to City Clerk Related Documents: RFP Environmental Services 2-12-26 (2)

Attachment Preview

Request for Proposals

Consultant to Complete HUD Approved Environmental

Review (ER) Services

Proposals due: 4:00 p.m. Thursday, March 12, 2026

** Late proposals will be rejected

Jodi Erickson

Grant Manager

10 3rd Ave SW/PO Box 5006

Minot, ND 58702-5006

jodi.erickson@minotnd.gov

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The City of Minot, ND, is seeking a qualified environmental consultant to complete HUD

approved Environmental Review (ER) Services as outlined in 24 CFR 58.

BACKGROUND

The City of Minot seeks qualified environmental consultants to provide HUD-approved

Environmental Review (ER) services for housing and community development projects

funded through programs such as the Community Development Block Grant (CDBG), the

Home Investments Partnership Program (HOME), and Housing Trust Funds. These

services will support compliance with 24 CFR Part 58 for various initiatives, which may

include property disposition, land acquisition, and construction activities across multiple

sites.

SCOPE OF SERVICES/PROJECT DELIVERABLES

Consultants should be familiar with HUD’s CDBG funding programs and project requirements.

Projects may be added or delayed based on funding availability and/or the City’s needs. The

projects will be funded in whole or in part by the HUD CDBG program and may include:

1. Infrastructure Programs

2. Housing Programs

3. SUBMISSION

Please include the following information in a letter when submitting a bid for this RFP.

Statement of Qualifications

Submittals will only be considered from consulting firms with experienced

personnel capable of providing the required services. The City may request

additional information to verify these qualifications. Failure of firms to respond

to any of the following requirements may be grounds for considering a submittal

non-responsive.

To ensure a consistent review process, submissions should conform to the format

outlined below:

1. Cover Letter

Provide a one-page cover letter that introduces the consulting firm and team, and

include:

 The year the firm was formed.

 Include Name, Address, and Phone Number of the primary contact person for

the project.

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2. Table of Contents

Provide a detailed table of contents that clearly identifies each section and its

corresponding page number.

3. Experience of the Firm

Provide a description of your firm’s prior experience and qualifications in

environmental reviews or work comparable to the proposed scope of work.

4. Project Team (Key Staff) and Experience

Identify the proposed Project Manager and key project team members, along

their specific roles and responsibilities. For each individual, provide a brief

resume outlining their credentials and relevant experience. If sub-consultants or

sub-contractors are to be utilized by a Consultant, the Consultant shall also

submit a listing of such firms along with the qualifications and experience of

each sub-consultant or sub-contractor.

5. Specific Relevant Projects

Provide descriptions of projects with similar scope that your firm and/or team

have successfully completed in the past five (5) years. For each project, include:

 Project name and description

 Scope of work

 Evidence of meeting Disadvantaged Business Enterprise (DBE) contract

goals and/or evidence that adequate good faith efforts were made to meet

those goals.

6. References

Provide a list of three (3) verifiable references who have specific knowledge of

the work performed by the proposed Project Team. Submit references who are

familiar with the quality of work that is of a similar nature as listed in the scope

of work. References shall not be a firm or current employee of the submitting

firm.

7. Project Understanding: Provide your general understanding of our City,

project(s), and issues regarding the identified project(s). Identify any potential

challenges, special concerns, or conflicts of interest that may be encountered.

8. Unique Entity ID and System for Award Management (SAM)

All firms must provide six (6) paper copies and one (1) electronic version of their

submission. Responses are limited to no more than 25 one-sided pages and must

have a minimum font size of eleven (11) points.

Each applicant must:

(i) Be registered in SAM before submitting its application;

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(ii) Provide a valid unique entity ID in its application; and continue to maintain

an active registration in SAM with current information at all times during which

it has an active Federal award or an application or plan under consideration by a

federal agency.

Criteria for Review of Statement of Qualifications

A Selection Committee will be formed in accordance with FAA Advisory

Circular 150/2100-14E, Architectural, Engineering, and Planning Consulting

Services for City Grant Projects, and the City will be the sole judge in

determining how the evaluation process shall be conducted and which firm(s)

shall be considered for award and deemed to be in the best interest of the City.

The following criteria will be used by the Selection Committee in evaluating,

ranking, and selection of the successful firm:

1. Qualifications of the Firm (20%): Preference shall be given to the firms with

experience in the projects related to the scope of work, and a demonstrated

ability to complete the work on time and within budget.

2. Qualifications of the Project Team (Key Staff) (30%): Preference shall be

given to those firms with key staff with experience in items listed in the scope of

work.

3. Experience in Working with Local, State and FAA Regulations and

Procedures (20%): Preference shall be given to project teams whose personnel

have demonstrated a strong and productive working relationship with the Federal

Aviation Administration (FAA) and North Dakota Aeronautics Commission

(NDAC), and who possess a thorough understanding of FAA rules and

regulations of cities similar to the Minot International City.

4. Project Understanding (10%): Preference shall be given to those firms

which have a comprehensive understanding of the project and local environment.

5. Demonstrated ability to meet schedules, deadlines, budgets, and DBE

goals (10%).

6. Capability of the branch office that will service the City to perform

independently of the home office, or conversely, its capability to obtain

necessary support from the home office (10%): Preference shall be given to

those firms which have the ability to respond to on-site issues within a

reasonable time frame.

Selection of the Consultant

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It is the intent of the City to form a committee to review the Statements of

Qualifications submitted and rank the qualified firm(s). Members of the selection

committee may consist of City Staff to include Department Heads, City Council

Members, and others. The City may choose to interview a shortlist of consultants

before making the selection. The consultants shall be notified at least seven (7)

days prior to the interview date. All unsuccessful firms will be notified in writing

no later than 10 days after selection of the Consultant and may contact the City

for debriefing. The City reserves the right to reject any and all submissions to this

RFQ, request clarification, or waive informalities/technicalities, if it is deemed in

the best interest of the City. The City assumes no responsibility for costs incurred

in responding to this RFQ. All submittals to this RFQ become property of the

City.

Council Selection and Contracting

The firm selected by the committee will be recommended to the City Council for

award. Upon approval, the City will negotiate a contract with the selected firm.

The City anticipates a Master Service Agreement (MSA) contract with Task

Orders for each project. The MSA will be in effect for a 5-year period. If the

MSA cannot be agreed upon, the City reserves the right to terminate negotiations

and then negotiate with the second and third ranked firms in order, if necessary,

until a satisfactory contract has been negotiated.

GENERAL INSTRUCTIONS

1. The deadline for submissions is 4:00 p.m. on Thursday, March 12, 2026. Please direct

submissions (pdf) to:

Mikayla McWilliams

City Clerk

10 3rd Ave SW, Minot, ND 58701 (if utilizing courier services)

PO Box 5006, Minot, ND 58702-5006 (if utilizing US Postal Service)

2. Cost proposal (in separate sealed envelope attached to submission)

3. The City of Minot reserves the right to waive irregularities, to reject any or all submissions,

to re-solicit submissions, and to negotiate with selected respondents if such action is deemed

to be in the City’s best interests.

4. The City of Minot retains the right to negotiate modifications to all submissions.

5. No reimbursement will be made for any costs incurred in responding to this request.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services

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