Project Information

Bid Title

Town of Apex Request for Qualifications-Permanent Stage

Issuing Agency

Town of Apex

Location

North Carolina

Published Date

Apr 20, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Town of Apex Request for Qualifications-Permanent Stage
Category:	Professional Services
Status:	Open

Description: The Town of Apex is requesting Statements of Qualifications (SOQ) for professional and engineering services for the design and construction of a permanent stage with a roof, pivoting wood slat wall, conditioned storage, unconditioned storage, and ramps with lighting and sound options. The intent of this Request for Qualifications (RFQ) is to solicit a SOQ from architectural firms qualified and interested in the project. The Town of Apex plans to select a firm to design and produce construction documents, provide estimates, and perform construction administration services for the project using the Design-Bid-Build delivery method. Written responses and USB drive must be delivered to: John M. Brown Community Center Subject: Permanent Stage on Town Hall Campus Attention: Lisa Raschke, PMP 63 Hunter Street PO Box 250 Apex, NC 27502 Publication Date/Time: 4/20/2026 12:00 PM Closing Date/Time: 5/7/2026 12:00 PM Contact Person: Lisa Raschke lisa.raschke@apexnc.org Miscellaneous: Please submit all questions by email to Lisa Raschke lisa.raschke@apexnc.org Related Documents: Town Hall Stage RFQ

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ADMINISTRATION DEPARTMENT

Project Description

Town of Apex

Request for Qualifications (RFQ)

for

Architectural and Engineering Services

The Town of Apex is requesting Statements of Qualifications (SOQ) for professional and engineering

services for the design and construction of a permanent stage with a roof, pivoting wood slat wall,

conditioned storage, unconditioned storage, and ramps with lighting and sound options. The intent of

this Request for Qualifications (RFQ) is to solicit a SOQ from architectural firms qualified and interested

in the project. The Town of Apex plans to select a firm to design and produce construction documents,

provide estimates, and perform construction administration services for the project using the Design-

Bid-Build delivery method.

Scope of Work

The work elements may include, but not be limited to the following:

• Programming – Communicate with the town representatives to determine needs and develop

program and budget

• Schematic Design

• Design Development

• Construction Document Development

• Minor Site Plan and Construction Plan approvals through Town of Apex

• Provide Estimating Services

• Bid Phase Services

• Construction Administration Services and Project Closeout

For more information regarding the scope, please contact Lisa Raschke at lisa.raschke@apexnc.org

Requirements

• Interested firms must submit three (3) written and bound responses and one electronic PDF

copy by 12:00 PM EST on May 7, 2026. The electronic PDF copy should be submitted on a single

USB drive with the bound copies.

Written responses and USB drive must be delivered to:

John M. Brown Community Center

Subject: Permanent Stage on Town Hall Campus

Attention: Lisa Raschke, PMP

63 Hunter Street

PO Box 250

Apex, NC 27502

TOWN OF APEX

The Peak of Good Living

PO Box 250 Apex, NC 27502

www.apexnc.org

• USB drive should only contain the one PDF file, and if other info is on the drive, the submittal

and firm will be disqualified. Both the written copies and USB drive must be received by the

deadline above. Responses received after the deadline above will not be accepted or

considered.

• None of the items submitted will be returned.

• Responses submitted must be concise and address the objectives requested.

• Responses shall be limited to a maximum of 15 single-sided pages, including items 1 through 10

below

• Statement of Qualifications shall address the following, at a minimum, and should conform to

the following numbering system:

1. Letter of transmittal identifying contact person

2. Statement substantiating firm’s understanding of project objectives and task assignments

3. Company background and history

A. A brief history of the firm

B. Resumes of the principals

C. Firm’s NC license number

4. List similar design work performed by the company over the last 5 years

A. Include, at a minimum: size, scope, cost, location, dates, time adherence, and owner

contact

5. Identify the proposed project architect (person directly responsible for the design and

production of working documents) and the proposed principal-in-charge and/or project

manager (if different from the project architect)

A. Include five projects the proposed project architect completed in the last five (5) years.

For each project, include size, scope, cost, location, owner contacts, date completed

versus original scheduled completion date, final actual cost versus initial budget, and

percent of change orders issued for the project. Projects listed in Number 4 above may

be included.

B. Include resumes of project architect and principal-in-charge and/or project manager

6. List the firm/consultant and individual(s) who will perform or be responsible for the close

supervision of the following design work:

A. Architectural Design

B. Civil Engineering (including landscaping)

C. Structural Engineering

D. Plumbing, Mechanical, Electrical Engineering and Fire Protection

7. Provide three (3) client references (other than items 4 and 5 above). Local Government

references are preferred. Provide one reference from a financial institution. Provide firm’s

financial statement.

8. Describe previous litigation or arbitration in which your firm has been involved and the

outcome during the past five (5) years.

9. Describe your firm’s approach to construction administration. How will you ensure that the

contractor meets the owner’s objectives in terms of schedule, cost control, and quality

control? List the person who will be providing construction administration and include their

resume.

10. State any history or present condition that would put the firm in a conflict of interest in the

design and/or construction of the project. Attach any supporting material to your response.

Selection and Award

The Town of Apex anticipates interviewing one or more firms before making a final selection.

The Town of Apex shall select the most qualified firm and reserves the right to reject any and all

responses based on the following criteria:

1. Demonstrated understanding of the project

2. Demonstrated experience with public facilities

3. Accessibility to the project site

4. Ability of the firm to meet the project schedule and remain within the budget

5. Such other appropriate information as the Town deems advisable

The Town of Apex will award the contract to the selected firm based on successful negotiation of the fee

for this work. If unsuccessful, the Town may enter negotiations and award the contract to another

qualified firm.

The Town of Apex is not responsible for any costs incurred by Firms in preparing, submitting, or

presenting their SOQ’s.

Questions:

Please submit all questions by email to:

Lisa Raschke, PMP

Town of Apex

lisa.raschke@apexnc.org

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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