Project Information

Bid Title

City of Holland Premanufactured Dugouts bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Mar 30, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland Premanufactured Dugouts bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: March 30, 2026 TO:         PROSPECTIVE FIRMS RE:     CITY OF HOLLAND PREMANUFACTURED DUGOUTS BID The City of Holland will receive sealed bids from prospective proposals for premanufactured dugouts for City of Holland. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, April 20 2026 at which time they will be publicly opened and read.  You are invited, but not required, to attend said RFP opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “Premanufactured Dugouts Bid”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 3/30/2026 5:00 PM Closing Date/Time: 4/20/2026 11:00 AM Related Documents: 2026-03-30 premanufactured dugout bid.pdf

Attachment Preview

March 30, 2026

TO: PROSPECTIVE FIRMS

RE: CITY OF HOLLAND PREMANUFACTURED DUGOUTS BID

The City of Holland will receive sealed bids from prospective proposals for premanufactured

dugouts for City of Holland.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, April 20 2026 at which

time they will be publicly opened and read. You are invited, but not required, to attend said

RFP opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “Premanufactured Dugouts Bid”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified, or altered after the bid opening. In case of default by the

selected vendor, the City of Holland may procure its requirements from another vendor,

without going through additional bidding procedures, and hold the original vendor liable for

any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Purchasing Coordinator

(616)355-1377

City of Holland

Scope of Bid

Overview

The City of Holland Parks and Recreation Department is seeking proposals for dugouts for

multiple ballfields at Maplewood Youth Sports Complex. The dugouts will be received from the

vendor and installed on site by the skilled laborers of the City of Holland Parks and Recreation

Staff. Depending on installation process, a contractor will pour cement through the dugout.

Bid Specs

The City is looking to purchase Six (6) dugouts, each measuring 10 feet (deep) by 30 feet long

and over 7 feet in height.

The Dugouts must have a permanent roof.

Bids must include Architects or Engineers stamp that comply with the current Michigan

Building Code. 2021 Michigan Building Code Section 107

All submittals shall provide clear and detailed installation instructions to ensure proper

assembly and construction.

All materials and finishes must be clearly specified, including whether the dugouts are painted

or unpainted, along with coating types and color options if applicable.

Dugouts will have a separate fence installed to enclose them.

Proposals must include all costs associated with delivery and shipping to 429 E 24th St.

Holland MI 49423. A Hilo is on site for unloading.

All dugouts must be delivered no later than June 15, 2026.

Questions – Please reach out to Garrett Thelen at g.thelen@cityofholland.com or 616-

355-1135.

Example of a Dugout the City is Interested in

Permits

The contractor is responsible for acquiring all needed and appropriate permits for work to be

completed.

Bid Information Required

The contractor shall supply for bidding purposes a cost for the following:

• Cost (Shipping included)

• Architect or Engineer-stamped drawings that comply with the current Michigan Building

Code. 2021 Michigan Building Code Section 107

• Detailed installation instructions.

• All materials and finishes must be clearly specified, including whether the dugouts are

painted or unpainted, along with coating types and color options if applicable.

• Proposals must include all costs associated with delivery and shipping to the project

site.

• Certificate of Insurance

• Three References

Selection Process

City representatives will review the costs and the quality of the product to determine the best

fit for the needs of our community.

Insurance

The contractor shall agree to indemnify and save harmless the City of Holland, including its

officers, agents and employees from any and all liabilities that may result from the contractor’s

work as proposed herein. This covenant of indemnification shall include any reasonable

attorney fees and costs incurred in defense of any actions, claims or liability by the City.

The contractor shall maintain general liability insurance, automobile liability insurance,

employer liability insurance, and workers compensation insurance on all employees who work

or perform services under the proposed purchase order or contract. The general liability

insurance automobile liability, and excess/umbrella liability insurance required herein shall

name the City of Holland, its officers, agents and employees as additionally insured, and shall

be in the form of a comprehensive, general and automobile bodily injury and property damage

policy, and shall provide that the City receive not less than ten (10) days prior written notice in

the event of cancellation or change in terms thereof. Said policy shall be for the following

minimum limits:

Comprehensive General Liability insurance in an amount not less than $1,000,000 for injuries,

including accidental death, to any one person, and subject to the same limit for each person,

with a combined aggregate per occurrence of not less than $1,000,000, property damage

insurance in an amount not less than $1,000,000, business auto liability insurance in an

amount not less than $500,000, and an umbrella liability policy for no less than $1,000,000

each occurrence and $1,000,000 aggregate.

Evidence of an approved insurance policy shall be submitted by the successful bidder and

approved by the City of Holland prior to commencement of the work as here in proposed. All

general liability insurance, automobile liability, and excess/umbrella liability insurance shall

waive subrogation against the City.

Should you have any questions, please contact Garrett Thelen, Assistant Director of

Parks and Recreation at 616-355-1135.

BID FORM

CITY OF HOLLAND

Purchasing Office

________________

Date of Bid

Purchasing Coordinator

Purchasing Office

270 S. River Avenue

Holland, MI 49423

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

provide Premanufactured Dugouts for the City of Holland facilities in accordance with said

specifications, and submit a bid therefore as follows:

Cost of 6 Baseball/Softball Dugouts Including Shipping $________________________

Items to Include in Bid

o Architect or Engineer-stamped drawings that comply with the current Michigan Building

Code. 2021 Michigan Building Code Section 107

o Detailed installation instructions.

o All materials and finishes must be clearly specified, including whether the dugouts are

painted or unpainted, along with coating types and color options if applicable.

o Proposals must include all costs associated with delivery and shipping to the project site.

o Certificate of Insurance

o Three References

This bid is net, F.O.B. – Holland, Michigan

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified or altered after the bid opening.

Signature of Bidder_____________________________________________________

Company Represented__________________________________________________

Company Mailing Address________________________________________________

_________________________________________________

Company Telephone Number______________________________________________

Email Address ______________________________________________________

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