Project Information

Bid Title

Staff and Camp Apparel, RFQ 676858

Issuing Agency

Loudoun County

Location

Virginia

Published Date

May 8, 2025

Closing Date

May 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 676858

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 676858
Bid Title:	Staff and Camp Apparel, RFQ 676858
Category:	Procurement
Status:	Open
Additional Status Information:	Addendum #2 Acceptance date changed to May 22, 2025 issued on May 8, 2025.

Description: The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain firm fixed pricing for Staff and Camp Apparel for the County Department of Parks, Recreation and Community Services (PRCS). The apparel will be utilized by camp and program attendees, associated camp staff, sports leagues and programs participants, and various PRCS staff. All staff and camp apparel are ordered on an as needed basis in various quantities throughout the year. A list of routinely ordered items is included on the Firm Fixed Apparel Price Sheet - Attachment 1. Samples of routinely ordered apparel are included on the Samples of PRCS Apparel - Attachment 4. The County intends to award a one (1) year contract with up to four (4) additional one (1) year renewal periods, however, based on the quality and quantity of bids received, the County may award multiple contracts for this service. Bidders are required to bid on all line items on Attachment 1 and submit it with the bid. Failure to bid on all line items will result in the bid being deemed non-responsive and rejected. Pre-bid Conference:Â A mandatory pre-bid conference will be held virtually on April 10, 2025 at 10:00 a.m. for the clarification of any questions on the specifications and to provide a high level overview of the supplier registration process and online submission of bids through iSupplier. Addenda: Addendum #1 Acceptance date changed to May 16, 2025 issued on April 18, 2025. Addendum #2 Acceptance date changed to May 22, 2025 issued on May 8, 2025. Publication Date/Time: 3/26/2025 11:00 AM Publication Information: Invitation for Bid Closing Date/Time: 5/22/2025 4:00 PM Addendum Date/Time: Addendum #2 issued on May 8, 2025. Pre-bid Meeting: April 10, 2025 @ 10:00 a.m. Contact Person: Heather DeHaven, NIGP-CPP, VCO Please see the attached document RFQ 676858 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Miscellaneous: Addendum #2 Acceptance date changed to May 22, 2025 issued on May 8, 2025. Related Documents: RFQ 676858 (PDF) View Solicitation Abstract (PDF) Addendum 1 (PDF) Addendum 2 (PDF) Pre-Bid Conference Attendees 4.10.25 (PDF) Pre-Bid Conference Attendees 4.29.25 (PDF)

Commodity Codes

• NAICS 315990Apparel Accessories and Other Apparel Manufacturing
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561320Temporary Help Services

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