Project Information

Bid Title

26-016 - 5 Yr Landscape & Irrigation System Maint. Svcs - Pensacola Int'l Airport, Stormwater Pond

Issuing Agency

City of Pensacola

Location

Florida

Published Date

Dec 2, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	26-016 - 5 Yr Landscape & Irrigation System Maint. Svcs - Pensacola Int'l Airport, Stormwater Pond
Category:	Bids
Status:	Open

Description: The areas to be serviced under this contract shall include the approximately 48 acre stormwater pond including floor, sloped sides, stabilized access paths and top shelf using best practices for specific turf grass species; quarterly string trimming and/or cutting of all vegetation along outfalls and inlets and surrounding interior fence lines; quarterly removal of litter and trash within the stormwater management pond area; and any additional maintenance as may be required by FDEP/NWFWMD. Publication Date/Time: 12/2/2025 8:00 am Closing Date/Time: 1/7/2026 2:30 pm Related Documents: ITB-26016-AirportLandscaping_RegionalStormwaterPond (PDF)

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THE CITY OF PENSACOLA, FLORIDA

INVITATION TO BID

BID NO. 26-016

FIVE YEAR CONTRACT FOR REGIONAL STORMWATER MANAGEMENT POND

QUARTERLY MAINTENANCE SERVICES FOR

PENSACOLA INTERNATIONAL AIRPORT

A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)

complete and identical electronic copy (PDF) on flash drive or CD will be received

on January 7, 2026, 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

The OUTER PACKAGING of the sealed submittal shall identify the respondent, and

the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx

or other courier service). Submittals received after the deadline will not be accepted.

Multiple submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document

downloads.

NOTE: If submitting an electronic response and IF a bid/proposal bond is

required:

• An insurance company’s executed bond may be included with the

electronic submittal.

OR

• A certified check/cashier's check must be delivered to the address

above.

Those submittals received will be opened and publicly read the following business

day (January 8, 2026, 12:30 P.M., Central time) via Microsoft Teams at the following

link*: Microsoft Teams bid opening link.

Specifications will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City’s website.

Bidders are responsible for obtaining addenda and are advised to check the website

frequently.

Bidders shall submit a certified check, cashier’s check, or insurance company’s

executed bond, payable to the City of Pensacola in the amount of five percent (5%) of

the annual cost of the first year for a period of sixty (60) days.

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Any questions concerning the bid should be addressed and submitted in writing no

later than 10:00 A.M., Central time, December 23, 2025, to:

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 W. Main Street

Pensacola, FL 32502

purchasing@cityofpensacola.com

A bid tabulation or a Notice of Intent to Award will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website

frequently.

The City of Pensacola adheres to the Americans with Disabilities Act and will

make reasonable accommodations for access to City services, programs, and

activities. Please email ADACoordinator@cityofpensacola.com or call (850) 436-

5600. Requests must be made at least 48 hours in advance of the event in order to

allow the City time to provide the requested services.

The City of Pensacola reserves the right to accept or reject any or all bids, to award bids

on a split-order basis by item number when applicable, to waive any bid informalities

and to re-advertise for bids when deemed in the best interest of the City of Pensacola.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and

speakers; however, webcams are optional. Participants may join the

meeting either via a PC or Smartphone. Please be sure to check the

system requirements at the following link: Microsoft Teams System

Requirements Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless

otherwise directed.

Late submittals will not be accepted.

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GENERAL CONDITIONS

To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be

governed by the following conditions, attached specifications, and bid form(s) unless

otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected,

and bids not complying with these conditions will be subject to rejection. Multiple

submittals from the same entity will not be accepted.

1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand

names, model numbers, etc. listed in the specifications are for information only and

not intended to limit competition. The Bidder may offer any brand for which he is an

authorized representative, which meets or exceeds the specifications as written. If

the bid is based on an "approved equivalent or equal" item(s) or service(s),

supportive information in the form of the manufacturer's printed literature or

brochures, sketches, diagrams, and/or complete specifications must accompany the

bid. The bidder must explain in detail the reasons why the proposed equivalent or

equal will meet specifications and not be considered an exception thereto. The City

of Pensacola reserves the right to determine acceptance of proposed equivalent or

equal item(s) or service(s).

2. Award of Bids: Recommendations for award of bids are made to the Mayor or City

Council based on the lowest and best responsible bidder meeting all conditions and

requirements of the specifications.

3. Bid Bond: The particular item(s) or service(s) outlined within the attached

specifications require(s) that a certified check, cashier's check, or insurance

company’s executed bond made payable to the City of Pensacola must

accompany your proposal as indicated on the Invitation page. To ensure its

prompt return, please include the company's name and return address on the

face of your good faith check or draft. The bid deposits of the (3) lowest,

responsive bidders will be retained within the City’s Purchasing Activity until award

and execution of contract or until a purchase order is issued to the successful

bidder. Any proposer withdrawing his proposal after the proposal opening forfeits the

right of return of his good faith deposit.

