Project Information

Bid Title

RFP No. 26-01 Tree Planting Program

Issuing Agency

Cutler Bay town

Location

Florida

Published Date

Jan 16, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP No. 26-01 Tree Planting Program

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Wednesday, February 11, 2026 - 2:00pm

Back to Bids/RFPs

Supporting Documents

RFP No. 26-01 Tree Planting Program (3 MB)

Pre-RFP Meeting In Person Attendees (4 MB)

Pre-RFP Meeting Virtual Attendees (12 KB)

Attachment Preview

TOWN OF CUTLER BAY

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSALS

RFP No. 26-01

TREE PLANTING PROGRAM

PROPOSAL DUE DATE AND TIME

Wednesday, February 11, 2026 at 2:00 PM

MANDATORY PRE-RFP RESPONSE MEETING

Wednesday, January 14, 2026 at 11:00 AM

Town of Cutler Bay | RFP No. 26-01

Tree Planting Program

Page 1 of 96

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TOWN OF CUTLER BAY

RFP No. 26-01

TREE PLANTING PROGRAM

TABLE OF CONTENTS

TITLE

Advertisement for Proposals

Introduction

Special Conditions

Detailed Specifications

Proposal Form

Checklist

Proposal Confirmation

Equipment List

Scope of Services/Plan

Proposer’s Qualifications

References

Indemnification Clause

Non-Collusive Affidavit

Drug-Free Workplace Form

Sworn Statement of Public Entity Crimes

Exception to the Request for Proposals

Bid Bond

Performance and Payment Bond

Addendum Acknowledgement Form

Anti-Kickback Affidavit

Contract

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Town of Cutler Bay | RFP No. 26-01

Tree Planting Program

Page 2 of 96

TOWN OF CUTLER BAY

RFP No. 26-01

TREE PLANTING PROGRAM

ADVERTISEMENT FOR PROPOSALS

The Town of Cutler Bay is requesting proposals from qualified proposers for the Town’s TREE PLANTING PROGRAM.

Interested proposers should visit the Town’s website at www.cutlerbay-fl.gov or DemandStar to obtain the Request for

Proposal package. Packages may also be picked up during normal business hours at the Office of the Town Clerk, Mauricio

Melinu, CMC, located at:

Town of Cutler Bay

10720 Caribbean Blvd., Suite 105

Cutler Bay, FL 33189

Proposals must be submitted no later than Wednesday, February 11, 2026, and 2:00 PM by one of the following methods

(not both):

Electronic Submission

In-Person

Electronic responses can be submitted via DemandStar at

https://network.demandstar.com/

Proposals must include one (1) original and three (3) bound paper copies of the submittal,

and one (1) USB flash drive completely duplicating the original proposal of the submittal.

Responses to the proposal must be received by Mauricio Melinu, CMC, Town Clerk at

Town Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay, FL. 33189. All submittals

must be sealed and clearly marked on the outside “RFP No. 26-01 Tree Planting

Program”.

A MANDATORY (virtual and in-person) Pre-RFP Meeting will be held on January 14, 2026, at 11:00 AM in the

Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay FL 33189. If attending virtually, the meeting

will be available using Zoom communications media technology platform. Registration is required. To register in

advance, please visit:

https://us06web.zoom.us/webinar/register/WN_AFMxsJixTJuQ82b81xso3Q

Proposals will be publicly opened and read on Wednesday, February 11, 2026 at 2:00 PM in the Town Hall Council

Chambers, 10720 Caribbean Blvd, Ste. 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be

available via Zoom communications media technology platform. Registration is required. To register in advance,

please visit:

https://us06web.zoom.us/webinar/register/WN_HQi-ceE7QNOLkR0IKV6Asw

Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated with the

preparation and submission of the proposal.

Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project.

Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given that a

“Cone of Silence" is imposed concerning the Town’s competitive purchasing process, which generally prohibits

communications concerning the RFP from the time of advertisement of the RFP until such time as the Town Manager

makes a written recommendation to the Town Council concerning the competitive purchase transaction. Please see the

detailed specifications for the public solicitation for services for a statement fully disclosing the requirements of the “Cone

of Silence”.

Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to disclose

any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of the award of any

Town contract to the vendor. Please see the detailed specifications of this solicitation for further details.

