Project Information

Bid Title

IFB 26035Z Supply and Installation of Dump Truck Tarp Systems

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Mar 27, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26035Z

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26035Z
Bid Title:	IFB 26035Z Supply and Installation of Dump Truck Tarp Systems
Category:	Procurement
Status:	Open

Description: Electronic bids are due by April 14, 2026 no later than 3:00 PM (Dayton Local Time). Publication Date/Time: 3/27/2026 12:34 PM Closing Date/Time: 4/14/2026 3:00 PM Related Documents: IFB 26035Z - Supply and Installation of Dump Truck Tarp Systems - Part I of II IFB 26035Z - Supply and Installation of Dump Truck Tarp Systems - Part II of II

Attachment Preview

AD # 3/27 & 03/30

INVITATION FOR BID

IFB #26035Z

C I T Y O F D A Y T O N, O H I O

Division of Procurement

CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

SUPPLY AND INSTALLATION OF DUMP TRUCK TARP SYSTEMS: PART I OF II

For Further Information Contact:

Zachary Lee

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4003

Date: March 27, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO

bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on April 14, 2026

User Agency: Various

Your electronic PDF bid is requested for the following: To set a firm price agreement for a Supply and Installation

of Dump Truck Tarp Systems - with firm pricing from Apil 15, 2026, to December 31, 2026, and three options to renew

at the City of Dayton’s discretion.

For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All

supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on

our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment

of roper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,

advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.

Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be

issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26035Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

SUPPLY AND INSTALLATION OF DUMP TRUCK TARP SYSTEMS

The City of Dayton, Ohio, utilizes P-Cards (Master Charge) for many low dollar purchases under any applicable price

agreements. Please bid accordingly. Do you accept Master Charge Cards? Yes [ ] No [ ]

➢ Price to remain firm for the period from April 15, 2026 through December 31, 2026?

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Renewal Option No. 1

January 1, 2027 through December 31, 2027?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 2

January 1, 2028 through December 31, 2028?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 3

January 1, 2029 through December 31, 2029?

Yes [ ] or No [ ] If no, maximum percentage increase (based on first-year bid pricing): _____ %

Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide name and

contract number of the Cooperative Purchasing Program.

BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND

MANUFACTURER’S WARRANTY LISTED BELOW WITH YOUR COMPANY’S BID RESPONSE.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE

CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General Ordinances

Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed: ______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No._________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26035Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

BID DOCUMENT

All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City’s email size can only

accept 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should

the bid document be larger than this size your company will have to submit bid in several email documents. Should the

bid be submitted in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”, i.e. IFB No.

26035Z Part 1, IFB No. 26035Z Part 2, etc.

BID OPENING

Topic: CITY OF DAYTON OHIO - IFB 26035Z - SUPPLY AND INSTALLATION OF DUMP TRUCK TARP

SYSTEMS

Time: Apr 14, 2026 03:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us04web.zoom.us/j/71841787093?pwd=8RFPOBck0ObCaRATnDrGzwIsRbrz7s.1

Meeting ID: 718 4178 7093

Passcode: mepK3g

CITY OF DAYTON

Division of Fleet Management

Supply and Installation of Dump Truck Tarp Systems

1. Purpose

The City of Dayton, Division of Fleet Management, is requesting bids from qualified vendors to provide dump

truck tarp systems, installation services, and related repairs for municipal fleet vehicles.

The contract will include the initial installation of tarp systems on approximately fourteen (14) vehicles, with

the potential for additional vehicles during the contract term.

The intent of this bid is to establish a qualified tarp system vendor capable of supplying and installing tarp

systems suitable for municipal dump trucks and grapple/loader trucks.

2. Estimated Initial Vehicles

The following vehicles are anticipated to require tarp systems shortly after contract award.

Vehicle Type

Estimated Quantity

Deicing Trucks

7

Grapple Trucks with Lightning Loader

5

14-Foot Dump Trucks

2

These quantities are estimates only and are provided for vendor awareness. The City does not guarantee a

minimum quantity of work.

3. Scope of Work

The successful vendor shall provide the following services as requested by the City:

• Supply tarp systems suitable for municipal dump trucks

• Install tarp systems on City vehicles

• Supply replacement tarps

• Repair or replace tarp system components

• Modify tarp systems as necessary for proper fitment on City vehicles

• Provide tarp systems compatible with grapple or loader trucks where applicable

All work shall be performed in a professional manner consistent with industry standards.

The City reserves the right to select specific tarp systems based on vehicle configuration and operational needs.

Where applicable, the vendor shall remove and properly dispose of existing tarp systems or components as part

of installation services.

4. Installation Requirements

Installation shall be performed onsite at the City of Dayton Fleet Management facility unless otherwise

approved by the Fleet Manager.

Fleet Management Facility

1010 Ottawa Street

Dayton, Ohio 45402

The vendor shall coordinate installation scheduling with Fleet Management to minimize vehicle downtime and

shall provide all tools, equipment, and materials required to complete installation.

The vendor shall be responsible for any damage to City vehicles or equipment resulting from installation or

service work and shall repair such damage at no cost to the City.

5. Tarp System Types

Vendors shall identify the types of tarp systems they are capable of supplying and installing.

System Type

Available (Yes / No)

Manual tarp systems

Electric tarp systems

Hydraulic tarp systems

Replacement tarps

Tarp repairs

Systems compatible with grapple or loader trucks

Tarp systems shall be designed to safely contain loads and operate reliably in municipal fleet service.

Vendors shall provide detailed specifications for all tarp systems proposed, including but not limited to:

• Tarp material type, weight, and durability characteristics

• Motor type (electric or hydraulic), manufacturer, and performance specifications

• System components including arms, rollers, and control mechanisms

Submitted systems shall be of commercial-grade quality suitable for municipal fleet use. The City reserves the

right to reject systems deemed to be of insufficient durability or quality.

Tarp systems shall be designed for year-round municipal use, including exposure to road salt, moisture, and

varying weather conditions.

6. Manufacturer Information

Vendors shall identify tarp system manufacturers they represent or commonly install.

Manufacturer Authorized Dealer Install Only

The City currently utilizes tarp systems manufactured by Mountain Tarp, or equivalent systems, but reserves the

right to select any suitable manufacturer.

Vendors shall clearly identify the manufacturer and model of tarp system components proposed for installation.

Vendors identifying as an authorized dealer shall provide documentation from the manufacturer upon request.

Any proposed equivalent system must meet or exceed the performance, durability, and compatibility of the

specified manufacturer.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238910Site Preparation Contractors
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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