Project Information

Bid Title

School Nutrition Milk Delivery Bid

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 21, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

187-390CN52226

Original Source

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Bid Documents

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Project Description

Solicitation Number:	187-390CN52226
Project Title:	School Nutrition Milk Delivery Bid
Description:	Invitation to distributors with new 26-27 milk bid
Opening Date:	6/5/2026 10:00 AM
Posted Date:	5/22/2026
Status:	Open
Department:	GRANVILLE COUNTY BOARD OF EDUCATION

Solicitation Number * 187-390CN52226	Department GRANVILLE COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-06-05T10:00:00.0000000	Posted Date * 2026-05-21T21:28:31.0000000Z	Primary Commodity Code Dairy products and eggs
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Vickie Hines
Description Invitation to distributors with new 26-27 milk bid

Attachment Preview

2026 - 2026 OFFICIAL DISTRIBUTOR INVITATION

NEW CCS IFB/CONTRACT

Granville County Schools

5/22/2026

IFB/Contract #390 – 2026 - 2027

This invitation is issued to Distributors with interest in submission of a NEW CONTRACT for the procurement and delivery

of milk products for federally-funded School Nutrition programs operating in our School District. The awarded contract

becomes the FIRST YEAR of a contract with the potential of four – one-year renewals provided Vendor and School District

agreement terms are accepted.

INVITATION TO DISTRIBUTORS WITH NEW 2026-2026 GCPS BIDS

BID OPENING DATE June 9th TIME OF BID OPENING: 10:00 a.m.

LOCATION: Granville County Schools – Child Nutrition Office

305 Wilton Avenue, Creedmoor NC 27522

DISTRIBUTORS SUBMITTING NEW IFB/CONTRACT BIDS:

 Information needed to complete this bid is found in the attached Distributor New Bid Documents, Attachments,

Official IFB/Contract and Official Bid Spreadsheets. The 2026-2027 New Bid Certification and Agreement details

the required documents.

 Distributors submitting NEW GCPS School District Bids for Milk products ARE REQUIRED TO ATTEND THE OFFICIAL

CCS BID OPENING ON June 9Th, 2026. The Distributor (or designee) delivering bid documents must sign in at the

Granville County Schools Child Nutrition Office Front Desk prior to 10:00 a.m. to hand deliver sealed bids to school

district administrator in the conference room.

 The GCPS SN Staff uses the new bid pricing to conduct the required Pre-Award Bid Audit immediately after bid

opening.

 Specifications for Distributor Bid Products may be provided, including the Buy American (BA) and Allergen Information, with

NEW or RENEWAL bid packages, but no later than June 1st of the contract year. NOTE: USDA requires BA only for

products that are part of the school meal components: meat/meat alternate, grains, fruits/vegetables and fluid milk.

BID OPENING PROCEDURES:

 Required (1) bid signatures and (2) evidence of contract language changes are reviewed by the School District

representative at the opening. These are non – negotiable contract requirements and will result in immediate

bid disqualification.

 A School District representative may appoint a designee to receive and open bids on their behalf. In emergency

situations, a GCPS Finance Team member may receive/open/announce bottom line bid tabulations on behalf of

an absent SN Staff member.

 Only Bid Totals and the Apparent Preliminary Bid winner will be announced at the Bid Opening.

 Absolutely no open discussion or questions will be allowed regarding the bid procedures or bid language at the

Opening.

 Distributor questions pertaining to such shall be put in writing and delivered to Margaret Strong, School

Nutrition Director, for clarification by the GCPS CN Staff. Official clarification will be e-mailed to all vendors after

the Official Bid Opening.

3/2026

2026 - 2026 OFFICIAL DISTRIBUTOR INVITATION

NEW CCS IFB/CONTRACT

ACTIONS REQUIRED PRIOR TO SCHOOL DISTRICT ANNOUNCEMENT OF BID AWARD

 The CCS Audit Committee will complete and approve the Distributor Pre - Bid Award Audit. Any change in unit

price due to the audit will be sent to the School District for correction to the line extension and to the bottom-

line dollar amount of the bid.

 Distributor bid tabulations by line items are reviewed, corrected and Distributor Bid Total is verified by the

School District. Mathematical errors made by the Distributor are reported by the School District to the vendor in

writing (e-mail) and corrected.

 Preliminary Award Letter is sent from the School District to ALL Distributors submitting bids noting the verified

bottom line bid totals from each bidder.

 The Official Bid Certification and Agreement page is signed by School District/Co-Op Representative after local

approval. One copy is filed by the School District (Co-Ops should provide copies to all school district members)

one copy is mailed to Awarded Distributor.

 Final Official Notification of bid award is the issuance of a Purchase Order to the Awarded Vendor.

BID QUESTIONS – SCHOOL DISTRICT CONTACT

Name: Margaret Strong

E-Mail: strongm@gcs.k12.nc.us

Phone: 252-431-7734

3/2026

Commodity Codes

• NAICS 311511Fluid Milk Manufacturing

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