4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a

period of sixty (60) days thereafter. The contract award shall be legally binding at the

time of award by Mayor or City Council.

5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a

point(s) specified herein or specified at the time the purchase order is placed. No

title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the

City of Pensacola until after receipt of delivery has been acknowledged by an

authorized representative of the City of Pensacola.

6. Discounts: Terms offering a discount for prompt payment will be considered in

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determining the low bid. The discount period shall begin whenever (1) the conditions

of the specifications have been fully met and the product or service judged

acceptable to the City of Pensacola or (2) a correct invoice and other required

documents have been received, whichever is later. Discounts offered for a period of

less than thirty (30) days will not be considered in determining low bid.

7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095,

the parties to this contract and any subcontractors engaged in the performance of

this contract hereby certify that they have registered with and shall use the E-Verify

system of the United States Department of Homeland Security to verify the work

authorization status of all newly hired employees, within the meaning of the statute.

8. Exceptions to Specifications: During the drafting of written specifications, a

sincere effort is made to describe products and services best suited to the needs of

the City; however, in order that consideration be given in evaluating bids, any

exceptions to or deviations from the specifications as written must be noted and fully

explained. The Mayor is the final authority in determining the acceptability of any

exceptions to specifications.

9. Governing Law: The laws of the State of Florida shall be the laws applied in the

resolution of any action, claim or other proceeding arising out of this contract.

10. Identical Tie Bids: In the event that two or more bids are identical in price,

preference shall be given to business with Drug-Free Workplace Programs. A Drug-

Free Workplace Certificate is enclosed.

11. Intent of Specifications: It is the intent of the specifications attached hereto to set

forth and describe a certain item(s) or service(s) to be purchased by the City of

Pensacola including all materials, equipment, machinery, tools, apparatus, and

means of transportation (including freight costs) necessary to provide the item(s) or

service(s).

12. Interpretations: All questions concerning the specifications or conditions shall be

directed in writing to the Purchasing Office at least ten (10) days prior to submittal

deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must

reference the bid item(s) or service(s) and the date of the bid submittal deadline.

Interpretations will be made in the form of an addendum placed on the City’s

website. The City shall not be responsible for any other explanation or interpretation.

13. Legal Requirements: All applicable provisions of Federal, State, County, and local

laws including all ordinances, rules, and regulations shall govern the development,

submittal and evaluation of all bids received in response to these specifications, and

shall govern any and all claims between person(s) submitting a bid response hereto

and the City of Pensacola, by and through its officers, employees and authorized

representatives. A lack of knowledge by the bidder concerning any of the

aforementioned shall not constitute a cognizable defense against the legal effect

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thereof. The Bidder agrees that it will not discriminate on the basis of race, creed,

color, national origin, sex, age or disability.

14. Licenses, Registration and Certificates: Each bidder shall possess at the time of

submitting its bid all licenses, registration and certificates necessary to engage in the

business of contracting (or special contracting if the work to be performed

necessitates a particular type of specialty contractor) in the City of Pensacola.

Bidder must also possess all licenses, registrations and certificates necessary to

comply with federal, state and local laws and regulations. The awarded bidder shall

be registered at the time of contract execution as an active vendor with the Florida

Department of State, Division of Corporations (www.sunbiz.org).

15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal

prices, extensions, and all instructions pertaining to the item(s) or service(s)

involved. Failure to do so will be at the bidder’s risk. Unit prices bid will govern in

award.

16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices

on the 10th of each month. The signed receiving copy of the purchase order and a

correct invoice must have been received by Accounts Payable Activity prior to the

4th of the month. Item(s) or service(s)s received on or after the 4th will be processed

in the following month. All invoices are payable by the City under the terms of Florida

Prompt Payment Act, Florida Statute §218.70. All purchases are subject to

availability of funds in the City’s budget.

17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and

taxes, and give all notices necessary and incidental to the due and lawful

prosecution of the work. Bidders who use public roads of the City of Pensacola,

Florida for transport of goods of any kind which said goods were transported from a

point without the City of Pensacola, Florida to a point within the City of Pensacola

shall obtain a “Use of Streets” permit for a fee not in excess of the license paid for by

local licensees engaged in the same business.

18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any

representative of a firm wishing to submit a bid must sign in with the name of the

bidding firm.

19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed

bids, requests for proposals, requests for qualifications, or other solicitation of

interest or invitation to negotiate by any authorized representative of the City of

Pensacola, any party interested in submitting a bid, proposal, or other response

reflecting an interest in participating in the purchasing or contracting process shall be

prohibited from engaging in any communication pertaining to formal solicitations

with the Mayor, any member of Pensacola City Council or any member of a

selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or

through any representative or agent, whether in person, by mail, by facsimile, by

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Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.