Project Information

Bid Title

Annual Chemical Bid

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

Feb 24, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26012

Original Source

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Bid Documents

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Project Description

Bid Number:	26012
Bid Title:	Annual Chemical Bid
Category:	Water Resources
Status:	Open

Description: BID No.26012 -  Annual Chemical Bid Sealed Bids will be received by the City of Gainesville, Attn: Amy Smith, 757 Queen City Parkway, Gainesville, GA.   30501 until 2:00 P.M., 03/26/26, for the Purchase of Annual Chemicals. OVERVIEW The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Chemicals for its - (a) Riverside Water Treatment Plant, 2120 Riverside Drive, Gainesville, GA  30501 (b) Lakeside Water Treatment Plant, 5640 Jim Crow Road, Flowery Branch, GA 30542 (c) Flatcreek Water Reclamation Facility, 2641 Old Flowery Branch Rd., Gainesville, GA  30504 and (d) Linwood Water Reclamation Facility, 500 Linwood Drive, Gainesville, GA  30501 Delivery of Chemicals is expected to be available for use at the Plants no later than July 1, 2026. BID CORRESPONDENT Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below: Tammy Grier City of Gainesville Department of Water Resources 757 Queen City Parkway, Gainesville, GA. 30501 Phone: 770-531-2663 For security reasons, you must enable JavaScript to view this E-mail address. Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Bid correspondent. BID QUESTIONS All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 10:00 a.m., 03/16/26. A list of questions and answers will be provided to all known Bidders and by request.  Requests may be made to the Bid correspondent named above. BID RESPONSE DATE AND LOCATION The Purchasing department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 P.M., Eastern Standard Time in Gainesville, Georgia on 03/26/26. Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.   Bids must be clearly marked on the outside of the package: Annual Chemical Bid - 26012 Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.   Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. Bid Schedule: Bid Release:                            02/23/26 Bid Questions Deadline:         03/16/26 – 10:00 A.M. Bid Due Date:                          03/26/26 – 2:00 P.M. EST Anticipated Award Date:        03/26/26 (subject to final Bid review) WAIVER OF TECHNICALITIES All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.   Bids shall remain valid for ninety days for the date of Bid opening. BID REJECTION The City of Gainesville reserves the right to reject any or all Bids at any time without penalty. Publication Date/Time: 2/23/2026 7:00 AM Closing Date/Time: 3/26/2026 6:00 PM Related Documents: 26012 Chemicals

Attachment Preview

CITY OF GAINESVILLE

INVITATION TO BID

BID No. 26012

ANNUAL CHEMICAL BID

Bid Release:

Bid Due Date:

02/23/26

03/26/26

Postal Return Address:

City of Gainesville

Purchasing Office

757 Queen City Parkway

Gainesville, GA 30501

Courier Delivery Address:

City of Gainesville

Purchasing Office

757 Queen City Parkway

Gainesville, GA 30501

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City of Gainesville

Invitation to Bid

BID No.26012

Annual Chemical Bid

Sealed Bids will be received by the City of Gainesville, Attn: Amy Smith, 757 Queen City Parkway, Gainesville,

GA. 30501 until 2:00 P.M., 03/26/26, for the Purchase of Annual Chemicals.

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Chemicals for its

- (a) Riverside Water Treatment Plant, 2120 Riverside Drive, Gainesville, GA 30501 (b) Lakeside Water

Treatment Plant, 5640 Jim Crow Road, Flowery Branch, GA 30542 (c) Flatcreek Water Reclamation Facility, 2641

Old Flowery Branch Rd., Gainesville, GA 30504 and (d) Linwood Water Reclamation Facility, 500 Linwood Drive,

Gainesville, GA 30501

Delivery of Chemicals is expected to be available for use at the Plants no later than July 1, 2026.

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the

Purchasing Department correspondent listed below:

Tammy Grier

City of Gainesville Department of Water Resources

757 Queen City Parkway, Gainesville, GA. 30501

Phone: 770-531-2663

tgrier@gainesvillega.gov

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.

Any oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendor

should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

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All questions must be submitted in writing to the Bid correspondent named above. Questions must be

received by 10:00 a.m., 03/16/26. A list of questions and answers will be provided to all known Bidders and by

request. Requests may be made to the Bid correspondent named above.

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BID RESPONSE DATE AND LOCATION

The Purchasing department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than

2:00 P.M., Eastern Standard Time in Gainesville, Georgia on 03/26/26. Bids arriving after the deadline will be

returned unopened to their senders. All Bids and accompanying documentation will become the property of

the City of Gainesville and may not be returned. One (1) original and (1) copy of this Bid must be submitted to

allow for evaluation. Bids must be clearly marked on the outside of the package:

Annual Chemical Bid - 26012

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility

for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Bid

receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids may not be

delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:

02/23/26

Bid Questions Deadline: 03/16/26 – 10:00 A.M.

Bid Due Date:

03/26/26 – 2:00 P.M. EST

Anticipated Award Date: 03/26/26 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville

reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any

portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or

is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item

number or in total. Determination of best response to Bid will be the sole judgment of the City of Gainesville.

Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described

below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial omission

in a Bid may be corrected if the Administrative Service Department determines that correction to be in the

City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall

not be corrected after Bid opening:

(1) Price Information; and

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(2) Any required Insurance

WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened,

withdrawal of a Bid shall be based upon the following:

The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two

business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from consideration if

the price is substantially lower than the other Bids due solely to a mistake therein, provided the Bid was

submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was

actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or

material made directly in the compilation of the Bid, which unintentional arithmetical error or unintentional

omission can be clearly shown by objective evidence drawn from inspection of original work papers,

documents and materials used in the preparation of the Bid sought to be withdrawn. The Bidder’s original

work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his Bid. If a

Bid is withdrawn under the authority of this provision, the lowest remaining responsive Bid shall be deemed to

be the low Bid.

BIDDERS RESPONSIBILITY

When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be

considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the most

advantageous to the City:

• The ability, capacity and skill of the Bidders to perform the contract or provide the equipment and/or

service required.

• The character, integrity, reputation, judgment, experience and efficiency of the Bidders.

• Whether the Bidders can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not

limited to, the Bidder’s failure to perform satisfactorily or complete any written contract. The City’s

termination for default of a previous contract with a Bidder, within the past three years, shall be

deemed to be such a failure.

• The previous and existing compliance by the Bidders with laws relating to the contract or service.

• Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from

submitting further Bids on the subject project or future Bids, for a period not less than three years.

• The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions that

have been pardoned, expunged or annulled, whether in this state, in any other state, by the United

States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose to the City

all such convictions, especially of management personnel or the Bidders as an entity, prior to notice of

award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure

shall be grounds, in the City’s sole option and discretion, for termination for default subsequent to

award or execution of the contract.

• If the Bidders will be unable, financially or otherwise, to perform the work.

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Commodity Codes

• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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