Project Information

Bid Title

Document and Media Scanning Services

Issuing Agency

Broward County

Location

Florida

Published Date

Apr 23, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RTT0423261130

Original Source

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Bid Documents

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Project Description

Project: Document and Media Scanning Services

Ref. #: RTT0423261130

Department: FASD - Records Taxes & Treasury

Type: ITQ

Status:

Open

Open Date: Apr 23rd 2026, 11:30 AM EDT

Questions Due Date: Apr 29th 2026, 11:00 AM EDT

Contact Information: Andre Morrell, amorrell@broward.org

Close Date: May 4th 2026, 2:00 PM EDT

Contract Duration:

Open-End; Three-Year Initial

Contract Renewal:

Two One-Year Renewals

Bid Validity:

120 Days

Bonding Required:

No

Total Amount of Pass-Thru Allowance (Initial Term or Fixed):

0

OESBD Designation Goal Participation Type (Non-Multi):

No Goal

OESBD Designation Goal Participation Type (Multi):

No Goal

Goal Assigned Percentage (0 if No Goal):

0

Public Works/Construction:

No

Project Description: SCOPE OF SERVICES:
The Records, Taxes and Treasury Division (“RTT”) is seeking a qualified vendor (“Contractor”) to furnish all labor, materials, equipment, services and incidentals to provide Document and Media Scanning Services for RTT and various other Broward County agencies that may have need of these services, which include pickup and transportation, preparation, scanning, indexing, conversion and other related services.
This open-end contract is for 3 years initial and 2 annual renewals per the Specifications and Requirements Document and Media Scanning Services.
Open-End Contract
Open-End/Indefinite Quantity Contracts. This solicitation is not for a definite quantity of goods or services and is for an open-end/indefinite quantity contract. The County shall purchase the guaranteed minimum quantity of goods or services (if any) stated in the solicitation but may exceed that minimum amount, and the Contractor shall provide all amounts ordered by the County, limited only by any maximum quantity (if any) stated in the solicitation. The County may issue purchase orders on this solicitation as and when required; issue a blanket purchase order for individual agencies; issue instructions for use of direct purchase orders by various County agencies; procure amounts above any stated guaranteed minimum quantity by any method from any other source(s); or do any combination of the foregoing. No delivery of goods or performance of services shall become due or be accepted without a written purchase order and delivery instruction by the County, unless otherwise expressly provided in the solicitation. Such order will contain the quantity, time of delivery, and other pertinent data. If the County requires delivery within a shorter period than the delivery time specified in the solicitation (if any), and if the Vendor is unable to deliver by that time at the contracted price, the County may obtain such delivery from other sources, without penalty or prejudice to the County, and such shall not be a violation of the contract. Unless otherwise stated in the solicitation, there is no guaranteed minimum quantity of goods or services. Any quantities stated are estimates only.
Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.
Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Questions due date. The County will respond to questions in BPRO (Messages section).
Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 561990All Other Support Services

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