The Town of Cutler Bay reserves the right to accept or reject and/or all proposals or parts of proposals, to workshop or

negotiate any and all proposals, to waive irregularities, and to request re-proposals on the required materials or services or

take any other such actions that may be deemed in the best interest of the Town.

Rafael G. Casals, ICMA-CM, CFM

Town Manager

Town of Cutler Bay | RFP No. 26-01

Tree Planting Program

Page 3 of 96

SECTION 1

INTRODUCTION

TREE PLANTING PROGRAM

RFP No. 26-01

The Town of Cutler Bay (the “Town”), a municipality located in Miami-Dade County, Florida, desires to

receive proposals for the selection of a contractor to provide Town-wide TREE PLANTING PROGRAM.

The Town intends to execute an agreement with a selected Contractor to provide such services.

1. SCHEDULE OF EVENTS

No

Event

Date*

1

Advertisement/ Distribution of RFP & Cone of Silence

Begins

December 12, 2025

Mandatory Pre-RFP Response Meeting

2 10720 Caribbean Blvd., Council Chambers

Cutler Bay, Florida 33189

January 14, 2026

3 Deadline to Submit Questions

January 21, 2026

Time*

(EST)

9:00 AM

11:00 AM

1:00 PM

4 Deadline for Town to Provide Responses to Questions January 30, 2026

5:00 PM

5 Deadline to Submit RFP-Response

February 11, 2026

6 Evaluation of Proposals

7

Announcement of selected Contractors/Cone of Silence

Ends

February 12, 2026

to

February 27, 2026

March 18, 2026

2:00 PM

8:00 AM

to

2:00 PM

6:00 PM

*The Town reserves the right to change the scheduled dates and time.

Town of Cutler Bay | RFP No. 26-01

Tree Planting Program

Page 4 of 96

1.1 Defined Terms

Terms used in these Instructions to Proposers are defined and have the meaning assigned to them.

The term "Proposer" means one who submits a proposal directly to the Town as distinct from a Sub-

Contractor, who submits a proposal to the Proposer. The term "Successful Proposer" means the best,

qualified, responsible and responsive Proposer to whom the Town (on the basis of Town’s evaluation

as hereinafter provided) makes an award. The term "Town" refers to the Town of Cutler Bay, a

municipal corporation of the State of Florida. The term "Proposal Package" includes all items as

listed and identified in Section IV. The term "Contractor" shall mean the individual(s) or firm to

whom the award is made or also referred to as the Successful Proposer. The term "Contractor

Administrator" shall mean the Town Manager or his designee.

2. GENERAL

The following instructions are given for the purpose of guiding Proposers in properly preparing their

proposals. These instructions have equal force and weight with other portions of the specifications and strict

compliance is required with all the provisions contained herein.

3. PROPOSAL REQUIREMENTS

3.1 Scope of Services Proposed

Clearly describe how contractor will perform the scope of services proposed including a work plan

including an explanation of methodology to be followed to perform the services required of this

proposal.

3.2 Proposer Qualifications

This section of the proposal should give a description of the proposer, including the size, range of

activities, and number of years of relative experience with large accounts. Particular emphasis should

be given as to how the firm-wide experience and expertise in this type of project will be brought to

bear on the proposed project. This section must also identify the contact person and telephone

number.

3.3 Proposal Package

All proposals shall be submitted on the Town provided Proposal Package forms. Failure to do so

may cause the proposal to be rejected. All blanks on the proposal forms must be completed. For

further information as to the Instructions to Proposers or the Proposal Package contact Mauricio

Melinu, CMC, Town Clerk at (305) 234-4262 or Email: mmelinu@cutlerbay-fl.gov.

3.4 Acknowledgment of Agreement Terms

An acknowledgement of the acceptance of the terms of the Agreement should be included as a part

of Proposal. Any exceptions to terms of this Agreement should be included in the exceptions section

of the Proposal.

4. MANDATORY PRE-PROPOSAL CONFERENCE AND SITE INSPECTION

All Proposers or their representatives are required to attend a Mandatory Pre-RFP Meeting on January 14,

2026 at 11:00 AM, Town Hall, Council Chambers, Suite 115, 10720 Caribbean Blvd., Cutler Bay, Florida.

Proposers may also attend virtually by pre-registering via:

https://us06web.zoom.us/webinar/register/WN_AFMxsJixTJuQ82b81xso3Q

Town of Cutler Bay | RFP No. 26-01

Tree Planting Program

Page 5 of 96

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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